017200 Project Record Documents_Single Prime.pdf

PARKING GARAGE PROJECT NUMBER 693-222

DEPARTMENT OF VETERANS AFFAIRS

WILKES-BARRE, PENNSYLVANIA

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SECTION 017200 - PROJECT RECORD DOCUMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for Project Record Documents.

B. Project Record Documents required include the following:

1. Copies of Record Drawings

2. Record Samples

C. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section "Submittals" specifies general requirements for preparing and submitting Project Record Documents

2. Division 1 Section “Operation and Maintenance Data” specifies requirements regarding submittal of operation and maintenance manuals.

3. Division 1 Section "Contract Closeout" specifies general closeout requirements.

4. Divisions 2 through 33 Sections for specific Project Record Document requirements.

D. Maintenance of Documents and Samples: Store record documents and Samples in the field office apart from the Contract Documents used for construction. Do not use Project Record Documents for construction purposes. Maintain record documents in good order and in a clean, dry, legible condition. Make documents and samples available at all times for the Architect's inspections.

1.3 RECORD DRAWINGS

A. Markup Procedures: During construction, maintain a set of black-line white prints of Contract Drawings and Shop Drawings for Project Record Document purposes. Do not use record documents for construction purposes. Protect record documents from deterioration and loss in a secure, fire-resistant location. Provide access to record documents for the Architect's reference during normal working hours.

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1. Mark these Drawings to show the actual installation where the installation varies from the installation shown originally. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.

Items required to be marked include, but are not limited to, the following:

a. Dimensional changes to the Drawings

b. Revisions to details shown on the Drawings

c. Depths of foundations below the first floor

d. Locations and depths of underground utilities

e. Revisions to routing of piping and conduits

f. Revisions to electrical circuitry

g. Actual equipment locations

h. Duct size and routing

i. Locations of concealed internal utilities

j. Changes made by Change Order or Construction Change Directive

k. Changes made following the Architect's written orders

l. Details not on the original Contract Drawings

2. Mark record prints of Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where Shop Drawings are marked, show cross-reference on Contract Drawings location.

3. Mark record sets with red erasable colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

4. Mark important additional information that was either shown schematically or omitted from original Drawings.

5. Note Construction Change Directive numbers, alternate numbers, change-order numbers, and similar identification.

B. Responsibility for Markup: The Contractor shall prepare the record drawings.

1. Accurately record information in an understandable drawing technique.

2. Record data as soon as possible after obtaining it. Record and check the markup prior to enclosing concealed installations.

3. At the time of Substantial Completion, submit record drawings to the Architect for the Owner's records. Organize the drawings into sets and bind and label the sets for the Owner's continued use.

C. Copies and Distribution: Print 3 black-line prints of each drawing, whether or not changes and additional information were recorded. Organize the copies into manageable sets. Bind each set with durable-paper cover sheets. Include appropriate identification, including titles, dates, and other information on the cover sheets.

1. Organize and bind the original marked-up set of prints that were maintained during the construction period in the same manner.

2. Organize print sets. Place these sets in durable tube-type drawing containers with end caps. Mark the end cap of each container with suitable identification.

3. Submit the marked-up record set and three (3) copy sets to the Architect for the Owner's records; the Architect will retain one (1) copy set.

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1.4 RECORD SAMPLE SUBMITTAL

A. Immediately prior to the date of Substantial Completion, meet with the Owner at the Project site to determine which of the samples maintained during the construction period shall be transmitted to the Owner for record purposes. Comply with the Architect's instructions for packaging, identification marking, and delivery to the Owner's sample storage space. Dispose of other Samples in a manner specified for disposing surplus and waste materials.

1.5 MISCELLANEOUS RECORD SUBMITTALS

A. Refer to Individual Specification Sections in Divisions 2 through 33 for additional record-keeping requirements and submittals in connection with various construction activities.

Immediately prior to Substantial Completion, complete miscellaneous records and place in good order, properly identified and bound or filed, ready for use and reference. Submit to the Architect for the Owner's records.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 RECORDING

A. Post changes and modifications to the Documents as they occur. Do not wait until the end of the Project.

END OF SECTION 017200