Addendum 2 - Q&A.pdf

QUESTIONS AND ANSWERS

2425-04 ITB CI

Law Enforcement Vehicle Upfitting

Addendum No. 2

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

The Department has been made aware of additional questions that arrived before the deadline for submissions. This Addendum consists of the following sections:

A. Questions and Answers

B. Modifications to the ITB

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A. Questions and Answers

Below are the questions and answers related to this solicitation. In the table below, the Department of Financial Services (Department) has answered each of the questions submitted by potential respondents.

No.

Attachment

Identifier

Section

Number

Sub-Section

Reference

Item

Reference Page No. Question Department Response

1.

Invitation to

Bid Section 4 4.2

Part

Markup

If a respondent wants to bid a percentage off of MSRP, how should they indicate that? For instance, if they wish to bid 2% off MSRP, should they show that as -2% in the part markup section on Attachment 3?

Please see the modifications in Section

B of this Addendum 2.

Respondents may provide a negative number as their Part

Markup or Markdown response to indicate a percentage off MSRP if desired.

2.

2425-04 ITB

CI

Attachment 3

Price

Response

Form

For Attachment 3 of the 2025-04

ITB CI Price Response Form, is the parts markup percentage for the initial and renewal terms intended to be applied uniformly to all parts, irrespective of type or manufacturer?

Yes.

3. Attachment 2 Statement of Work 5.C 3 3

Given that most manufacturers have a two- to three-month lead time, does the 20-business-day completion period begin once all required products have been received?

The 20 business days start when the vehicle is dropped off and the

Task Assignment

Notification Form is signed, not when the parts are ordered.

4. Attachment 2 Statement of Work 1 Scope 1

What is the projected number of law enforcement vehicles the

Department will furnish that will require equipment installation, including new vehicles needing full upfitting and used vehicles requiring updates or retrofitting?

The Department estimates 30 vehicles will require service per fiscal year.

B. Modifications to the ITB: Insertions to the ITB are indicated by an underscore, deletions are indicated by a strikethrough. Please be advised that the following changes are also noted within the posted document titled 2425-04 ITB CI.

1. Section 4.2 of the ITB Document, Review of Price Response, is hereby modified as indicated below:

The Procurement Officer will evaluate the Price Response from responsible and responsive Respondents to determine the lowest bid based on the

Respondent’s Attachment 3, Price Response. Respondents’ bids will be scored as follows:

Part Markup or Markdown: Submitted as a percentage (%) above or below the manufacturer’s suggested retail price (MSRP), and averaged between initial and renewal terms.

Labor Cost: Submitted as an hourly rate, scoring percentage found with the formula:

Respondent’s Average Proposed Labor Rate (Initial and Renewal Term) _

Lowest Average Labor Rate Offered by Any Respondent

The two percentages will then be totaled and multiplied by 100 for a final score, with the lowest combined score being awarded.

2. Attachment 3, Price Response is hereby deleted in its entirety and replaced with the updated Attachment 3, Price Response. The update to the document is reflected below.

Initial Term Renewal Term

Part

Markup or

Markdown _____________% _____________%

Labor Cost $___________/hr. $___________/hr.