03020 Questions&Answers 1.docx

November 9, 2020 Question & Answer # 1 Lamps, Ballasts, Retrofit Kits and Lamp Recycling - 03020

This document is posted to capture the questions received during the question & answer period for 03020 – Lamps, Ballasts, Retrofit Kits and Lamp Recycling. This document is the official response to the questions received.

Questions or responses included in this document require changes to the solicitation documents.

· The solicitation has been updated on Exhibits C-1 and C-2 on WEBS as “03020 Exhibit C-1 Rv1” and “03020 Exhibit C-2 Rv1” allowing for bidders to quote manufacturers that do not use “list price” or “published retail price” as their standard pricing. Per the updated Bid Instruction Information Sheet “03020 Exhibit C-2 Rv1”, list the manufacturers “Alternate Pricing Index” on the updated Bid Price Percentage Sheet “03020 Exhibit C-2 Rv1”, Sheet 3. Note: If the manufacturer you are quoting uses the term “list price” or “published retail price”, you do not need to complete Sheet 3.

Prior Amendments:

Solicitation Documents were revised removing reference to replacement fixtures as replacement fixtures are no longer part of this solicitation.

Updated procurement documents were posted on WEBS on November 5, 2020, all of which were renamed as Rv 1.

Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.

Clayton Long 409-789-6209 clayton.long@des.wa.gov

-How will DES validate list price from each MFG?

-A follow up question would be, how will DES validate that a sell price to your customer was at the appropriate discount off of “list price”?

If a bidder quotes a manufacturer that does not use these terms for their standard price list, then they can list what it’s called on Exhibit C-2, Sheet 3. If a dealer quotes some other brand, then they list what their brand’s term is, whether it is “sticker price, MSRP, etc.”, and anyone else who quotes this brand should match. If they don’t, we (DES) will call the manufacturer to ask what the appropriate term is.

If the bidder quotes a manufacturer that uses the term ”list price” or “published retail price”, then that is the term they should use. Per the instructions on Exhibit C-1, they do not have to have to complete Exhibit C-2, Sheet 3 for “Alternate Pricing Index”. If the bidder uses a different term, they need to complete Exhibit C-2, Sheet 3 for “Alternate Pricing Index”.

After a manufacturer category has an official winning bid for manufacturers that use the terms ”list price” or “published retail price”, then the DES will require that the bidder provide the link to the pricing. If using an “Alternate Pricing Index” then DES will verify the link.

Yes

-On Exhibit B, there is no spec for LED Mogul based HID’s (listed on Exhibit C-2). Are there requirements for that product?

If there is no Underwriters Laboratories, Inc. (UL) Publications standard listed on Exhibit B for a category, then implied warranty applies. If a category listed on Exhibit C-2 does not list any Environmental Restrictions listed on Exhibit B, then none apply to that category.

No

-What are the requirements for ballasts and is there a separate category for emergency ballasts?

-If there is, what are the requirements for those as well?

There is only one category for ballasts as we are making no distinction between ballasts and emergency ballasts. You should quote as if you will be selling both at the same percentage discount.

If there is no Underwriters Laboratories, Inc. (UL) Publications standard listed on Exhibit B for a category, then implied warranty applies. If a category listed on Exhibit C-2 does not list any Environmental Restrictions listed on Exhibit B, then none apply to that category.

No

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