01420 QA.docx
DOCX document 132 KB Posted
- Attached to
- 01420 Custom Uniforms
- Solicitation number
- 01420
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a question and answer (Q&A) session for Solicitation 01420 for Custom Uniforms issued by the Washington State Patrol (WSP). The solicitation is to establish a new Master Contract for custom uniforms and related alteration services. The required items include classic six-pocket trousers, long and short sleeve shirts, ballistic vest carriers, and suspension systems in WSP blue. The contract quantities are estimated at 3,600 pieces per item, with a guaranteed minimum of 600 pieces per style. Bidders must provide pricing for all required items and alteration services. The bid submission deadline was extended to July 22, 2020.
The solicitation requests pricing for a minimum order of 200 pieces per style, with the option for volume discounts on larger orders. Bidders are required to provide alterations services in at least four locations - Seattle, Vancouver, Spokane, and Olympia. The state is unable to guarantee an annual purchase amount, but estimates the annual spend at approximately $600,000. Bidders are advised to submit any concerns about the Master Contract terms using the provided Exhibit D-2 form, which will be reviewed and addressed prior to award.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A-1 Bidder's Certificate.docx | DOCX document | |
| Exhibit B-1 Specifications.docx | DOCX document | |
| 01420SolAmd1.docx | DOCX document | |
| 01420SolAmd2.docx | DOCX document | |
| Exhibit A-2 Bidder's Profile.docx | DOCX document | |
| Exhibit C-2 PCB Certification.docx | DOCX document | |
| Exhibit D-2 Master Contract Issues.docx | DOCX document | |
| 01420 Solicitation.docx | DOCX document | |
| Exhibit B-2 Performance Requirements.docx | DOCX document | |
| Exhibit C-1 Bid Price.xlsx | XLSX spreadsheet | |
| Exhibit D-1 MasterContract.docx | DOCX document | |
| 01417b.docx | DOCX document |
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Desk Manual Title
Question & Answer for Solicitation 01420 Custom Uniforms (WSP)
This document is posted to capture the questions received during the question & answer period for 01420, Custom Uniforms.
| Question |
| Response |
| Did this change the solicitation? |
The last day to submit questions is 7/9 and the bid due date is 7/15. That may not give sufficient time to respond given what changes may occur after the question period closes. Would you move the bid due date to 7/22 to ensure time to get accurate information.
| The bid submission deadline was extended to July 22, 2020 to allow enough time after the questions are addressed. |
| Yes |
The bid assesses liquidated damages if products are over 90 days. The products requested are custom color and custom manufactured. Lead times may go over 90 days. Historically, custom programs have taken longer, especially with the initial order, because the manufacturers won’t order fabric until they are sure they have the contract. Between getting the custom color fabric and production time, that will exceed 90 days. Also in light of the current situation, i.e. Covid-19, situations out of anyone’s control could cause delays. Also, as a distributor, we cannot control manufacturer delays and being a custom product there is no substitute to mitigate the extended lead times. Many times, unforeseen circumstances occur that change the window for delivery on the manufacturer’s side that are not known when the contractor initially quotes the lead time. Also, there is no guaranteed usage so it is harder to order fabric and know how much to carry. Even if fabric is carried, if a large order comes in that exceeds the stock of the fabric, the lead times will go beyond the 90 days if additional fabric needs to be ordered. In light of this, can the liquidated damages be removed?
| Please submit your concerns as Exhibit D-2 – Master Contract Issues. This exhibit outlines the bidder’s issues, if any, and proposed resolution if they have any business concerns with the form of the Master Contract to be awarded. After evaluations, Enterprise Services will work with Top Bidder to finalize the Master Contract. Please refer to Competitive Solicitation Section 3.10. |
| No |
Under performance requirements, there is a requirement to manage fabric stock. Without annual usage, it is difficult, if not impossible to ensure custom fabric is always available. It can always be ordered, but not always be on the shelf. Can an annual amount be guaranteed so stock will be available to meet those needs?
| Per Section 2.4 of the Solicitation, the annual spend has been estimated at about $600,000. The uniform purchasing needs are not anticipated to change significantly, but we are unable to guarantee an annual quantity/amount. |
| No |
Could you please provide your current contract pricing for the items requested in this bid?
No
The solicitation is requesting pricing for 200 piece minimums. Would the State be interested in additional discounts if ordering in larger quantities (if and when needed), and if so how would this be proposed?
Yes, as long as there is an ability for the state to place an order of 200 pieces per style, the state would also be interested in available volume discounts for larger orders. Please use Section 2 of Exhibit C-1 – Bid Price to indicate applicable surcharges or discounts (as negative surcharge).
This is an example only:
Manf.
| Min. Order |
| 100 |
| Order Qty |
| Surcharge |
| 100 |
| 3% |
| 200 |
| 0% |
| 300 |
| · 10% |
No
The solicitation is requesting a minimum of four alterations locations. If the employee is responsible for procuring & paying their own alterations costs, why is this a requirement of the bidder since WSP troopers could go anywhere to have these services performed?
| Employees are not responsible for procuring and paying for their own alterations. The four areas – Seattle, Vancouver, Spokane, and Olympia - are for fit testing, measuring and alterations as needed. The full list of desired alterations to be priced is included in second tab of Exhibit C-1 – Bid Price. |
| No |
| How many troop locations are there? |
| There are 8 district offices. Marysville, Bellevue, Bremerton, Tacoma, Vancouver, Yakima, Wenatchee, and Spokane. Each district has numerous detachments scattered throughout the district. Bidders are expected to have an ability to provide measuring, fit testing and alternations in at least Seattle, Vancouver, Spokane and Olympia. If Bidders are able to respond to the other detachment offices for fit testing and alterations that would be a bonus. Bidders are not expected to be able to travel to every detachment office. |
| No |
Other than attachment of emblems, could you please explain what, if any, individual alterations are required to be included in the cost of the garments?
| The full list of desired alterations to be priced is included in second tab of Exhibit C-1 – Bid Price. Please indicate price for each alternation service. |
| No |
Please confirm that samples previously provided for solicitation No. 05719 can be used for any of our dealers submitting a response to your current solicitation and that they can be located at your facility.
| Yes, previously provided samples can be reused for this solicitation and are located at our facility. |
| No |
| Do you anticipate extending the bid due date? |
| The bid submission deadline was extended to July 22, 2020 to allow enough time after the questions are addressed. |
| Yes |
| What additional details are you willing to provide, if any, beyond what is stated in bid documents concerning how you will identify the winning bid? |
| No additional details will be provided. |
| No |
| Was this bid posted to the nationwide free bid notification website at www.mygovwatch.com? |
| No |
| No |
Other than your own website, where was this bid posted?
| This solicitation was only posted through the Washington Electronic Business Solutions system which is Washington State’s enterprise vendor registration and bid notification system. |
| No |
| I want to confirm that you still have the samples provided by from the last bid for the WSP Custom Class A Uniform? |
| Yes, samples are located at our facility. |
| No |
| Can you please advise of the physical address that samples should be sent to? This is not listed in the solicitation documents. |
| Bidders samples should be mailed and addressed to: |
Washington State Patrol Attention: Jeff Speer, RFP 01420 samples 8543 Armstrong Road SW Tumwater, WA 98512-7630
No
Since the answers have not yet posted, will you please confirm the bid deadline will be extended? If so, what will be the new due date?
| The bid submission deadline was extended to July 22, 2020 to allow enough time after the questions are addressed. |
| Yes |
Will the State be able to use the samples previously submitted for the new opportunity?
| Yes, previously provided samples can be reused for this solicitation and are located at our facility. |
| No |
We have not seen any answers to the Q&A for this solicitation. Is the due date of this Wednesday going to be extended?
| The bid submission deadline was extended to July 22, 2020 to allow enough time after the questions are addressed |
| Yes |
Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.
Marci Disken 360 407-9405 DESContractsTeamCypress@des.wa.gov
Solicitation No. 01420– Question & Answer #1 Page 1 of 5
(3-20-2019)
Rev 4/13/2016 Page 5 of 5 image1.emf
Contract Exhibit A Price.xlsx CustomItems
This portion of Exhibit B-1b consists of 2 Sections.
Bidders must bid on all items to be considered responsive.
Section 1 - Required Items: Description and Price
Instructions
Bidders must provide a price (per piece) in Column H.
Item No.2 Description Color Manf. Part Number Not to Exceed Contract Quantity Guaranteed Contract Quantity Min Order Price (ea)
1 Classic Six (6) Pocket Trouser WSP Blue Blauer 8561 - WSP 3600 600 $93.50
2 Women's Classic Six (6) Pocket Trouser WSP Blue Blauer 8561W - WSP 3600 600 $93.50
3 Long Sleeve SuperShirt WSP Blue w/ Contrast Blauer 8436 - WSP 3600 600 $86.00
4 Women's Long Sleeve SuperShirt WSP Blue w/ Contrast Blauer 8436W - WSP 3600 600 $86.00
5 Short Sleeve SuperShirt WSP Blue w/ Contrast Blauer 8446 - WSP 3600 600 $79.50
6 Women's Short Sleeve SuperShirt WSP Blue w/ Contrast Blauer 8446W - WSP 3600 600 $79.50
7 Short Sleeve BaseShirt WSP Blue w/ Contrast Blauer 8472-WSP 3600 0 $54.50
8 Women's Short Sleeve BaseShirt WSP Blue w/ Contrast Blauer 8472W-WSP 3600 0 $54.50
9 Long Sleeve BaseShirt WSP Blue w/ Contrast Blauer 8471-WSP 3600 0 $63.00
10 Women's Long Sleeve BaseShirt WSP Blue w/ Contrast Blauer 8471W-WSP 3600 0 $63.00
11 Armorskin Ballistic Vest Carrier WSP Blue Blauer 8470-WSP 3600 0 $73.50
12 Armorskin Suspension System Black Blauer 174-1 3600 0 $30.00
Manf. Blauer
Min. Order 600 per style
Order Qty Surcharge no orders under 600 per style
Alterations
Alterations
Item No. Description Price (ea)
A1 Hemming $ 12.00
A2 Re-Hemming $ 10.00
A3 Shorten Sleeves - Shirt $ 10.00
A5 Add tails to shirt $ 15.00
A6 Taper Sides Shirts $ 15.00
A7 Sew in Military Creases $ 15.00
A8 Waist adjustments $ 10.00
A9 Seat Adjustment $ 15.00
A10 Alter Rise $ 15.00
A12 Repair broken zipper - pants $ 20.00
A13 Pant Striping 1" or narrower $ 15.00
A14 Pant Striping > 1" wide $ 20.00
A17 Add Microphone Tab to shirt $ 3.00
A18 Add Badge Tab to shirt $ 3.00
A19 Add/Change Shoulder Strap/Epilates $ 12.00
A20 Add/Change Pocket Flaps $ 10.00
A21 Attach customer provided patches, nametags, etc. on shirts $ 3.00 image2.png
File details come from the government source that posted it. Updated .