01GO-S3715 - Cost Schedule.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- BEAD Grant Management Services
- Solicitation number
- 01GO-S3715
- Issued by
- Churchill County, Nevada
About this file
This is a cost schedule for a grants management and program oversight contract (01GO-S3715) between the State of Nevada and a contractor to support BEAD (Broadband Equity, Access, and Deployment) program implementation. The contractor will design and launch a cloud-based grants management system with a subgrantee portal, reimbursement workflow, and compliance tracking; develop an executive dashboard for real-time programmatic oversight; create a subgrantee handbook and conduct structured onboarding for all 18 subgrantees within 45-60 days; establish an initial webinar and on-demand training library within 30 days of onboarding; and integrate an environmental/permitting dashboard within 60 days of the environmental vendor's award. The contractor will also deliver monthly webinars, bi-weekly office hours, and provide two individual check-ins per subgrantee monthly; manage reimbursement requests (estimated 240-360 annually) with a five-business-day review requirement; conduct construction monitoring and field inspections across 26,236 locations; perform compliance monitoring including civil rights and debarment screening; prepare all required federal and state BEAD reports including Semi-Annual Reports, SF-425 Federal Financial Reports, and SEFA documentation; support annual performance measures validation; maintain ongoing system operations with 99.9% uptime; deliver weekly director briefings and monthly progress reports; and provide audit preparation and single audit support. The contract term is four years with a monthly billing structure for ongoing services.
All pricing fields in the cost schedule are currently blank (listed as "$-0"), indicating that vendors must complete the shaded areas with their proposed pricing for each line item. Payment triggers are specific to deliverable acceptance by OSIT (Office of Science, Innovation and Technology) leadership, with one-time payments due upon deliverable completion for initial setup items (Lines 1-6) and monthly billing for ongoing services (Lines 7-15). Travel costs for field inspections, agency meetings, and stakeholder engagement are reimbursable annually at then-current GSA per diem and mileage rates, requiring actual receipts. The vendor is responsible for ensuring all calculations are correct, and the contract includes a four-year cap on time-and-effort billing for ongoing services. No set-asides, incumbent information, or specific funding sources are identified in this cost schedule document.
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Other files
| File | Type | Posted |
|---|---|---|
| Terms-and-conditions-for-services~2.pdf | ||
| Updated Timeline.docx | DOCX document | |
| Quote Instructions.pdf | ||
| 01GO-S3714 - Insurance Schedule.docx | DOCX document | |
| Certification-regarding-lobbying~2.pdf | ||
| 01GO-S3715 - Vendor-Information-Response.pdf | ||
| 01GO-S3715 - Updated Timeline - Final Version.docx | DOCX document | |
| 01GO-S3715 - reference-questionnaire~1.docx | DOCX document | |
| 01GO-S3715 - Questions and Answers.docx | DOCX document | |
| 01GO-S3715-request-for-proposals~5.docx | DOCX document | |
| 01GO-S3715 - Questions and Answers - Updated~1.docx | DOCX document | |
| Standard-form-contract~2.docx | DOCX document |
Show all 12
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Text version
Cost schedule
| 01GO S3715 - COST SCHEDULE | |||||
| Vendor | |||||
| Please complete shaded areas with proposed pricing. Vendor is responsible for ensuring calculations are correct. | |||||
| Line | Description and term | Type | Price | Est. Usage | Extended |
| 1 | GRANTS MANAGEMENT SYSTEM |
Design, configure, and launch cloud-based system: subgrantee portal, reimbursement workflow, milestone tracking, document management, compliance tracking, audit trail, role-based access.
| Payment trigger: OSIT written acceptance that system is fully operational (D-3, within 60 days). | One time payment upon deliverable | $ - 0 | |
| 2 | OSIT DIRECTOR EXECUTIVE DASHBOARD |
Design and launch real-time programmatic oversight dashboard: reimbursement pipeline, construction progress, compliance status, field inspection log, risk register, reporting calendar.
| Payment trigger: OSIT Director written acceptance that all modules are live and accurate (D-4, within 60 days). | One time payment upon deliverable | $ - 0 | |
| 3 | SUBGRANTEE HANDBOOK |
Plain-language guide covering all BEAD grants management requirements, reimbursement procedures, BABA/Davis-Bacon obligations, timelines, and Contractor support resources for subgrantees.
| Payment trigger: OSIT approval; distributed to all 18 subgrantees (D-1, within 45 days). | One time payment upon deliverable | $ - 0 | |
| 4 | SUBGRANTEE ONBOARDING: ALL 18 SUBGRANTEES |
Structured onboarding: orientation sessions, system registration, organizational documentation collection, SAM.gov/UEI verification, subgrant agreement execution confirmation for all 18.
| Payment trigger: OSIT confirmation that 100% of subgrantees are registered and oriented (D-2, within 60 days). | One time payment upon deliverable | $ - 0 | |
| 5 | INITIAL WEBINAR & ON-DEMAND TRAINING LIBRARY |
First monthly webinar delivered and recorded; on-demand library covering reimbursement, BABA, Davis-Bacon, and reporting established and accessible to all 18 subgrantees.
| Payment trigger: Library live; first webinar completed and archived (D-5, within 30 days of onboarding). | One time payment upon deliverable | $ - 0 | |
| 6 | ENVIRONMENTAL/PERMITTING DASHBOARD INTEGRATION |
Technical integration with separate environmental/permitting vendor dashboard; unified NEPA, ROW, and permitting milestone view operational within executive dashboard (Section 2.5.3).
| Payment trigger: OSIT Director confirms unified view operational (D-11, within 60 days of env. vendor award). | One time payment upon deliverable | $ - 0 | |
| 7 | SUBGRANTEE TRAINING & TECHNICAL ASSISTANCE |
Monthly webinars (recorded); structured milestone training; bi-weekly office hours; ≥2 individual check-ins/month/subgrantee; 1-business-day response SLA; on-demand library maintenance.
| Payment trigger: Monthly — webinar recorded, check-in logs submitted, office hours held. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 8 | REIMBURSEMENT MANAGEMENT |
Pre-submission review and preparation assistance; multi-stage workflow management (Contractor → Ops Director → Financial Analyst → Director); BABA compliance documentation and waiver support; Davis-Bacon WH-347 collection and tracking. Est. 240–360 requests/year.
| Payment trigger: Monthly — all submissions reviewed within 5 business days; workflow summary to OSIT. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 9 | CONSTRUCTION MONITORING & FIELD INSPECTIONS |
Location-level milestone tracking for all 26,236 locations (Design → Permits → Construction → Connected); visual lifecycle progress charting; independent field inspections with written reports; unserviceable location documentation and removal process.
| Payment trigger: Monthly tracking report; field reports within 5 business days of each site visit. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 10 | COMPLIANCE MONITORING |
Affordability/low-cost service offering verification; civil rights (Title VI, ADA, Section 504) and language access; SAM.gov and debarment screening; construction start holds management; LOC/performance bond status tracking; cybersecurity/SCRM attestation tracking.
| Payment trigger: Monthly — compliance dashboard current; all holds verified; no unresolved flags. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 11 | NTIA & STATE REPORTING |
All required federal/state BEAD reports: Semi-Annual Reports (SARs) with performance measures data (due Jan 30); SF-425 Federal Financial Reports; SEFA for Single Audit; BABA attestation reports; DBRA summary reports; Governor's Office and Legislature briefing reports.
| Payment trigger: Per report — draft to OSIT 10 days before due date; filed on time. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 12 | PERFORMANCE MEASURES SUPPORT |
Annual collection and validation of subgrantee speed/latency/availability test results per BEAD Performance Measures Policy Notice; methodology documentation review; sample set verification; remediation tracking; performance data compiled for SAR inclusion.
| Payment trigger: Annual — validated dataset delivered to OSIT by Dec 15 each year. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 13 | GRANTS MANAGEMENT SYSTEM ONGOING OPERATIONS |
Ongoing maintenance of grants management system; user administration; data integrity monitoring; integration maintenance; 99.9% uptime compliance; security patching and updates per Nevada EITS.
| Payment trigger: Monthly — uptime report ≥99.9%; no unresolved critical system issues. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 14 | WEEKLY DIRECTOR BRIEFINGS & MONTHLY PROGRESS REPORTS |
Written 2-page briefing 24 hours before each weekly meeting (52/year); monthly comprehensive program status reports by the 10th of each month; 30/60/90-day forward outlook maintained.
| Payment trigger: Monthly — on-time delivery rate ≥95%; reports accepted by OSIT. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 15 | AUDIT PREPARATION & SINGLE AUDIT SUPPORT |
2 CFR Part 200 Subpart F single audit support; SEFA preparation; audit documentation management; response to auditor inquiries within 5 business days; FAPIIS integrity monitoring.
| Payment trigger: Per audit cycle — documentation complete 30 days before audit; responses timely. | Billed monthly, Time & effort, (4 year cap) | $ - 0 | |
| 16 | ESTIMATED ANNUAL TRAVEL COSTS |
Field inspections, agency coordination meetings, subgrantee on-site support, and stakeholder meetings. Reimbursed at GSA per diem and mileage rates. Actual receipts required.
| Payment trigger: Monthly reimbursement with receipts at then-current GSA rates. See GSA.gov. | Per year (4 year cap) | |||
| Estimated project value | $ - 0 | $ - 0 | ||
| Travel is allowed as a billable costs of this contract, at then current GSA rates. | ||||
| gsa.gov |
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File details come from the government source that posted it. Updated .