030ADV24R0013 Final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV24R0013

Leonard, David (202) 707-1536 03-01-2024

2:00PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress 101 Independence Ave SE 101 Independence Av SE

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Leonard, David

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

F.4 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.8 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.9 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

I.10 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.11 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

K.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

Proposal Submission Instructions

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

030ADV24R0013 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. Orders issued under the IDIQ contract will be firm-fixed priced.

Contract Minimum: $1,000.00 Contract Maximum: $10,000,000.00

This IDIQ’s Period of Performance will be 5 years, consisting of a single, five-year ordering period.

Product Price List Maintenance: The Contractor shall maintain and provide access to commercially available price lists, for the Contractor's products, from which the order pricing will be calculated using the discount rates in this contract.

The Contractor may provide its GSA contract price list to meet the price list requirement; however, this is not a GSA Schedule based contract.

The Contractor shall use GSA discounting percentages as a starting point on all products and then apply deeper than standard GSA discounts on certain product lines as indicated in this contract. For any non-GSA products that may be required over the course of the contract, the contractor shall use a similar product category on GSA and use the corresponding GSA discount.

Given multiple product lines may be offered the contract pricing may be based on a mix of commercially available and GSA established pricing, the Contractor shall provide access to an online version of the price list to the Contracting Officer and COR. The price list shall indicate a date and time for the most recent change, update or refresh. While the underlying prices may change during the life of the contract the discount rates under this contract shall remain fixed for the life of the contract.

The firm-fixed price of each order shall remain unchanged through completion of each order.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5.00 YR __________________ __________________

Flooring Product and Services Contract Period: Base POP Begin: 05-28-2024 POP End: 05-27-2029

030ADV24R0013 Section B

GRAND TOTAL __________________

030ADV24R0013 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The Library of Congress (“Library”) Space Utilization, Planning and Design (SUPD) provides space planning, interior design procurement and construction management services in conjunction with the Architect of the Capitol (AOC) for all Library facilities. SUPD also plans, designs space requirements, and maintains an efficient and cohesive facility aesthetic on and off the Library Capitol Hill Campus including the James Madison Memorial Building (2,034,443 SF), the John Adams Building (1,043,193 SF), the Thomas Jefferson Building (1,064,859 SF), the Taylor Street Annex (87,300), Taylor Street Annex Warehouse (70,000 SF), St Cecelia’s Special Facility (44,000 SF), Ft. Meade Book Storage Modules (208,535 SF), the Cabin Branch Facility (146,121 SF), and the National Audio-Visual Conservation Center (NAVCC) in Culpeper VA (346,500 SF). SUPD develops and implements Library policy governing the use of space, furniture, and finish standards.

The LOC requires a flooring contract that offers and supports a broad number of flooring options for the maintenance, renovation, and preservation of both historic space and modern business, assembly, storage, and processing spaces.

The Library’s Space Utilization Planning and Design (SUPD) team is responsible for the overall success of a planned renovation project and the day-to-day coordination with project stakeholders and vendors. SUPD develops and maintains the project schedule and ensures the work performed meets compliance standards.

SUPD’s support includes executing projects and renovations for the following Service Units:

The Office of the Librarian (LIBN) provides leadership and executive management to the Library, overseeing the implementation of the Library's mission

The Office of the Chief Operating Officer (OCOO) supports the Deputy Librarian by managing and administering the Library’s infrastructure functions and daily operations.

The Office of the Chief Information Officer (OCIO) ensures that the Library’s information technology (IT) resources meet current and future mission requirements and operate effectively to serve the Congress and American people.

The Library Collections and Services Group (LCSG) brings together under a single administrative umbrella the three separate units that are largely responsible for acquiring, stewarding, describing and serving library collections.

The U.S. Copyright Office (COP) administers the nation’s copyright laws for the advancement of the public good;

offers services and support to authors and users of creative works; and provides expert impartial assistance.

The Congressional Research Service (CRS) works exclusively for the United States Congress, providing objective, nonpartisan research and analysis to committees and Members of the House and Senate.

The Law Library (LAW) assists Congress and the legislative process by providing comprehensive research on foreign, comparative, international, and U.S. law, and other legal reference services.

The Center for Exhibits and Interpretation (CEI) focuses on creating exhibitions, learning spaces, and publications that provide access to and connections with the collections both physically and digitally.

The Office of the Inspector General (OIG), an independent office in the Library of Congress, serves agency management, the Congress and the American taxpayer through its efforts to prevent and identify fraud, waste, abuse and mismanagement at the Library.

The Center for Learning, Literacy, and Engagement (CLLE) focuses on educational and cultural programming, visitor engagement, and partnerships to transform visitors into regular users of our services and contributors to our mission.

C.2 SCOPE

The Contractor shall provide floor covering (product & trim), floor covering installation, floor covering and sub-floor repair and, refinishing services as required by the Library per individual task order. The contractor shall also provide product training, estimation, specification, and project management services and shall perform work at all Library of Congress buildings. Work shall be performed during business hours, after hours, and on weekends.

a. Product training includes but is not limited to: keeping LOC updated on new products; providing support with product suggestions; identifying best/better products/practices, etc.

b. Estimation includes but is not limited to the contractor’s responsibility for the accuracy of square footage take offs for square yardage orders. The contractor shall not rely on general scope square footage provided by LOC. These are considered services included in preparing quotes.

The Library buildings are all operational, and the Contractor shall assume that all work under this contract will occur in occupied facilities.

C.3 REQUIREMENTS

The Contractor shall manage flooring product and services projects: providing specification guidance, and installing a wide variety of floor coverings and flooring services as specified in each individual task order. The Contractor must ensure that at a minimum all floor coverings and services conform to the specifications and standards stated in this contract.

The contractor shall also provide detailed project management services, estimating assistance, and material order tracking, to execute the approved design and as defined in the individual task order.

The Contractor will have the overall responsibility for and shall provide and furnish all materials, equipment, tools, and labor as necessary or reasonably inferable to complete the work in accordance with the construction drawings, specifications, and the terms of the Contract Documents.

https://www.lawinsider.com/clause/architect-scope-of-work

The Contractor shall also provide products and services for urgent requirements. Urgent requirements are time-sensitive initiatives or purchases to fulfill a compelling need that has to be fulfilled within a period that is shorter than the standard execution time. The schedule for such requirement(s) may require using quick ship products in lieu of longer lead time manufacture or about a 50% accelerated installation schedule and providing repair services in less than 24 hours. The Contractor shall propose a % mark-up LOC should plan for on quick ship products, 50% accelerated installation and urgent repair services on Attachment J1 – Price Sheet.

C.3.1 Product Purchase, Delivery, and Specification

The Contractor shall provide, deliver, and specify the following brand name or equal products:

1) Broadloom Carpet

a. Available with at least two cushioning level options with enhanced acoustical properties

b. Carpet must be available in at least twenty patterns with six colorways each. Patterns must include both traditional and contemporary motifs.

2) Modular Carpet Tile

a. Available with at least two cushion-level options with enhanced acoustical properties

b. Carpet must be available with a backing that allows installation over adverse flooring substrate problems such as preexisting adhesive, pH level, moisture, and previous chemical abatement and uneven but adhered tiles.

c. Carpet must be available in at least twenty patterns with six colorways each. Patterns must include both traditional and contemporary motifs.

d. Selection must include the following base group of existing standard Library carpets:

• Tarkett

• Street Life 03973, Lights Out 36101

• Street Life 03973, Street Corner 36104

• City Walk 03974, Street Comer 36104

• Street Life 03973, Pier 40 36107

• City Walk 03974, Pier 40 36107

• Stamp 11018, Storm Sash 28307

3) Resilient Flooring

a. Rubber Tile

• At minimum ten colorways available

b. Rubber Sheeting

• At minimum ten colorways available

c. Vinyl Composite Tile

• At minimum twenty colorways available

d. Luxury Vinyl Tile

• At minimum twenty patterns in six colorways each

e. Linoleum

• At minimum ten colorways available

f. Rubber Stair Treads and Contrast Edge Banding for Visibility

• At minimum twenty colorways available

4) Flooring transition strips, reducers,

5) Wall Base, both straight and cove

• At minimum twenty colorways available

6) Ceramic Tile

• At minimum twenty patterns in six colorways each

7) Porcelain Tile (Through Body)

• At minimum twenty patterns in six colorways each

8) Athletic Flooring

• At minimum ten colorways available

9) Cork Flooring, both Sheet and Tile

10) Custom Sized and Color Walk off Mats

When a new non-standard product is to be specified, the contractor shall provide samples and safety data sheets (SDS) sheets for approval. Sample size shall be a minimum of 12 inch by 12 inch, maximum of 36 inch by 36 inch.

If carpet has a large repeat pattern (over 12") the contractor shall submit multiple pieces in sufficient quantity to provide representative layout.

The contractor shall provide the specified product in brand new quality; free of visual blemishes and other physical and manufacturing defects.

Contractor shall provide the manufacturer's product specifications and recommended installation methods with estimates for review.

The contractor shall provide recommended product cleaning & maintenance instructions for all installed products.

The Contractor shall provide the following Maintenance Materials on each individual task order (list both overage and attic stock as separate line items for clarity):

a. Attic stock of 2% for each product size, color, pattern. Provide in original boxes, labeled with project, product specifications, installation location, and date of installation.

The Contractor, shall deliver the products as specified in each individual task order. Contractor shall adhere to the dates and locations defined in the order and coordinate the dates with the COR. The Contractor is responsible for verifying with the COR all procedures required for delivery including; date, times, locations, site restrictions, security restrictions, badging and escorting requirements, and contact information.

The product shall be transported in a manner that prevents damage and distortion.

The product shall be delivered to the building site in original unopened containers bearing the manufacturer's name or trademark, brands, stock names, production run, project identification (project number and point of contact), manufacturing date (month and year), and handling instructions marked in dark ink. Materials shall be stored in a clean dry area with temperature maintained above 70 degrees Fahrenheit for 2 days prior to installation and shall be stacked according to manufacturer's recommendations. Materials shall be protected from the direct flow of heat from hot-air registers, radiators, and other heating fixtures and appliances.

When the Contractor is directed to deliver to the Library’s warehouse, product orders must not be commingled in the same delivery with other Library orders. To clarify, carpet orders can be delivered on the same truck, but shall be skidded/wrapped separately. Smaller carpet orders which could be combined and shipped on one skid shall be skidded/wrapped separately per order, and not combined on the single skid. The Contractor must also include a Bill of

Lading (BOL) and packing list that uses the same nomenclature as the Bill of Materials (BOM) with all deliveries.

JUST-IN-TIME PRODUCT DELIVERY REQUIREMENTS:

As specified in each individual task order, Contractor shall provide Just-In-Time (JIT) delivery by the date and to the location specified. JIT delivery includes the following:

• Contractor must provide free storage for thirty (30) days after the delivery date specified in the order.

• If the Library notifies the Contractor that it is unable to accept delivery at the location specified in the order, the Contractor shall deliver the product to an alternate address no more than sixty (60) miles from the original location in the order, provided the Library gives written notice within seventy-two

(72) hours of the scheduled delivery date.

C.3.2 Product Specification

Contractor shall conduct site visits to verify existing conditions, take measurements, perform material take-offs, make product and installation method recommendations, and provide product specifications and estimates.

C.3.3 Flooring Installation and Repair Services

The Contractor shall provide flooring installation, repair, and removal services as indicated on individual orders.

Installation services include product installations for projects with potentially integrated or phased project schedules that cover multiple entities and/or locations.

The Contractor shall provide the means and methods they employ for all following flooring services:

1. Flooring Installation,

2. Flooring removal

3. Trim, transition strip, edging, and wall base installation

4. Floor stripping-via mechanical methods

5. Floor Leveling

6. Floor Cleaning

7. Furniture Lifting

8. Flooring recycling and disposal

a. Contractor shall provide information on their proposed recycling and disposal methods and whether Washington, DC’s, GSA’s, or the OEM’s program is being followed.

b. The GSA recycling program can be found via the following link: https://www.gsa.gov/buy-through-us/government-property-for-sale-or-lease/personal-property-for-reuse-and-sale/for-federal-agencies/abandonmentdestruction/recycling

9. Flooring Repair and Refinishing

The contractor shall provide services during normal Library operating hours (Monday-Friday 8:30am, till 4:30 pm), and after hours and weekends as described in the individual orders.

The contractor shall employ flooring installation professionals with specific training in commercial flooring installation.

https://www.gsa.gov/buy-through-us/government-property-for-sale-or-lease/personal-property-for-reuse-and-sale/for-federal-agencies/abandonmentdestruction/recycling https://www.gsa.gov/buy-through-us/government-property-for-sale-or-lease/personal-property-for-reuse-and-sale/for-federal-agencies/abandonmentdestruction/recycling https://www.gsa.gov/buy-through-us/government-property-for-sale-or-lease/personal-property-for-reuse-and-sale/for-federal-agencies/abandonmentdestruction/recycling

The contractor shall use methods that meet all industry installation standards, safety standards, and best practices for occupied buildings, and shall comply with all standards in effect as of the date of the Contract Documents unless otherwise indicated, Industry standards shall include:

• American Concrete Institute

• American National Standards Institute

• Adhesive and Sealant Council

• American Society for Testing and Materials

• Carpet Cushion Council

• Carpet and Rug Institute Standards

• Ceramic Tile Institute of America

• Maple Flooring Manufacturers Association

• National Forest -Products Association

• National Oak Flooring Manufacturers Association

• National Wood Flooring Association

• Resilient Floor Covering Institute

• Rubber Manufacturers Association

• Tile Council of America

• Wood and Synthetic Flooring Institute

The Contractor shall provide installation services for new products and existing products stored in the Library's inventory. Existing carpet from inventory is installed for smaller projects, where the customer has limited funds, and for non-flooring projects to patch where walls or monuments were removed.

The contractor shall ensure all manufacturer's instructions and guidelines are properly followed during the product's application/installation process. These include appropriate engineering and environmental exposure controls listed in the products' SDS, such as adequate ventilation to control exposure levels to staff.

At the time of project estimation, the Contractor must provide the Safety Data Sheets (SDS) for all products and materials they plan to use to execute work under this contract. Within 30 days of receipt, the Library will review the Safety Data Sheets and inform the Contractor if the products are approved and under what conditions they are approved. When the Contractor proposes a new material or product, they will provide the Safety Data Sheets for review and approval by the Library within 30 days of receipt.

The Contractor will be required to keep copies of the Safety Data Sheets in a combined binder within the SUPD office suite and submit electronic copies to the COR.

The contractor must notify the COR when any products potentially classified as universal or hazardous waste are brought in and/or removed from the Library's buildings. After installation is completed, universal waste and/or hazardous waste, Contractor must dispose of and/or store waste per Environmental Protection Agency (EPA) guidelines.

The possibility of Asbestos Containing Material (ACM) may exist in the Library buildings. If there is ACM in the area, the Contractor shall not use any mechanical means to remove the ACM. If during a flooring installation or removal, it is discovered that the ACM must be removed, the Contractor must stop work immediately and notify the CO and COR of the location. Work may not resume until notified by the CO. The Library will provide the

Contractor at the time of award all known locations of ACM and potential ACM. ACM removal and abatement is the responsibility of the Architect of the Capitol (AOC).

The contractor shall move and replace any furniture/movable equipment to install flooring product and wall base.

Prior to the start of a flooring installation or repair project, the contractor must assess the existing site conditions.

The Contractor shall notify the COR of any field conditions that need to be modified or addressed prior to the start of work.

Before installation begins, the contractor shall:

a. Ensure badged contractors wear their LOC badge at all times.

b. Sign-in to the building per Library and SUPD policies

c. Verify floor area is clean and free of debris

d. Install any required or identified site protection

e. Comply with requirements for conditioning adhesive and minimum floor temperature before, during, and after installation as recommended by manufacturer's instructions

f. If required, pour self-leveler or skim coat to achieve proper material adhesion

During the installation, the project site shall be kept in a neat, orderly, and safe condition at all times and all work areas shall be cleaned at the end of each workday. A final cleaning of the entire construction area will be required at the substantial completion of the project. Final Cleaning shall include (l) Removal of all tools, equipment, surplus material, and rubbish/debris; (2) Restore or refinishing, to original condition, surfaces that are damaged due to the work of this contract; (3) Removal of grease, dirt, stains, foreign materials, and labels from finished surfaces. The contractor shall not dispose of any trash or product in Government waste receptacles, or leave any hazardous or universal waste at the job site.

The Contractor shall coordinate all deliveries and installation schedule(s) with the COR at least two weeks prior to the scheduled delivery date. Installation will be scheduled with the COR when all products have been received and inspected by vendor to minimize partial deliveries unless otherwise agreed upon by the COR.

a. Staging locations will be indicated in the order and confirmed with the Contractor prior to the project start date.

b. The Contractor shall supply all tools, equipment and materials needed for the installation.

• Prohibited tools, including heat guns or blow torches that can trigger the fire suppression system, are not allowed on site.

c. The Contractor is required to unpack and un-wrap all products from their boxes and crates prior to install and to dispose of all wrapping and waste materials. The Contractor shall not use Library waste receptacles for the disposal of refuse generated during an install.

d. The Contractor shall review all product parts and components prior to installation to identify missing or damaged product prior to start of the install and shall notify the COR in writing immediately if product is missing or damaged. The Contractor will bind, stack, clear, and remove all product packaging upon completion of the installation. At no time may the Contractor block a path of egress or safety equipment

(Fire extinguishers AED, strobes) with any equipment or product.

e. The Contractor shall provide badged on-site crew management, coordination, and technical assistance to both Contractor’s and subcontractor’s staff at all times during delivery and installation. At no time shall badged crew management leave project area and crew unattended. LOC staff are not responsible for overseeing unbadged carpet crew.

f. The Library will provide an adequate work area to the Contractor to stage tools and equipment required to perform the services defined in each order. All tools and equipment owned by the Contractor must be secured by the Contractor and is not the responsibility of the Library if lost, damaged or stolen.

g. Punch list walkthroughs must be completed within 3 business days after installation is complete. The

Contractor shall complete all punch list items within two weeks. If product needs to be ordered to complete the punch list and will take more than two weeks, then the contractor shall notify the CO/COR in writing and provide a new completion date.

h. The Contractor shall be responsible for any damage to the building which occurs during delivery and installation. The Contractor shall repair all damages to the site to the satisfaction of the AOC/SUPD COR within 10 business days of issuing the final punch list.

i. Contractors shall coordinate all breaks to facilitate and minimize government escorting.

Government escorting applies to secure spaces, such as collection storage areas. Any applicable escorting requirements will be communicated by the COR. The contractor will coordinate lunch breaks with the COR if escorting is required.

i. A Government escort is a badged Library of Congress employee, such as the COR, who will accompany badged or unbadged Contractor personnel while on the Library campus.

Flooring Installation Requirements:

1) The contractor will follow The Carpet & Rug Institute Carpet Installation Standard (CRI Commercial 104) for installation specification of commercial carpet unless otherwise stated.

2) During installation, the contractor shall:

• Not install carpet tiles over floor openings including:

• Unfilled monument holes

• Open hand hole access to under floor walker ducts

• Access panels

• Luxury Vinyl Tile, roll goods, and hard surface flooring must also not be installed over:

• Cabling handholds and access panel covers will receive hard surfacing, not be sealed over.

• Expansion Joints

• Ensure the floor is free of holes, cracks, depressions, or rough areas prior to the start of work.

• Trim and install carpet snugly around floor receptacles and along wall edges. No frayed edges should be visible.

• Install modular carpet so that seams are at a minimum and are tight and at right angles. Seams should be installed so that main traffic flow runs along the seam, natural light does not strike across the seam, run the length of the area, are away from areas subject to pivoting traffic, and are not perpendicular to doorway openings.

• Provide brushed stainless-steel covers or COR accepted variable cover where the flooring terminates at the building's existing expansion joints. Covers must be properly secured to the floor to allow existing building expansion joints to function without restrictions.

• Store carpet and related materials in a flat, climate-controlled, dry space and protect the carpet from soil, dust, moisture and other contaminants. Stacking heavy objects on top of carpet rolls or stacking more than three rolls shall be prohibited.

3) Adhesive Methods:

The carpet installer shall provide the following adhesive and installation methods:

• Floating tape application

• Direct Glue-down

• Self-Adhesive

C.3.4 Project Management Services

The Contract Manager (CM) shall serve as the single point of contact during all order activities and shall ensure successful performance as specified in individual orders. The CM shall be qualified in accordance with C.3.6. The CM shall coordinate all flooring install and repair services, specification and estimating services, material orders and deliveries, perform quality assurance, oversee Contractor staffing and all subcontractors’ requirements, coordinating access and badge requests, reporting, and lead and participate in meetings.

The CM, in conjunction with the Administrative/Business Manager shall maintain a record of pertinent communications, current schedules, badged employees, and ensure that the COR is fully informed of the status of all orders, and has received vehicle and staff information in time to coordinate access to facility. The CM in conjunction with the Business Manager shall coordinate all deliveries to the site with the IDIQ COR and/or the COR designated in the order. The CM shall provide reasonable advance notice of site deliveries and comply with all building access requirements and procedures.

The CM shall provide all badging requests to the COR 30 business days prior to the task order install date.

Badging is required but not limited to the following situations:

• A badged Contractor/Crew Chief will lead every crew, overseeing unbadged Contractors for the duration of the work.

• Unescorted after-hours installations

• Unescorted installations in non-public spaces

The CM or badged Crew Chief shall provide oversight to ensure the quality of work and that installation crews are punctual and presentable, including presenting and wearing their Library-issued badges.

At the order level, the contractor’s CM or Administrative Manager shall:

a. Attend the scheduled kick-off meeting and meet with the COR and designated Library contacts to review the objectives, roles and responsibilities, and the anticipated project schedule.

b. The CM shall maintain a record of pertinent communications, current schedules, and ensure that the COR and any subcontractors are fully informed of the project status.

c. The CM shall coordinate all tasks, and provide a Program Milestone Chart project order, delivery and proposed installation schedule for COR review and approval five business days after the award or the kick-off meeting, whichever is latest.

a. The schedule shall include:

i) Manufacturer order entry deadlines

ii) Manufacturing lead times and ship dates

iii) Product/trailer delivery dates

iv) Installation start and finish

v) Substantial completion and punch list walk through

vi) Final acceptance/sign off

d. The CM or Administrative Manager shall provide vehicle and crew information to project COR two (2) weeks prior to deliveries to notify United States Capitol Police (USCP) and Dock Master for access to Off-

Site Check Point, LOC Buildings, Loading Docks, Freight Elevators, and arrange parking if required.

a. The Dock Master will be present at the Madison Building Loading Dock and coordinates/oversees all activities.

C.3.5 Reports & Deliverables

The Contractor shall provide information identified below. This information shall be intended to provide the COR and end-users maximum visibility of the status of their requested actions.

Monthly Order Status & Staffing Report

e. Monthly reports are due on the 5th business day of the month and are required to have the following information:

a. List the status of all active orders including: project number, contract number, room number, LOC

POC, status of product order (award, kick-off, EST ship date, product rec’d, invoice submitted/paid), status of installation schedule, badging requirements and badged individuals assigned, date/dates of product delivery to site, schedule of install – including normal, after hour work hours, punchlist date, planned occupancy date, invoice status (submitted/paid), and any special escorting requirements, or special site protection required.

b. Include new Project Information Forms (PIF) projects on Monthly Report as soon as received for tracking status.

c. Provide staffing list with status of all badged employees and badge expiration dates.

d. Notify LOC COR of staff no longer employed by Contractor and return badges.

The Contractor shall meet monthly with the COR and SUPD staff to review and confirm the status of deliverables.

The Contractor shall maintain project documentation, including, action items, survey documentation, and meeting minutes. Copies of project documentation shall be provided to the COR for review and comment three (3) business days before monthly meetings.

Annually, the Contractor shall provide an update on the Library Standard finishes and products available under the contract, including if any products have been discontinued.

Below is a general deliverables schedule for the orders, the schedule will be adjusted to accommodate requirements specified in individual orders.

(Task Order) Project Management Deliverable Number of Days

Kick Off Meeting To Be Determined at Order Level

Meeting Minutes To Be Determined at Order Level

Project/Program Schedule To Be Determined at Order Level

Cost Estimate To Be Determined at Order Level

Installation Schedule (Within 5 days of Kickoff meeting) To Be

Determined at Order Level

Punch List To Be Determined at Order Level

Acceptance Document To Be Determined at Order Level

(Task Order) Installation Deliverable Number of Days

Warranty Information To Be Determined at Order Level

Installation Instructions To Be Determined at Order Level

Installation Schedule To Be Determined at Order Level

Punchlist & Occupancy To Be Determined at Order Level

C.3.6 Key Personnel Qualifications and Requirements

The Contractor shall have employees with qualifications, expertise, and experience in relevant disciplines to support the Library's requirements during normal business hours and after hours as necessary. The Contractor's staff shall have the necessary training and experience for the performance of services under this contract. The following are designated as Key Personnel under this contract:

• Contract Manager

• Administrative/Business Manager

• Lead Installer or Crew Chief

• Quality Control Manager

Staff Qualifications

1. Contract Manager (CM): The Contractor’s CM must have a minimum of 5 years of flooring product specification and installation experience and have the following:

a. The ability to communicate effectively orally and in writing

b. Experience in preparing written reports, correspondence, and briefing clients and personnel management.

c. Excellent problem-solving skills

2. Contractor’s Administrative/Business Manager (BM): The Contractor’s BM must have a minimum of 5 years’ experience organizing shipments and deliveries, and have the following:

a. Excellent customer service skills

b. Experience in preparing written reports and correspondence, including:

i. Work and delivery scheduling and shipment tracking

ii. Requesting, managing, and tracking access and badge requests

c. Act as a daily contact for scheduling work, providing crew security info, invoicing, order status, general coordination, and troubleshooting any issues.

3. Lead Installer or Crew Chief: The Lead Installer must be product-certified for all products indicated in this contract and maintain acceptable clearance status to obtain a Library badge and must be located within 60 miles of the Capitol Hill Campus to ensure timely arrival, especially in the case of urgent services. The lead installer must be OSHA 30 Hour certified and will be responsible for continuous on-site supervision, start-up safety reviews, and ensuring the quality of work and installation crews are punctual, presentable, and wearing their Library badges if required. The Lead Installer or Crew Chief shall be badged and is responsible for supervising the unbadged crew at all times.

4. Quality Control (QC) Manager: The contractor shall provide the services of a Quality Control Manager

(QCM) for this contract.

a. The QCM shall have at least five (5) years of experience in quality control for products and services provided under this contract and must be knowledgeable in applicable trades, codes, criteria, standards, and guidelines for commercial flooring products and services.

b. The CM may also serve as the QCM.

Replacement of Key Personnel: Replacement of a Key Personnel Members must include a minimum seven (7) day transition period between the departing employee and the newly arriving employee to ensure a smooth, seamless transition unless otherwise determined by the Contracting Officer. The dates of this transition period shall be made known to the Library via written notification prior to the beginning of the transition period. The Library shall incur no additional costs associated with the replacement and transition of Contractor employees. There shall be no delay in the project delivery schedule as a result of the Contractor changing any employees. Please see H.6. LC52.237-1 for any additional transition of key personnel requirements.

030ADV24R0013 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

030ADV24R0013 Section D

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

030ADV24R0013 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of Clause)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of Clause)

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

(a) The term "f.o.b. destination," as used in this clause, means—

(1) Free…