030ADV25Q0103 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 04-07-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0103

X

X X

See CONTINUATION Page

Zwahlen, Jennifer

BLOCK 14 ADDENDUM

The purpose of this solicitation amendment is to:

1. Amend Section L clause 52.237-1 Site Visit to include the additional highlighted information.

2. Add Attachment J1 – Request for Stage Dimensions.

3. Include AOC 52.223-3 Security Markings in Section I for care of Architect of the Capitol stage dimension documentation.

Apart from those listed herein, all other terms, conditions, and provisions of the original solicitation document apply.

The offeror is responsible for monitoring amendments to the solicitation in the event the Library must issue additional amendments.

CONTINUATION PAGE

030ADV25Q0103 0001 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

AOC52.223-3 Security Markings

(a) This clause applies to all contractors and subcontractors who have access to, or generate, information or other resources that contain Controlled Unclassified Information (CUI). This includes contractors, subcontractors and the employees of contractors and subcontractors.

(1) Contractors shall instruct, train and supervise its personnel on safeguarding CUI.

(2) CUI must not be disseminated in any manner; orally, visually or electronically to unauthorized personnel.

(3) This clause shall be inserted into all subcontracts.

(b) This clause requires compliance with the AOC program to identify, mark, and protect documents containing such CUI information.

(1) Contractors and Subcontractors shall use categories cited in the National Archives and Records Administration (NARA) CUI registry to designate information as CUI. The registry can be found at:

http://www.archives.gov/cui/. CUI documents do not require a document register.

(2) All contractors and subcontractors have a duty to protect CUI from improper disclosure. Personnel with custody of CUI are responsible for taking reasonable steps to safeguard CUI and are under an affirmative duty to report any known security breaches to the Contracting Officer.

(c) CUI is unclassified information that is pertinent to the security of the Congress, the Supreme Court or the national interest of the United States or originated by entities outside the U.S. Federal Government, and under law or policy requires special handling safeguards, protection from disclosure, and prescribed limits on exchange or dissemination.

CUI includes, but is not limited to: information related to personal and proprietary information, agency operations, security protected information, and records or sensitive information compiled for AOC or LOC authorized activities. It is essential that this information be marked, properly handled, stored and protected from inadvertent or deliberate disclosure, alteration or destruction.

(d) Information designated as CUI will be sufficiently marked so that persons having access to it are aware of its sensitivity and protection requirements:

(1) The lack of CUI markings on CUI materials does not relieve a person from CUI safeguarding responsibilities.

(e) Documents shall be marked "CONTROLLED" at the top center of each page containing CUI. For consistency with classified systems, the document may also be marked "//CONTROLLED//." For consistency with classified systems, internal pages may be marked "//CONTROLLED II" or "//CUI//"; in such cases internal pages shall be marked at both the top and bottom.

(1) Each part of electronically transmitted messages, including e-mail containing CUI shall be marked.

Unclassified messages containing CUI shall be marked "CONTROLLED" (optionally "//CONTROLLED//" or "//CUI//") before the beginning of the text. The subject field of a CUI electronically transmitted message must contain the marking "(CUI)" positioning the CUI marking at the end of the Subject field to ensure message recipient(s) identify safeguarding responsibilities.

(2) Transmittal documents that have CUI attachments shall be marked with the following statement or a similar one: "CONTROLLED ATTACHMENT."

(f) Blueprints, engineering drawings, charts, maps, and similar items not contained within another document shall be marked with the CUI designation when applicable. The marking shall be unabbreviated, conspicuous and applied to the top and bottom, if possible, in such a manner as to ensure reproduction on any copies. The legend or title shall also be marked. The parenthetical marking "(CUI)" following the legend or title may be used. If the blueprints, maps and other items are large enough that they are likely to be rolled or folded, additional CUI markings shall be placed to be visible when the item is rolled or folded. Additionally, the following statement shall be imprinted on each page of drawings to include the cover page of construction drawings and on the cover page of the specifications:

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATING, OR DISTRIBUTING THESE DRAWINGS, PLANS OR

SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

(g) Congressional Security Sensitive (CSS) is a marking sometimes applied, in addition to or in lieu of the marking "Controlled Unclassified Information," by the Capitol Police Board and select Member(s), officer(s), and committee(s) of either the House or Senate. It denotes information that is: (1) sensitive with respect to the policing, protection, physical security, intelligence, counterterrorism actions or emergency preparedness and response relating to Congress, any statutory protector of the Capitol Police and the Capitol buildings and grounds; and (2) is obtained by, on behalf of or concerning the Capitol Police Board, the Capitol Police or any incident command relating to emergency response.

(1) On documents containing CSS information, the phrase "Congressional Security Sensitive" shall accompany the marking CUI at the bottom of the outside front cover (if there is one), the title page (if there is one), and the outside back cover (if there is one).

(i) Each page containing this information shall be marked "Controlled Unclassified Information//Congressional Security Sensitive" or "(CUI-CSS)" at the bottom.

(ii) Access to CSS information shall be granted only to persons who have a valid need to know the information.

(iii) The originator of CSS shall be responsible for ensuring that it qualifies for CSS status and for applying the appropriate marking at the time of origination

(iv) CUI-CSS information shall be safeguarded in the same manner as CUI.

(h) CUI shall be protected from unauthorized access or observation. When not under the direct control of an individual(s) acting within the scope of their contractual relationship with the LOC, independent contractors and vendors conducting business within the scope of their engagement with the LOC and representatives of LOC partners conducting business within the scope of the entity's partnership with the LOC, CUI shall be protected by at least one physical or electronic barrier. This requirement is satisfied by any one of the following:

(1) Locking in a cabinet, drawer, office, office suite, and briefcase or courier bag.

(2) Storing within a password protected or segregated electronic storage device, email account, computer system or network drive.

(3) Storing within a sealed envelope.

(4) When discussing or transferring CUI to another individual(s), ensure that the individual is performing an activity, function, operation or other circumstance authorized by the AOC and that precautions are taken to prevent unauthorized individuals from overhearing the conversation, observing the materials, or otherwise obtaining the information.

(i) When CUI is contained in media or material (including hardware and equipment) not commonly thought of as documents (e.g., computer files and other electronic media, audiovisual media, chart, maps, films, sound recordings), the requirement remains to identify, as clearly as possible, the information that requires protection. The main concern is that the material is clearly identified as CUI. The markings required by this Order shall be applied either on the item or the documentation that accompanies it.

(j) When transmitting hard copy CUI, reasonable steps shall be taken to minimize the risk of access by unauthorized persons. Such steps include:

(1) By Mail- Outside of a Facility. CUI material will be placed in a sealed, opaque envelope or wrapping marked with the recipient's address, a return address and the words "TO BE OPENED BY ADDRESSEE ONLY." Any of the following U.S. mail methods may be used:

(i) First Class, Express, Certified or Registered Mail.

(ii) Any commercial carrier (FedEx, UPS, DHL, etc.) may be used.

(2) By Mail- Within a Facility. Use a sealed, opaque envelope with the recipient's address and the words "TO BE OPENED BY ADDRESSEE ONLY" on the front.

(3) By Hand- Between Facilities or Within a Facility. A document marked as containing CUI may be hand carried between or within a facility as long as the person carrying the document can control access to the document.

(4) Transmittal via Fax. Unless otherwise restricted by the originator, CUI information may be sent via non-secure fax. Where a non-secure fax is used, the sender will coordinate with the recipient to ensure that the materials faxed will not be left unattended or subjected to possible unauthorized disclosure on the receiving end. The person(s) receiving the material will comply with any access, dissemination and transmittal restrictions cited by the originator.

(5) Transmittal via E-Mail. CUI transmitted via email should be protected by encryption using AES-256 encryption. To do this, include the CUI in an attachment only (not in the text of the email), and encrypt the attachment with 7 Zip (software program). Recipients of CUI will comply with any email restrictions imposed by the originator. Email CUI within an encrypted attachment with the password provided separately (e.g., by phone, another email, or in person).

(6) AOC Intranet/Internet. CUI will not be posted to intranet sites such as SharePoint collaboration sites, shared drives, multi-access calendars, or on the Internet (including social networking sites) that can be accessed by individuals who do not have an authorized purpose for the information. To control access to an AOC network shared drive and/or SharePoint collaboration site(s) contact the ITD Helpdesk (helpdesk@aoc.gov).

(7) Secure File Transfer Systems. CUI delivered through a secure file transfer system must provide methods (e.g., authentication, file access controls, passwords) to prevent access to CUI stored on the system by persons who do not require the information to perform their jobs or other LOC/AOC-authorized activities.

(k) CUI Destruction Procedures: CUI material will be destroyed when no longer needed.

(1) "Hard Copy" materials will be destroyed by cross-shredding or placed in a secure bin designated for discarding sensitive documentation.

(2) Electronic storage media [e.g., hard disks, floppy disks, zip drives, CDs, thumb drives, pen drives, and similar USB storage devices] shall be sanitized appropriately by overwriting or degaussing.

(3) Paper products containing CUI will not be disposed of in regular trash or recycling receptacles unless the materials have first been destroyed as specified above.

(l) Incident Reporting: The loss, compromise, suspected compromise or unauthorized disclosure of CUI will be reported immediately, but no later than the next duty day, to the Contracting Officer and the AOC Security Officer as shall suspicious or inappropriate requests for information by any means, e.g., email or verbal.

030ADV25Q0103 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Attachment J1 – Request for Stage Dimensions

The Architect of the Capitol and Library of Congress have Stage Dimensions that may assist a business in developing their offer. These materials are available upon request and approval. Interested parties may request the materials from the Contracting Officer and Contract Specialist, Jennifer Zwahlen at jzwa@loc.gov and Colleen Daly at cdaly@loc.gov.

This documentation is subject to Section I Architect of the Capitol clause AOC 52.223-3 Security Markings. Individuals and businesses who receive this documentation must abide by all instructions in this.

030ADV25Q0103 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Although attendance is recommended, it is not a prerequisite for offer submission.

Interested parties planning to attend the site visit must send their company name and the name(s) of attendees, including attendee contact information and titles, to Contracting Officer Jennifer Zwahlen, jzwa@loc.gov, and Contract Specialist Colleen Daly, cdaly@loc.gov, by 5:00pm eastern time on April 7, 2025.

Attendees may bring their own writing utensils, paper, measuring tapes or devices, cameras, and any other reasonable items required to inspect and document the specifications of the Library’s existing robot encoder system. No materials will be provided to attendees for these or other purposes.

Under no circumstances are interested parties to ask questions of the Library during the site visit. No additional information will be provided by the Library beyond that included in the solicitation at the time of the site visit. All questions must be submitted via email. Questions will not be answered during the site visit. Following the site visit, offerors or quoters shall submit questions via email only to cdaly@loc.gov and jzwa@loc.gov prior to the date and time specified in Section L.2 of the solicitation. Questions via phone or voicemail shall be unacceptable. All communications under this solicitation must occur via email.

The site visit will be held at the following date and time:

April 11, 2025 from 1:00-2:30

The visit is expected to take approximately 60-90 minutes.

For potential offerors who cannot attend the April 11th site visit, these potential offerors shall provide information on their availability. The Library may consider potential offerors’ availability and offer one alternate site visit date based on this information.

Attendees must come to the following address:

Library of Congress, National Audiovisual Conservation Center 19053 Mt Pony Road Culpeper, Virginia 22701

Attendees must arrive at the building 15 minutes before the visit time to pass through a security screening. Library representative(s) will be located inside the screening area to meet site visit attendees.

(End of Provision)

End of Document