01GO-S3715-request-for-proposals~5.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for proposals 01GO-S3715

Release Date July 8, 2026

Solicitation number 01GO-S3715

Single point of contact name Annette Morfin, Purchasing Officer II

Single point of contact email amorfin@admin.nv.gov

Single point of contact phone 775-531-3301

Soliciting agency Nevada State Purchasing Division

Contracting agency Governor’s Office of Science Innovation and Technology (OSIT)

Solicitation title BEAD Grant Management Services

Deadline for submissions August 11, 2026 @ 1:00 pm

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.html

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The Nevada State Purchasing Division, on behalf of the Governor’s Office of Science, Innovation & Technology (OSIT) is seeking proposals from qualified vendors to provide Program Management & Grant Management services for the BEAD Program as described below and in the scope of work and attachments.

OSIT is soliciting proposals from qualified environmental consultants or consulting firms to serve as Nevada’s BEAD Program Management and Grant Management Partner. This RFP seeks a team of professionals that can ensure high touch compliance-support services in connection with the Broadband Equity, Access and Deployment (BEAD) funds, administered by the National Telecommunications and Information Administration (NTIA) for all NTIA requirements relevant for BEAD-funded projects in Nevada

The State intends to award one (1) or more contracts in conjunction with this request for proposals (RFP), as determined in the best interests of the State. OSIT shall administer the contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of four (4) years, subject to Board of Examiners approval. The contract is anticipated to begin October 15, 2026 and expire on October 31, 2030. There will be a one (1) year renewal option if agreeable to all parties, and consistent with federal funding.

Contracting agency background

The State of Nevada was awarded $169,749,806 in BEAD Program Funds at the conclusion of the BEAD benefit of the bargain round. This funding will be used to deploy last-mile broadband infrastructure. OSIT has awarded subgrants to 18 eligible entities (subgrantees) operating across 17 counties and service areas. Subgrantees will use grant funds to deploy fiber-to-the-premises (FTTP), fixed wireless, hybrid fiber-cox infrastructure and low earth orbiting satellite broadband service in rural, remote, and tribal areas, many of which involve federal and tribal lands, state rights-of-way, and environmentally and historically sensitive areas.

Nevada’s BEAD program is one of the most consequential infrastructure investments in the State’s history. Given that Nevada has only 18 subgrantees, the quality and depth of engagement with each subgrantee and the quality of information flowing to the OSIT Director is far more important than technical complexity.

The complexity, volume, and concurrency of permitting and compliance work associated with BEAD subgrantees across the State exceeds OSIT’s internal capacity. OSIT expects a high-touch, high-quality consulting relationship that makes every subgrantee successful and keeps the OSIT Director fully and continuously informed. OSIT, therefore seeks a qualified consulting partner to serve as the primary technical resource and compliance support partner for BEAD subgrantees throughout the permitting and environmental review lifecycle.

Goals and objectives

Goal 1: Delivery High-Touch, End-to-End Subgrantee Support: The Contractor shall serve as a knowledgeable and accessible partner to each of Nevada’s 18 BEAD subgrantees, providing proactive guidance and direct assistance throughout the full lifecycle of the grant, from initial onboarding through final closeout.

Objectives Guide subgrantees through every phase of the grants management process, ensuring timely completion of required milestones and obligations.

Develop and delivery training, webinars, and resource materials that translate complex federal requirements, including NTIA BEAD program rules and 2 CFR Part 200 Uniform Guidance, into clear, actionable guidance tailored to subgrantees of varying organizational capacity, from large ISPs to small rural cooperatives. This includes finalization to the State’s NV BEAD program guide which will be inclusive of grant management requirements, obligations, procedures, Build America Buy America/Davis Bacon Wage Scale and other Federal requirements, obligations, preconstruction (permitting, environmental review, route planning) activities, construction activities, timeliness. It is a comprehensive overview of subgrantee requirements supported by live and archived webinars.

Provide real-time, direct technical assistance that is responsive, substantive, and solutions-oriented, ensuring subgrantees have a reliable point of contact for compliance and programmatic questions.

Conduct field inspections of subgrantee construction activities to verify that work quality meets OSIT and NTIA BEAD standards and to identify and resolve issues before they escalate.

Goal 2: Provide Real-Time Program Visibility and Reporting to OSIT Leadership: The Contractor shall ensure that the OSIT Director has a comprehensive, up-to-date view of all aspects of the BEAD program at all times, supporting informed decision-making, stakeholder accountability, and accurate federal reporting.

Objectives Develop and maintain a live executive dashboard – accessible from any device at any time – that displays the complete state of the program, including reimbursement status, construction progress, compliance standing, and emerging risks across all subgrantees.

Conduct regular structured briefings with the OSIT Director that provide the analysis and situational awareness needed to respond to the inquiries from the Governor’s Office, the Legislature, and NTIA, and to proactively address program risks.

Support OSIT’s federal reporting obligations by ensuring all submissions to NTIA are accurate, timely, and supported by complete underlying documentation.

Scope of work

Subgrantee Onboarding: The Contractor shall develop and deliver a structured onboarding program for all 18 BEAD subgrantees. Onboarding shall include:

An orientation session for each subgrantee explaining the BEAD grants management process, key compliance requirements, reporting obligations, and the Contractor’s role as their primary support resource.

Delivery a plain-language Subgrantee Handbook covering all key program requirements, timelines, documentation expectations, and OSIT contact information.

Registration of each subgrantee in the program management and reimbursement tracking system.

Collection of required organizational documentation, executed subgrant agreements, project budgets, and required federal registrations (SAM.gov, UEI, DUNS).

Verification that each subgrantee has designated appropriate contacts for grants management, financial, and construction coordination functions.

A series of webinars providing the onboarding and grants management process and the support that will be offered by the vendor to BEAD subgrantees. These should be archived and accessible to the subgrantees.

Ongoing Training and Technical Assistance:

Given the diversity of Nevada 18 subgrantees, from large established Internet Service Providers (ISPs) with experienced grants management staff to small rural telephone cooperatives and the broadband subsidiary of an electric cooperative with limited administrative capacity. The Contractor must deliver a high level of ongoing training and direct support throughout the program lifecycle. This is a core and primary obligation of this contract engagement. Required support activities include:

Webinars: Deliver regular group webinars (minimum monthly) covering key grants management topics including reimbursement procedures, eligible costs, documentation requirements, reporting obligations, and compliance updates. Webinars shall be recorded and made available to subgrantees on demand.

Training Sessions: Conduct structured training sessions at key program milestones (onboarding, first reimbursement submission, mid-program refresh, closeout). Training shall be tailored to the experience level of each subgrantee audience and may be delivered virtually or in person.

Direct Real-Time Support: Maintain a dedicated support channel (phone, email, and/or portal) where subgrantees can reach a knowledgeable program staff member during business hours for direct, real-time answers to questions. Response to subgrantee inquiries shall occur within one (1) business day; urgent questions shall receive same-day response.

Office Hours: Hold regular open office hours (minimum bi-weekly) where subgrantees can bring questions, review draft submissions, or discuss issues with Contractor staff before formal submission.

Individual Subgrantee Check-ins: Conduct a minimum two (2) per month one-on-one check-ins (at least 15 minutes in length) with each subgrantee to review progress, identify emerging issues, and provide proactive guidance.

Reimbursement management, and compliance with state and federal fund management rules, is the financial backbone of the BEAD program. Under this contract engagement the Contractor shall provide comprehensive support to both OSIT and subgrantees across the entire reimbursement lifecycle.

Subgrantee Reimbursement Preparation Assistance: The Contractor shall actively assist subgrantees in preparing complete, accurate, and well-supported reimbursement requests. This is a hands-on, proactive function – not merely a review of completed submission. Assistance shall include:

Instruction on Eligible Costs: Provice clear guidance to each subgrantee on what costs are eligible for BEAD reimbursement under 2 CFR Part 200 and NTIA program rules, including construction and infrastructure, equipment, planning and design, project management, environmental review, legal, and contingency (subject to applicable caps). Guidance shall include concrete examples of eligible and ineligible costs and shall be updated when NTIA issues new guidance.

Invoice Preparation Guidance: Walk subgrantees through the proper preparation of reimbursement invoices, including required line-item detail, proper cost category coding, matching of invoices to approved budget line items, and identification of any amounts that require cost allocation.

Supporting Documentation Assistance: Assist subgrantees in identifying, organizing, and uploading the supporting documentation required for each reimbursement request — including vendor invoices, receipts, contracts, proof of payment, certified payroll records (where required by Davis-Bacon), and BABA compliance certifications for infrastructure purchases.

Pre-Submission Review: Conduct a pre-submission review of each subgrantee's reimbursement package before formal submission to OSIT, identifying and helping correct deficiencies before they cause delays in approval.

Resubmission Support: When OSIT returns a reimbursement request with questions or required corrections, assist the subgrantee in promptly preparing a complete and responsive resubmission.

This support shall be implemented in concert with OSIT staff and other OSIT contractors who have roles, defined by the OSIT director that are complementary to selected vendor’s duties. This includes the OSIT Operations Director, the OSIT Financial Analyst, the OSIT Deputy Director and the OSIT Director.

Reimbursement Tracking and Workflow Management: The Contractor shall maintain and operate a reimbursement tracking system that provides end-to-end visibility into every reimbursement request from submission through final payment. The system shall:

Accept structured reimbursement request submissions from subgrantees with required documentation attached.

Route submissions through a defined multi-stage review workflow: Contractor initial review → OSIT Operations Director review → OSIT Financial Analyst review → OSIT Director approval → payment authorization.

Automatically flag submissions that have budget overruns, missing documentation, or cost category concerns for reviewer attention.

Track the status of each reimbursement request at every stage, with automated notifications to OSIT reviewers and subgrantees when action is required.

Generate a real-time reimbursement dashboard (described in Section 2.5) showing all active and completed requests.

Maintain cumulative expenditure records showing awarded amount, total drawn to date, and remaining available balance by subgrantee and cost category.

Produce reimbursement summary reports for OSIT monthly reporting and NTIA quarterly reporting.

Build America, Buy America (BABA) Compliance: BABA compliance is required for all infrastructure expenditures under BEAD. The Contractor shall:

Provide clear, plain-language guidance to subgrantees on which equipment and materials are subject to BABA requirements and what documentation is needed to demonstrate compliance.

Collect and verify BABA domestic content certifications with each infrastructure-related reimbursement request.

Track and report BABA compliance status by subgrantee.

Assist subgrantees in preparing BABA waiver requests to NTIA in cases where domestic products are not available or not reasonably available.

David-Bacon and Related Acts (DBRA) Compliance: Davis-Bacon prevailing wage requirements apply to certain construction labor categories under BEAD. The Contractor shall:

Advise subgrantees on which construction job categories are subject to Davis-Bacon requirements under BEAD.

Provide guidance on certified payroll (WH-347) record preparation and submission requirements.

Collect and verify certified payroll documentation with applicable reimbursement requests.

Track DBRA compliance and produce summary reports for federal submission requirements.

Construction Progress Tracking The Contractor shall, in coordination with the OSIT Director of Operations, design and maintain a construction progress tracking system that gives OSIT real-time visibility into the status of every BEAD project at the project, segment, and location level. The system shall track the following milestone stages for each subgrantee project:

Design Complete Environmental Review and Permits Obtained (must integrate with environmental/permitting dashboard).

Construction Start Network Segment Complete (by geographic segment) Testing Complete Service Available at Location Subscriber Connected Charting reimbursement requests against fixed amount subaward.

The Contractor shall assist each subgrantee in reporting milestone progress, uploading required evidence (photographs, completion certifications, test results, permits), and maintaining accurate location-level status records consistent with FCC Broadband Data Collection reporting requirements.

Charting Implementation Progress Through the Full Project Lifecycle: The Contractor shall develop and maintain a visual, easy-to-understand representation of each subgrantee's implementation progress charted across the full project lifecycle — from environmental assessment and permitting through construction phases to service activation. This progress charting shall:

Show each subgrantee's overall project timeline against approved milestones, with clear visual indicators of on-track, at-risk, and behind-schedule segments.

Break down progress by project phase: environmental assessment, permitting, construction, testing, and service activation.

Show the proportion of funded locations at each status stage (planned, environmental/permit pending, under construction, network-ready, service available, connected).

Flag deviations from approved timelines exceeding configurable thresholds, with automatic notification to OSIT.

Feed directly into the OSIT Director executive dashboard (Section 2.5) and NTIA progress reports.

Coordinate with OSIT GIS and Data Analyst to integrate data from the tracking system into OSIT’s existing mapping efforts.

Field Checks and Construction Quality Oversight: The Contractor shall conduct independent (supplementing OSIT Operations Staff) field inspections of subgrantee construction work to verify that construction quality meets OSIT and NTIA-defined BEAD standards. Field oversight responsibilities include:

Developing a field inspection schedule in coordination with OSIT, with inspection frequency calibrated to the size and risk profile of each subgrantee project.

Conducting site visits at key construction milestones (construction start, segment completion, service activation) for each subgrantee.

Inspecting deployed infrastructure against OSIT and NTIA BEAD technical standards, including but not limited to speed and latency standards, installation quality, and materials documentation.

Preparing written field inspection reports documenting findings, photographs, and any identified quality or compliance deficiencies.

Coordinating with OSIT and the subgrantee on corrective action plans for any identified deficiencies and tracking resolution.

Uploading all field inspection reports to the program management system and flagging any unresolved issues on the OSIT Director dashboard.

Unserviceable Location Management: In coordination with OSIT's Director of Operations, the Contractor shall assist subgrantees and OSIT in managing situations where funded locations are determined to be unserviceable upon field survey. This includes tracking affected locations, supporting the documentation and approval process for removing locations from subgrantee commitment lists, and updating program records accordingly.

General Compliance Assistance: The Contractor shall provide ongoing compliance guidance and monitoring support across all applicable BEAD program requirements, including:

Affordability requirement compliance — ensuring each subgrantee maintains a qualifying low-cost service offering.

Civil rights compliance — Title VI, ADA, and Section 504 certifications, and language access plan requirements.

Subcontractor and supplier documentation — licensing verification, insurance certificates, and bonding documentation.

SAM.gov active registration and debarment status monitoring for subgrantees and their key subcontractors.

Environmental and Historic Preservation Compliance Coordination While environmental permitting and historic preservation compliance is addressed in a separate RFP, the Contractor under this RFP shall serve as the program management liaison ensuring that environmental and permitting milestones are integrated into the overall construction timeline and reimbursement workflow. Specific responsibilities include:

Maintaining construction start holds in the reimbursement system until all required environmental clearances and permits have been confirmed and documented.

Integrating environmental and permitting milestone status into the overall construction progress tracking and the OSIT Director dashboard.

Coordinating with the environmental/permitting consultant (if a separate vendor is selected) to ensure that dashboard data is integrated and that the OSIT Director has a unified, real-time view of all compliance and construction milestones in a single dashboard interface.

Flagging any environmental or permitting delays that are affecting or are likely to affect construction or reimbursement timelines.

OSIT requires an exceptionally high level of information flow to the OSIT Director, the OSIT Deputy Director and the OSIT Director of Operations. The Contractor must view keeping the Director comprehensively and continuously informed as a core deliverable of this contract engagement not an administrative add-on.

NTIA and OSIT Required Reporting: The Contractor shall prepare or directly support the preparation of all required NTIA and OSIT BEAD reports. For each reporting requirement, the Contractor shall take primary responsibility for compiling data from the program management system, drafting the report, and submitting it to OSIT for review and approval before filing. Required reports include:

NTIA Quarterly Progress Reports: Deployment progress, expenditure summaries, milestone status, and location connectivity data.

NTIA Annual Performance Reports: Coverage expansion, locations served, speed tier distribution, and program outcome metrics.

Treasury SF-425 Federal Financial Reports: Quarterly financial status reports to Treasury.

2 CFR Part 200 Single Audit Support: Preparation of Schedule of Expenditures of Federal Awards (SEFA) data and audit support documentation.

BABA Compliance Attestation Reports for NTIA.

DBRA Compliance Summary Reports for applicable DOL submissions.

Nevada Legislature Broadband Progress Briefing Reports as directed by the OSIT Director.

Governor's Office Monthly and Quarterly Briefing Reports.

Any other NTIA, OSIT, or state-required daily, weekly, monthly, quarterly, or annual BEAD reporting requirements and construction progress reports as directed by the OSIT Director.

OSIT Director Executive Dashboard The Contractor shall design, build, and maintain a real-time executive dashboard for the OSIT Director that provides a complete, up-to-the-moment view of the entire BEAD program. This dashboard is a priority deliverable and shall be operational within 60 days of contract execution. The dashboard shall:

Be accessible from any device via web browser, without requiring specialized software, and shall be available 24 hours a day, 7 days a week.

Present information at a level of clarity and visual organization appropriate for an executive audience — easy to read, visually clear, and action-oriented. Avoid unnecessary technical complexity.\ Be updated in real time or near-real time as new information is entered into the program management system.

Allow for exporting of information in standard formats (Excel, Word, CSV).

The dashboard shall include, at minimum, the following views and data elements:

Integration with the Environmental/Permitting Dashboard OSIT may engage a separate vendor for environmental permitting, rights-of-way, and historic preservation compliance support, with that vendor maintaining its own permitting progress dashboard. The Contractor under this RFP shall ensure that the OSIT Director has a single, unified view of all BEAD program progress — construction, compliance, and permitting — without needing to navigate multiple separate dashboards.

If a separate environmental/permitting vendor is selected, the Contractor shall:

Work cooperatively with the environmental/permitting vendor to define and implement a data integration or display integration approach that incorporates permitting milestone data into the OSIT Director executive dashboard.

The integration may be accomplished through API data exchange, single sign-on portal framing, a shared data layer, or a comparable technical approach — the Contractor shall propose the integration approach in its technical proposal, with the goal of achieving a seamless experience for the OSIT Director.

Ensure that the OSIT Director can see permitting milestone status (NEPA status, federal ROW status, tribal ROW status, SHPO/THPO status) for each subgrantee project directly within the executive dashboard, in a format consistent with the construction and reimbursement data.

Coordinate with the environmental/permitting vendor on a regular basis to ensure data is current and that integration is maintained as systems evolve.

Weekly Briefings with the OSIT Director: The Contractor shall conduct a structured weekly briefing with the OSIT Director. These briefings are a priority engagement activity and shall not be treated as optional check-ins. Requirements include:

The briefing shall be conducted by the Contractor's Project Director and relevant subject matter leads, via video conference or in person at OSIT's direction.

The Contractor shall deliver a written weekly briefing document to the OSIT Director no later than 24 hours before each meeting. The briefing document shall be no longer than two pages (plus any supporting attachments) and shall be written for an executive audience — clear, concise, and action-oriented.

The weekly briefing shall address: overall program health; status of all active reimbursement requests; construction progress highlights and any emerging delays; open compliance issues; field inspection findings; items requiring Director decision or awareness; and a 30/60/90-day forward outlook on key milestones.

The Contractor shall maintain a standing agenda for the weekly briefing and update it between meetings to reflect emerging issues.

Regular OSIT Operations Staff Coordination In addition to the OSIT Director briefing, the Contractor shall conduct regular coordination meetings with OSIT's operations team, and financial staff. These meetings shall address day-to-day program management, subgrantee issues, and upcoming compliance and reporting deadlines. Frequency and format shall be established at contract kickoff in coordination with OSIT.

Grants Management System Requirements The Contractor shall provide and operate an electronic grants management system to support the program management and reimbursement tracking functions described in Section 2. Nevada has 18 BEAD subgrantees. This is not a large-scale enterprise technology implementation, the system should be practical, easy to use, and appropriate in scale and cost for the program.

Bidders may propose a purpose-built grants management platform, a configurable commercial platform adapted for BEAD, or a well-structured approach using established tools. The priority is that the system functions reliably, is genuinely easy for subgrantees to use, and provides the OSIT Director with the real-time executive dashboard described in Section 3.14.

Core System Functions: The grants management system shall support the following core functions at minimum:

Basic Technical Requirements: The system shall meet the following practical technical requirements:

Cloud-based and accessible via standard web browser on desktop, tablet, and mobile devices without requiring software installation.

Hosted in a U.S.-based environment with appropriate security controls for federal grant data.

Multi-factor authentication (MFA) required for all users.

Role-based access controls with defined roles for: Subgrantee Staff, Subgrantee Administrator, OSIT Operations Staff, OSIT Financial Reviewer, OSIT Director, NTIA Federal Monitor (read-only), and State Auditor (read-only).

Minimum 99.9% uptime availability with scheduled maintenance occurring off-hours.

All data is property of the State of Nevada. Complete data export in standard, non-proprietary formats (CSV, Excel, PDF) within 30 days of contract expiration or termination.

Compliance with Nevada Information Security Policy (NRS 242.3468) and applicable Nevada EITS standards.

Electronic signature capability for subgrant agreements and amendments (DocuSign or equivalent).

System Scale and Usability The system must be calibrated in scale and cost to Nevada's actual BEAD program — 18 subgrantees, approximately 240–360 reimbursement requests per year. Overly complex or enterprise-scale systems designed for states with hundreds of subgrantees are not appropriate. The system should be easy for subgrantees with limited administrative capacity to use, well-documented, and supported by the Contractor's training and direct assistance program.

OSIT particularly values usability for smaller and less technically sophisticated subgrantees such as rural electric cooperatives, small municipalities, and tribal entities. Proposers should describe how their proposed system accommodates organizations with limited grants management experience.

Integration The system shall support integration with the following external systems and data sources:

SAM.gov / Beta.SAM.gov: Subgrantee UEI validation and debarment screening.

Nevada State Financial System (NEBS/Advantage): Payment authorization coordination and budget reconciliation.

E-Signature Platform (DocuSign or equivalent): Subgrant agreement and amendment execution.

Environmental/Permitting Dashboard: Integration with the permitting progress dashboard (if maintained by a separate vendor) to provide the OSIT Director with a unified program view (see Section 2.5.3).

NTIA Reporting Portal: Outbound export or direct submission of quarterly and annual federal reports.

FCC Broadband Data Collection: Location fabric data import for eligible location tracking and coverage validation.

Deliverables

MINIMUM QUALIFICATIONS

Proposals that do not clearly demonstrate all of the following minimum qualifications will be deemed non-responsive and will not be evaluated. Proposers bear the burden of demonstrating these qualifications through the content of their proposals.

Firm-Level Minimum Qualifications Federal grant management experience: A minimum of four (4) completed engagements managing grants administration for state or federal pass-through grant programs totaling $50 million or more, with demonstrated responsibility for subgrantee support, reimbursement review, and federal compliance monitoring.

BEAD or comparable broadband program experience: Prior experience supporting at least two (2) states or territories in BEAD, ReConnect, ARPA Capital Projects Fund, RDOF, or comparable federally-funded broadband deployment program administration is strongly preferred. Experience with NTIA programs is a significant advantage.

Conflict of interest: No financial relationship with any Nevada BEAD subgrantee, broadband equipment vendor, or broadband service provider. The firm and its subcontractors must not operate as BEAD subgrantees, equipment/supply providers, or subcontractors to BEAD subgrantees in Nevada or any other state receiving BEAD funds.

Fraud, waste, and abuse expertise: Demonstrated experience implementing fraud detection, eligibility verification, and improper payment prevention measures for federal grant programs.

U.S.-based operations: The Contractor and all proposed subcontractors must be U.S.-based entities. All grant data must be stored and processed in U.S.-based facilities.

State government references: A minimum of three (3) verifiable references from state government clients for comparable grants management engagements.

Key Personnel Minimum Qualifications The following key personnel must be identified by name in the proposal and must satisfy the stated minimum qualifications. Substitution of key personnel during the contract term requires prior written approval from OSIT.

Project Director Ten (10) or more years of experience managing federal grant program administration engagements for state agencies.

Demonstrated experience serving as primary liaison to a state program director on a federal pass-through grant program.

Strong communication skills and ability to convey complex federal requirements in plain language.

Direct BEAD, ReConnect, or comparable broadband program experience is strongly preferred.

Grants Management Lead Seven (7) or more years of experience managing reimbursement review and compliance monitoring for 2 CFR Part 200 federal pass-through grants.

Demonstrated experience with BABA compliance documentation and Davis-Bacon prevailing wage compliance for federal infrastructure programs.

Direct NTIA BEAD program experience is a significant advantage.

Subgrantee Support Lead Five (5) or more years of experience providing direct technical assistance and training to federal grant subrecipients.

Demonstrated experience delivering training and support to organizations with diverse levels of grants management capacity, including small rural organizations and tribal entities.

Strong communication and adult learning skills.

Construction Monitoring and Field Oversight Lead Five (5) or more years of experience monitoring broadband, utility, or comparable infrastructure construction projects on behalf of a funding agency or oversight entity.

Familiarity with broadband infrastructure technical standards, including fiber-to-the-premises deployment.

Experience conducting field inspections and preparing inspection reports.

Data Systems and Dashboard Lead Demonstrated experience designing and operating grant management systems and executive dashboards for government clients.

Experience with dashboard design for executive audiences, with demonstrated ability to present complex program data in clear, accessible visual formats.

Demonstrated experience with system integrations and API-based data exchange.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule

Attachments for response. To be completed and returned.

Vendor information response Cost schedule Certification regarding lobbying Reference Questionnaire

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Responses shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, responses remain confidential.

The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

Financial stability shall be scored on a pass or fail basis.

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost factor. The cost factor score is based on the following equation, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers. Vendors are encouraged to submit their best offer at time of initial response.

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential may not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State is not responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and are relied on by the State in evaluation of the response. Any vendor misrepresentations can be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent…