01 - RFP McNary Bypass Structure Inspect & Repair.pdf

REQUEST FOR PROPOSAL

Issued: 12/3/2024

Qualified organizations are invited to submit an electronic copy of the proposal that meets the requirements described herein no later than January 14, 2025, by 2:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

MCN BYPASS STRUCTURE INSPECTION AND REPAIR

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Proposals (RFP) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request. The District reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this Request for Proposals. The District further reserves the right to accept the proposal that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for

Proposals soliciting McNary Bypass Structure Inspection and Repair.

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date

RFP / ITB Release 11/21/2024

Mandatory Pre-Bid Meeting 12/18/2024 @ 10:00 am PST

Respondents Questions Due 1/3/2025

Answers to Respondents Questions on or before 1/8/2025

Proposals Due 1/14/2025 @ 2:00 pm PST

Contract Executed 1/22/2025

Project Start 1/27/2025

Project Completion 2/27/2025

Project Description and Scope of Work

The Project is located at the McNary Dam in Umatilla, Oregon, with access to the facility provided from the Washington side of the dam.

The Scope of Work includes, but is not limited to:

Northern Wasco County PUD seeks inspection and repair services for a bypass structure consisting of five layers of energy reduction shelves. The structure measures approximately 20’ x 30’ and stands 90 feet tall, with open access at both the top and bottom, and walkways available at the top and bottom levels.

The energy reduction shelves are composed of horizontal beams bolted into place. During previous inspections, loose hardware, missing bolts, and one dislodged beam were observed. The dislodged beam has fallen to a lower level and will need to be raised and remounted. The inspection is expected to be performed from the top entry, with workers repelling down to the lowest level and walking out.

This Project is typically active for 11 months each year, with an annual outage occurring January 27-

February 27, 2025. This outage, which typically lasts 3–5 weeks, supports inspections of the Washington

Fish Ladder by the U.S. Army Corps of Engineers. During this window, water supplies can be secured, and the area can be pumped out to provide access for inspection and repairs. The 2025 outage is scheduled for 1/27/25-2/27/25 and must be completed during this outage.

Northern Wasco County PUD's main office is located in The Dalles, Oregon. While the Project itself does not have a physical address, the nearest searchable location is 82790 Devore Rd., Umatilla, OR 97882.

Access to the Washington side is in unincorporated Benton County.

RFP Exhibits

1. Exhibit A – Personal Service Agreement Template

2. Exhibit B – Unit Rates

3. Exhibit C – 2018 Inspection Report

4. Exhibit D – Bypass Structure Drawings

Proposal Contents Summary

In summary, each proposal must meet all of the following to be considered for acceptance by the

District:

• Provide a copy of the Contractor’s proposed cost for inspection, inspection report, and known repairs.

• Provide completed Exhibit B – Unit Rates.

• Provide confirmation that contractor will agree to the terms included in Exhibit A.

• Outline the Contractor’s relevant experience in the last two years.

• Provide a list of previous clients that may be used as references.

• Include the name, address, and telephone number of the primary person from the Contractor who will coordinate the construction services with the District.

• Provide name and email address of primary contact on this submission.

• See Evaluation Criteria below and include necessary items to determine scoring and evaluation of Contractor.

Evaluation Criteria

Experience and Qualifications

Demonstration of proposed project team members:

• Qualifications to perform work in applicable discipline(s).

• Knowledge of technical criteria and administrative requirements for projects of similar scope.

• Current and projected workload of each proposed project personnel and proportion of time available for this contract.

Contractor Experience

Demonstration of Contractor’s:

• Qualifications to perform work in applicable disciplines.

• Past performance in completing projects of similar size and scope.

• Demonstration of past experience in providing construction services to governmental agencies in the electric industry by both the Contractor and the project team.

Availability and Commitment of Resources

• Proposed Timeline or confirmation that project will be completed during planned outage

• Proposed Staff for project

• Resource Availability

Demonstration of the Contractor’s ability to commit the resources required to complete the project within the established time frames, including responsiveness to specific project technical requirements.

Evaluation Process

District staff will evaluate all the proposals based on the criteria listed above and on cost competitiveness. The District’s staff may also request clarifications or additional information, if needed.

A selection may be based on the cost alone or any combination of the Evaluation Criteria, references and interviews. The District’s Contract Review Board will review staff’s selection and make the determination whether to authorize staff to execute the contract with the selected bidder.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will host a mandatory pre-bid meeting 12/18/2024 at 10:00 am PST. Email greg-hendricks@nwascopud.org no later than 12/16/2024 with the names of the employees that will attend and to obtain parking and meeting location.

In addition to addressing all evaluation criteria, submissions must show verification of insurance at the following minimum requirements:

a. Workers’ Compensation and Employers’ Liability. Unless classified as exempt under applicable laws, all employers, including Contractor, shall provide workers’ compensation insurance as required by applicable workers’ compensation laws for persons performing work under this Agreement, including Employers’ Liability Insurance with limits not less than

$500,000 each accident. Contractor shall require and ensure that each of its authorized subcontractors complies with these requirements.

b. Professional Liability. Contractor shall provide Professional Liability insurance including the following:

A combined single limit of no less than $1,000,000 per occurrence covering:

• Technology Errors and Omissions related to the professional services and products provided under this Agreement;

• Network Security/Privacy Breach of District data;

• Coverage for regulatory fines and fees imposed against the District due to failures in

Services provided under this Agreement, including defense cost.

This coverage must include errors, omissions, negligent acts, denial of service, media liability

(including software copyright), dishonesty, fraudulent or criminal acts by a person or persons whether identified or not, intellectual property infringement, computer system attacks, unauthorized access and use of computer system, regulatory actions, and contractual liability. Coverage must extend to business associates and independent contractors providing professional services on behalf of or at the direction of Contractor. A primary policy or combination of a primary policy and excess policy is acceptable in order to meet the limits requirement.

c. Commercial General Liability. Contractor shall provide Commercial General Liability

Insurance covering bodily injury, death and property damage in a form and with coverage that are satisfactory to the District. This insurance coverage must include personal injury liability, products and completed operations, and contractual liability coverage, in each case arising out of Contractor’s negligence. Coverage must be written on an occurrence basis in an amount of not less than $2,000,000 per occurrence and $4,000,000 annual aggregate.

d. Automobile Liability Insurance. Contractor shall provide Automobile Liability Insurance covering all owned, non-owned, or hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage.

e. Tail Coverage. If any of the required insurance is on a claims-made basis and does not include an extended reporting period of at least 24 (twenty-four) months, Contractor shall maintain either tail coverage or continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the Effective Date of this Agreement, for a minimum of twenty-four (24) months following the later Contractor’s completion and the District’s Final Acceptance of all Services required under this Agreement.

f. Certificates, Additional Insured, and Proof of Insurance. Contractor shall provide to the

District Certificates of Insurance for all required insurance before performing any Services or

Deliverables required under this Agreement. The Certificates must list the “Northern Wasco

County People’s Utility District and its directors, officers, employees, and agents” as a

Certificate holder and as Additional Insureds, specify that Contractor will pay for all deductibles, self-insured retention and self-insurance, if any, that all coverage will be primary and non-contributory with any other insurance and self-insurance, and confirm that either an extended reporting period of at least twenty-four (24) months is provided on all claims made policies or that tail coverage is provided. As proof of insurance, the District has the right to request copies of insurance policies relating to the insurance requirements in this

Agreement. Contractor’s failure to provide certificates of insurance as specified in Section 5 of this Agreement does not constitute the District’s waiver of the insurance requirements.

Any waiver of the insurance requirements by the District shall be made in writing.

g. Notice of Change or Cancellation. Contractor or its insurer must provide at least thirty (30) calendar days’ written notice to the District before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverages. Any failure to provide such notice shall constitute a material breach of this

Agreement and may be grounds for immediate termination of this Agreement by the District without further notice.

h. Waiver of Subrogation. Subcontractor hereby waives all rights of subrogation against the

District and its officers, employees, directors, and agents for recovery of damages to the extent those damages are covered by any insurance policies the Contractor is required to maintain under this Agreement. Policies of insurance the Contractor is required to purchase and maintain under this Agreement shall not prohibit this waiver of subrogation. Alternatively, the Contractor agrees to obtain, at its own cost and expense, and deliver to the District copies of any endorsements necessary to provide such a waiver under the applicable insurance coverage. If applicable, umbrella excess must be endorsed with waivers of subrogation language to ensure it follows form of coverage of primary insurance.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement

Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting - Public Procurements; and OAR

137-047. Bidders must be active and in good standing with Oregon CCB to be considered.