017700 Contract Closeout_Single Prime.pdf

PARKING GARAGE PROJECT NUMBER 693-222

DEPARTMENT OF VETERANS AFFAIRS

WILKES-BARRE, PENNSYLVANIA

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SECTION 017700 - CONTRACT CLOSEOUT

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for Contract closeout including, but not limited to, the following:

1. Inspection procedures

B. Closeout requirements for specific construction activities are included in the appropriate Sections in Divisions 2 through 33.

C. Related Sections: The following Sections contain requirements that relate to this Section.

1. Division 1 Section “Applications for Payment for information regarding the application which first follows Substantial Completion and for information regarding the Final Application for Payment

2. Division 1 Section “Final Cleaning” for additional information regarding project closeout, cleaning and punch list requirements.

D. In the event that Additional Services by the Architect are made necessary by the actions of the Contractor, such as failure to meet Substantial Completion or Final Acceptance of the Work within the time frames required by the Contract Documents, the Contractor’s responsibility for costs of the Architect as defined throughout this Section shall be calculated to the hourly rates noted in the Architect’s Agreement with the Owner. Costs shall be deducted from the Contractor’s final payment without Change Order.

1.3 CONTRACTOR’S PUNCH LIST AND TIME FOR COMPLETION

A. General: The Contractor’s Punch List is a comprehensive list of observed items requiring completion or correction, prepared by the Contractor for their Work.

B. Using the Punch List Form attached to the end of this Section, or in an electronic format acceptable to the Architect, (i.e. Bluebeam, PlanGrid, etc.), list the location, the date, a description of the item and the Contractor responsible for the item. Upon request by the Contractor, this Punch List Form can be provided in MS Excel format.

C. Except for items whose completion is delayed under circumstances as determined acceptable solely by the Architect, it is a requirement of the Project that ALL Punch List

017700 - 2 items, from both the Contractor’s and the Architect’s Punch Lists, be completed or corrected by the Contractor within 30 days of the date established by the Architect for Substantial Completion.

1. Except as noted above, if the Project is not finally accepted by the Architect within 30 days of the date established for Substantial Completion, or if additional and repeated site visits or meetings are required to assure Final Acceptance, all costs incurred by the Architect, both direct and indirect, shall be chargeable to the Contractor. Refer to Paragraph 1.2.D above.

1.4 SUBSTANTIAL COMPLETION

A. Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete and clean in accordance with the requirements of the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.

B. Preliminary Procedures: Before requesting inspection for a Certificate of Substantial Completion, complete all of the following tasks. List ALL exceptions in the request.

1. In the Application for Payment that first follows the date Substantial Completion is claimed, show 100% completion for the portions of the Work claimed as substantially complete.

a. Include supporting documentation for completion as indicated in the Contract Documents and a statement showing an accounting of changes to the Contract Sum.

b. If 100% completion cannot be shown, include a Punch List of incomplete items, the value of the incomplete construction and reasons the Work is not complete.

2. Advise the Owner of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, maintenance agreements, final certifications, and similar documents.

4. Obtain and submit releases enabling the Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

5. Submit record drawings, maintenance manuals, damage or settlement surveys, property surveys and similar final record information.

6. Deliver tools, spare parts, extra stock, and similar items.

7. Make final changeover of permanent locks and transmit keys to the Owner. Advise the Owner's personnel of changeover in security provisions.

8. Complete startup testing of systems and instruction of the Owner's operation and maintenance personnel. Discontinue and remove temporary facilities from the site, along with mockups, construction tools, and similar elements.

9. Complete final cleanup requirements, including touchup painting.

10. Touch up and otherwise repair and restore marred, exposed finishes.

C. Contractor Punch List Requirements: When the Contractor considers that the Work, or a portion thereof which the Owner agrees to accept separately, is substantially complete, and before the Architect will inspect the Work or issue a Certificate of Substantial

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Completion, the Contractor shall submit a Punch List for review of observed items requiring completion or correction prior to final payment. Failure to include an item does not alter the responsibility of the Contractor to complete all Work in accordance with the requirements of the Contract Documents.

1. If the Project is not defined as phased construction in the Contract Documents and the Contractor requests that a portion of the Project be inspected by the Architect to be deemed substantially complete, the Architect’s costs, both direct and indirect, related to said inspection by the Architect shall be the responsibility of the Contractor. Refer to Paragraph 1.2.D above.

D. Inspection Procedures: Upon request by the Contractor for inspection and receipt of the Contractor’s Punch List, the Architect will either proceed with the inspection to determine whether the Work or designated portion thereof is substantially complete or advise the Contractor of unfulfilled requirements. If the Architect’s inspection discloses any item, whether or not included on the Contractor’s Punch List, which is not sufficiently complete in accordance with the requirements of the Contract Documents to allow the Owner to occupy or utilize the Work or designated portion thereof for its intended use, the Contractor shall, before issuance of the Certificate of Substantial Completion by the Architect, complete or correct such item upon notification by the Architect.

1. The Architect will prepare the Certificate of Substantial Completion following successful inspection, or advise the Contractor of construction that must be completed or corrected before the certificate will be issued.

2. If reinspection is necessary to assure Substantial Completion, all costs incurred by the Architect, both direct and indirect, shall be chargeable to the Contractor. Refer to Paragraph 1.2.D above. Following successful reinspection, the Architect will prepare a Certificate of Substantial Completion. If the Work is still not substantially complete, the Architect will advise the Contractor of its obligations that have not been fulfilled and which are still required for Substantial Completion.

a. If necessary, the reinspection will be repeated. If this additional reinspection is required, all costs incurred by the Architect, both direct and indirect, shall be chargeable to the Contractor. Refer to Paragraph 1.2.D above.

b. Results of the completed inspection will form the basis of requirements for Final Acceptance.

1.5 FINAL ACCEPTANCE

A. Preliminary Procedures: Before requesting final inspection and final payment, complete all of the following tasks. List ALL exceptions in the request.

1. Submit the final payment request with releases and supporting documentation not previously submitted and accepted. Include insurance certificates for products and completed operations where required.

2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.

3. Submit a copy of the Contractor’s Punch List of items to be completed or corrected, prepared at the time of Substantial Completion, endorsed, and dated by the

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Contractor. This copy of the Contractor’s Punch List shall state that each item has been completed or otherwise resolved for acceptance.

4. Submit consent of surety to final payment.

5. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

B. Final Inspection Procedures: Upon receipt of the endorsed copy of the Contractor’s Punch List and a request for final inspection, the Architect will either proceed with the inspection or advise the Contractor of unfulfilled requirements.

1. The Architect will either endorse and date the completed Contractor’s Punch List following final inspection, or advise the Contractor of construction that must be completed or corrected before Final Acceptance.

2. If reinspection is necessary to assure Final Acceptance, all costs incurred by the Architect, both direct and indirect, shall be chargeable to the Contractor. Refer to Paragraph 1.2.D above. If the Work is still not finally complete, the Architect will advise the Contractor of its obligations that have not been fulfilled and which are still required for Final Acceptance.

a. If necessary, the reinspection will be repeated. If this additional reinspection is required, all costs incurred by the Architect, both direct and indirect, shall be chargeable to the Contractor. Refer to Paragraph 1.2.D above.

PART 2 - PRODUCTS (Not Applicable)

PART 3 – EXECUTION

3.1 CLOSEOUT PROCEDURES

A. Operation and Maintenance Instructions: Arrange for the Installer of each piece of equipment that requires regular maintenance to meet with the Owner's personnel to provide instruction in the proper operation and maintenance of the installed equipment.

Provide instruction by manufacturer's representatives if installers are not experienced in the operation and maintenance procedures. Include a detailed review of the following items:

1. Maintenance manuals

2. Record documents

3. Spare parts and materials

4. Tools

5. Lubricants

6. Fuels

7. Identification systems

8. Control sequences

9. Hazards

10. Cleaning

11. Warranties and bonds

12. Maintenance agreements and similar continuing commitments

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B. As part of the instruction for operating equipment, demonstrate the following procedures:

1. Startup

2. Shutdown

3. Emergency operations

4. Noise and vibration adjustments

5. Safety procedures

6. Economy and efficiency adjustments

7. Effective energy utilization

3.2 CONTRACT REQUIREMENT AND CLOSEOUT CHECK LIST

A. Information: The attached Contract and Closeout Check List is a summary of the items required for Substantial Completion.

END OF SECTION 017700