03. Appendix B.xlsx

This is an Appendix B Questions Template document for an Invitation to Bid issued by the Florida Department of Financial Services, Criminal Investigations Division, for law enforcement vehicle upfitting services in Leon County. The Department seeks a qualified vendor to install emergency lighting, sirens, communication equipment, and other law enforcement-specific equipment on a minimum of 20 vehicles per fiscal year. The solicitation was issued on January 30, 2026, with a vendor question deadline of February 13, 2026, and bid responses due March 20, 2026, at 3:00 PM Eastern Time. The public bid opening occurred on March 20, 2026, at 3:30 PM in Tallahassee with a conference call option. Notice of intent to award was scheduled for April 3, 2026. The initial contract term is three years from execution, with an option to renew for up to three additional years subject to satisfactory performance and available funding. The contractor must maintain a service location within 20 miles of the Department's headquarters in Tallahassee and provide all necessary equipment, supplies, facilities, and labor to complete installations in compliance with industry standards.

Evaluation criteria focus on the contractor's part markup percentage above manufacturer's suggested retail price and hourly labor rates, with the lowest combined score receiving the award. A mandatory $200,000 commercial general liability insurance policy is required, covering vandalism, damage, and theft of vehicles in the contractor's possession. The contractor must provide a 12-month or 12,000-mile warranty on all services and installations with repairs and parts replacement at no cost to the Department. Financial penalties for non-performance include a $2,100 penalty per missed biannual meeting and five percent invoice deductions for failure to accept vehicle delivery or complete work on schedule, with additional five percent deductions for every seven calendar days of delay. Respondents must comply with mandatory certifications including Florida Department of State registration, E-Verify enrollment, non-participation in boycotts of Israel, and verification of absence from various state vendor lists. No incumbent contractor is identified, and funding is contingent upon annual legislative appropriation with additional scrutiny requirements for contracts valued at $1 million or more.