01_NPT015_Legals_100p_20251027.pdf

CONTRACT DOCUMENTS

and

SPECIFICATIONS

for the construction of

LARGE ONSITE SEPTIC SYSTEM (L.O.S.S)

at the

NEWPORT MUNICIPAL AIRPORT

Newport, Oregon

October 2025

Prepared by:

PRECISION APPROACH ENGINEERING, INC.

For information regarding this project, contact:

Geoff Vaughn, PE 541-754-0043

CONTRACT DOCUMENTS and SPECIFICATIONS for the construction of

LARGE ONSITE SEPTIC SYSTEM (L.O.S.S)

at the

Newport, Oregon

Consisting of:

• Bidding Information

• Contract Forms

• Contract Conditions

• General Construction Items

• Technical Specifications

• Prevailing Wage Rates

• Drawings

PRECISION APPROACH ENGINEERING, INC.

Corvallis, Oregon

October 2025

PAE Project No. NPT015

NPT015, Large Onsite Septic System 1 Table of Contents

TABLE OF CONTENTS

SECTION I – BIDDING INFORMATION

• Invitation to Bid Page 1

• Instructions to Bidders Page 6

SECTION II – CONTRACT FORMS

• Proposal Page 7

• Bidder Certificate Page 13

• State Signature Forms:

- Bid Bond Page 15

- Non-Collusion Affidavit Page 16

- First-Tier Subcontractors Disclosure Form Page 17

- Bidders List Page 18

• Supplemental Signature Forms

- Statement of Bidder’s Qualifications Page 19

• Contract Forms

- Contract Page 21

- Payment Bond Page 23

- Performance Bond Page 24

• City of Newport Forms

- Warranty Bond Page 25

- Contractor Release Page 26

- Subcontractor Release Page 27

SECTION III – CONTRACT CONDITIONS

General Contract Provision Page 28 Section 10 Definition of Terms Section 20 Proposal Requirements and Conditions Section 30 Award and Execution of Contract Section 40 Scope of Work Section 50 Control of Work Section 60 Control of Materials Section 70 Legal Regulations and Responsibility to Public Section 80 Execution and Progress Section 90 Measurement and Payment Special Provisions Page 66

NPT015, Large Onsite Septic System 2 Table of Contents

SECTION IV – GENERAL CONSTRUCTION ITEMS

Certification Page(s) E-020 General Requirements C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control C-105 Mobilization

SECTION V – TECHNICAL SPECIFICATIONS

E-960 Septic System Provisions P-152 Excavation, Subgrade, and Embankment T-901 Seeding E-800 General Electrical Provisions - Airfield Lighting System L-108 Underground Power Cable for Airports L-109 Airport Transformer Vault and Vault Equipment L-110 Airport Underground Electrical Duct Banks and Conduits E-130 Directional Bore - Electrical Duct

SECTION VI – PREVAILING WAGE RATES

State of Oregon Prevailing Wage Rates are attached, and are available at Oregon.Gov:

http://www.oregon.gov/boli/whd/pwr/pages/pwr_state.aspx

SECTION VII – DRAWINGS

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

SECTION I

BIDDING INFORMATION

NPT015, Large Onsite Septic System 1 Invitation to Bid

INVITATION TO BID

for Construction Contract

LARGE ONSITE SEPTIC SYSTEM (L.O.S.S)

LOCATION OF PROJECT: Newport Municipal Airport, Newport, Oregon

Project is: City Funded [ X ] Federally Funded [ ]

The City of Newport is seeking a qualified contractor to construct a new Large Onsite Septic System (L.O.S.S.) at the

Newport Municipal Airport (ONP) to support existing and future development. Major elements of the project include installation of a drain field, pump stations, septic tanks, dose tanks, grease tank, filters, utility connections, and miscellaneous electrical improvements. In addition, abandonment of existing septic tanks will be completed as part of the project.

ENGINEER’S COST OPINION: Between $600,000 and $700,000

Sealed Bids for the construction of the Large Onsite Septic System shall be addressed to and received at City of Newport, Public Works Department, Attn: Anna Iaukea, Urban Renewal Project Manager, 169 SW Coast Highway, Newport OR 97365, not later than 2:00 p.m., local time, Wednesday the 19th day of November 2025. Immediately thereafter, the Bids will be publicly opened and read at the above stated location.

SUBMISSION OF BIDS:

The outside of the envelope shall plainly identify:

1) Project name and AIP project number

2) Bid opening date and time

3) Bidder's name and address

4) Contractor’s license number (per ORS 701)

Each Proposal must be submitted on the prescribed form and accompanied by a certified check or Bid Bond executed on the prescribed form, payable to the City of Newport, Oregon in an amount not less than five (5) percent of the amount bid.

Bids submitted after the above-specified time shall not be received or opened. All Bid documents shall be submitted in hard copy. Electronic or e-mailed submissions shall be rejected.

FIRST-TIER SUBCONTRACTOR DISCLOSURE:

ORS 279C.370 requires that bidders disclose to the CITY OF NEWPORT, Oregon certain first-tier subcontractors. Not later than 4:00 p.m., on the 19th day of November, 2025 (within two working hours after the date and time of the deadline when the bids are due, Bidder shall submit to CITY OF NEWPORT, Public Works Department, Attn: Lance Vanderbeck, Airport Director, 169 SW Coast Highway, Newport OR 97365, a disclosure of any first-tier subcontractor that will be furnishing labor or labor and materials in connection with the public improvement and whose contract value is equal to or greater than a) five percent of the total project bid or $15,000, whichever is larger; or b) $350,000 regardless of the percentage of the total project bid. Disclosure of the first-tier subcontractors shall include: a) the name and address of each subcontractor, b) the dollar value of each subcontract, and c) the category of work each subcontractor will be performing. First-tier information shall be submitted in a separate sealed envelope which plainly identifies: 1) the Project name, 2) the Bid Opening time and date, 3) the Bidder's name, and 4) the words “First-Tier Disclosures and Bidders List.”

Disclosure requirements do not apply to contracts under $100,000 or to subcontractors who only provide materials.

NPT015, Large Onsite Septic System 2 Invitation to Bid

DRAWINGS AND SPECIFICATIONS:

Electronic copies of the Contract Documents and Addendums are posted on the OREGONBUYS eProcurement System website at: https://oregonbuys.gov/bso/ Solicitation No. S-KN0010-00015219. The Contract Document and

Addendums may be downloaded at no charge and will not be mailed to prospective bidders. It is imperative that those who download the solicitation documents check the OREGONBUYS website regularly until closing for addenda, clarifications, and other notifications that may be pertinent, as well as a Suppliers List of Interested Parties.

NOTE: OFFERORS WHO OBTAIN CONTRACT DOCUMENTS, SPECIFICATIONS, AND DRAWINGS FROM PLAN CENTERS OR

OTHER MEANS WILL NOT APPEAR ON THE REGISTERED PLAN HOLDERS LIST SHOWN ON OREGONBUYS AND WILL NOT

RECEIVE NOTIFICATION.

A copy of the Documents may be purchased from Precision Approach Engineering, Inc., 5125 SW Hout Street, Corvallis, Oregon 97333, by phoning 541-754-0043. The Drawings bound in the Document are photographically reduced to 50 percent of the original size. The cost of reproduction and handling, plus postage for mailing (if mailing is requested) is $75.00/per set. No refunds will be made.

Drawings and Specifications may be examined at the City of Newport Public Works Department, 169 SW Coast Highway, Newport, OR 97365, or at the Engineer’s office, Precision Approach Engineering, Inc., 5125 SW Hout Street, Corvallis, OR

97333; 541-754-0043.

PREVAILING WAGE:

This contract is for a public works project subject to Oregon Bureau of Labor and Industries (ORS 279C.800 to 279C.870). The

Bidder must agree the requirements and conditions of employment and minimum wage rates to follow, as established by the Oregon Bureau of Labor and Industries, including any appropriate amendments.

PREQUALIFICATION:

Bidders shall be prequalified in accordance with the requirements set forth by the City of Newport, ORS 279C.430, and City

Rule 137-049-0220(1)(a), 5 days prior to the opening of bids. Bidders who are not currently prequalified by the Owner to perform the type and size of work contemplated herein shall submit a completely executed Contractor's Prequalification

Application to the Owner 5 working days prior to bid opening.

Prequalification Application forms may be obtained at the Oregon Department of Transportation, Construction Contract

Section, 455 Airport Rd SE, Bldg K, Salem, OR 97301-5348, phone (503) 986-2710; and can also be accessed on the web at: http://www.oregon.gov/odot/cs/construction/pages/prequalification.aspx

The City of Newport will not receive or consider a bid for this contract unless bidder is registered and in good standing with the Construction Contractor’s Board as specified in City Rule 137-049-0230.

It is the policy of the City of Newport to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. The City of Newport encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. The City of Newport is an equal opportunity and affirmative action employer.

Small, minority, veteran, and women-owned businesses are encouraged to submit bids.

QUALIFICATIONS OF BIDDERS:

No bid for a construction contract shall be received or considered by City of Newport unless the Bidder is registered with the Construction Contractors Board as required by ORS Chapter 701 or licensed by the State Landscape Contractors Board as required by ORS 671.530.

NPT015, Large Onsite Septic System 3 Invitation to Bid

Contractors must be qualified in accordance with ORS 279 and other applicable sections of the Oregon Revised Statutes in order to enter into a Contract with the Owner for public work in Oregon.

The successful Bidder will be required to furnish the necessary additional bond(s) for the faithful performance of the

Contract, as prescribed in the Contract Documents. Bonds include, but are not limited to, bid security in the amount of 5% of the bid amount, payment and performance bonds, both for 100% of the contract price, a public works bond per ORS

279C.836, and a warranty bond for 100% of the final contract amount.

Before a contract will be awarded for the work contemplated herein, the Owner will conduct such investigation as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of work specified under this Contract. Upon request, the Bidder shall submit such information as deemed necessary by the Owner to evaluate the Bidder's qualifications.

Pursuant to ORS 279C.375(3) and City Rule 137-049-0390(2), the City will check with the Construction Contractor’s Board to determine whether bidder is qualified to hold a public improvement contract (ORS 701.227), and whether contractor has met certain standards of responsibility:

1. The appropriate financial, material, equipment, facility, and personnel resources and expertise, or ability available to obtain the resources and expertise necessary to indicate the capability of the prospective bidder to meet all contractual responsibilities;

2. A satisfactory record of performance;

3. A satisfactory record of integrity;

4. Qualified legally to contract with the City; and

5. Supplied all necessary information in connection with the inquiry concerning responsibility. If a prospective bidder fails to promptly supply information requested by the City concerning responsibility, the City shall base the determination of responsibility upon any available information, or may find the prospective bidder not responsible.

The proposed project is subject to the following additional regulations:

1. All labor on the project shall be paid no less than the minimum wage rates established by the Oregon Bureau of

Labor and Industry.

2. Each Bidder must supply all the information required by the Bid Documents and Specifications.

3. The EEO requirements, labor provisions, and wage rates are included in the Specifications and Bid Documents and are available for inspection at the office of the Engineer, Precision Approach Engineering, Inc., 5125 SW Hout

Street, Corvallis, OR 97333, phone 541-754-0043.

4. Each Bidder must complete, sign, and furnish with his bid all required forms contained in the Bid document.

5. A Contractor having 50 or more employees and his Subcontractors having 50 or more employees and who may be awarded a contract of $50,000 or more will be required to maintain an affirmative action program, the standards for which are contained in the Specifications.

6. Where the bid of the apparent low responsible Bidder is in the amount of $1 million or more, the Bidder and his known first-tier subcontracts which will be awarded subcontracts of $1 million or more will be subject to full, onsite, preaward equal opportunity compliance reviews before the award of the Contract for the purpose of determining whether the Bidder and his subcontractors are able to comply with the provisions of the equal opportunity clause.

7. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities.

8. All solicitations, contracts, and subcontracts resulting from projects Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S. Contractors.

9. Bidders are not required to be licensed under ORS 468A.720 (concerning asbestos removal) to be awarded this contract.

NPT015, Large Onsite Septic System 4 Invitation to Bid

10. If this contract requires demolition, Contractor shall salvage or recycle construction and demolition debris, if feasible and cost-effective. (ORS 279C.510).

The City of Newport reserves the right to reject any bid not in compliance with all prescribed public contracting procedures and requirements, including the requirement to demonstrate the bidder’s responsibility under ORS 279C.375(3)(b), and may reject for good cause any or all bids after the City finds that doing so is in the public’s interest, and to postpone the award of the Contract for a period of time which, however, shall not extend beyond 120 days from the bid opening date.

PRE-BID CONFERENCE:

An optional pre-bid conference and site tour will be held at 10:00 a.m. on Thursday, November 6th, 2025, at Newport

Municipal Airport - 135 SE 84th St, Newport, OR 97366. Potential bidders are strongly encouraged to attend.

For information concerning the proposed work, contact Geoff Vaughn, Precision Approach Engineering, Inc., telephone 541-

231-6645. For an appointment to visit the site of the proposed work, contact Lance Vanderbeck, Airport Director, City of

Newport, phone 541-867-7422.

Dated the 29th day of October 2025.

CITY OF NEWPORT

Lance Vanderbeck, Airport Director

Publish: OregonBuys: https://oregonbuys.gov/bso/ Solicitation No. S-KN0010-00015219, October 29th, 2025 –

November 19th , 2025

NPT015, Large Onsite Septic System 6 Instructions to Bidders

INSTRUCTIONS TO BIDDERS

For specific requirements and instructions relating to the submission of Proposals, refer to Section 20, "Proposal Requirements and Conditions" of the General Contract Provisions, and FAA Special Provisions for additional requirements associated with bidding and executing this contract.

BIDDER'S CHECKLIST

This checklist has been prepared and furnished to aid Bidders in including all necessary supporting information with their bid.

Bidders' submittals shall include, but are not limited to, the following:

SUBMIT WITH BID:

1. Proposal (Bid) Fully Executed ________

2. Acknowledgement of Addenda (on Proposal) ________

3. Bidder’s Certificate ________

4. Bid Bond or other security ________

5. Non-Collusion Affidavit ________

6. Statement of Bidder’s Qualification ________

7. Evidence of prequalification with the State Department of Transportation ________

SUBMIT WITHIN 2 HOUR AFTER BID OPENING TO OWNER:

8. First-Tier Subcontractors Disclosure ________

9. Bidder’s List ________

SECTION II

CONTRACT FORMS

NPT015, Large Onsite Septic System 7 Proposal

PROPOSAL

TO: CITY OF NEWPORT

ADDRESS: 169 SW Coast Highway, Newport OR 97365

PROJECT TITLE: LARGE ONSITE SEPTIC SYSTEM (L.O.S.S.)

PROJECT NO.

Bidder's person to contact for additional information on this bid:

Name: Company:

Address: Telephone:

CCB#: Email:

UEI #: CAGE Code: __________________________________ (Sam.Gov) (Optional)

For additional information regarding this proposal, see GENERAL CONTRACT PROVISIONS.

BIDDER'S DECLARATION AND UNDERSTANDING

The undersigned, hereinafter called the Bidder, declares that the only persons or parties interested in this Proposal are those named herein, that this Proposal is, in all respects, fair and without fraud, that it is made without collusion with any official of the Owner, and that the Proposal is made without any connection or collusion with any person submitting another Proposal on this Contract.

The Bidder further declares that they have carefully examined the Contract Documents for the construction of the project, that they have personally inspected the site, that they have satisfied themselves as to the quantities involved, including materials and equipment, and the conditions of work involved, including the fact that the description of the quantities of work and materials, as included herein, is brief and is intended only to indicate the general nature of the work and to identify the said quantities with the detailed requirements of the Contract Documents, and that this Proposal is made according to the provisions and under the terms of the Contract Documents, which Documents are hereby made a part of this Proposal.

Each Bidder must inform themselves of the conditions relating to the execution of the work, and it is assumed that they will inspect the site and make themselves thoroughly familiar with all the Contact Documents. Failure to do so will not relieve the successful Bidder of their obligation to enter into a Contract and complete the contemplated work in strict accordance with the Contract Documents. It shall be the Bidder's obligation to verify for themselves and to their complete satisfaction all information concerning site and subsurface conditions.

The Bidder further agrees that they have exercised their own judgment regarding the interpretation of subsurface information and has utilized all data which they believe pertinent from the Engineer, Owner, and other sources in arriving at their conclusions.

The Owner will make available to prospective Bidders upon request and at the office of the Engineer, prior to bid opening, any information that they may have as to subsurface conditions and surface topography at the worksite. Previous investigations conducted of subsurface conditions were made for the purpose of study and design, and neither the Owner nor the Engineer assumes any responsibility whatever in respect to the sufficiency or accuracy of borings, or of the logs of test borings, or of other investigations that have been made, or of the interpretations made thereof, and there is no warranty or guarantee, either expressed or implied, that the conditions indicated by such investigations are representative of those existing throughout such area, or any part thereof, or that unforeseen developments may not occur.

NPT015, Large Onsite Septic System 8 Proposal

If available, information derived from inspection of logs of test borings, or pits, geotechnical reports, topographic maps, or from Drawings showing location of utilities and structures will not in any way relieve the Contractor from any risk or from properly examining the site and making such additional investigations as they may elect, or from properly fulfilling all the terms of the Contract Documents.

Each Bidder shall inform themselves of, and the Bidder awarded a Contract shall comply with, federal, state, and local laws, statutes, and ordinances relative to the execution of the work. This requirement includes, but is not limited to, applicable regulations concerning minimum wage rates, nondiscrimination in the employment of labor, protection of public and employee safety and health, environmental protection, the protection of natural resources, fire protection, burning and non-burning requirements, permits, fees, and similar subjects.

CONTRACT DOCUMENTS

Contract Documents and Addendums are posted on the OREGONBUYS eProcurement System website at:

https://oregonbuys.gov/bso/ Solicitation No. S-KN0010-00015219. (See Invitation to Bid.)

PRE-BID CONFERENCE

An optional pre-bid conference will be held on:

Date: November 6th, 2025

Time: 10:00 a.m.

Location: Newport Municipal Airport - 135 SE 84th St, Newport, OR 97366

UNDETECTED ENVIRONMENTAL CONDITIONS IN PUBLIC CONSTRUCTION PROJECTS

The Owner will disclose all known or suspected environmental conditions and the laws, rules, or regulations that may be triggered by the presence of those conditions.

The Contractor shall inform the Owner of any environmental conditions suspected or observed while conducting a pre-bid site inspection or at any other time during the course of work on this project that may trigger laws, rules, or regulations controlling construction when these conditions are present.

If previously undetected environmental conditions are found to be present in the project work area, the Owner may, at its option, issue a contract change order or terminate the construction contract and pay costs and expenses incurred including overhead and profit in proportion to the percentage of work completed.

If the Owner terminates the contract or issues a change order, the Contractor shall furnish the Owner with appropriate bid documentation for the purpose of determining acceptable amounts of overhead and profit.

BID SECURITY

Proposals must be accompanied by a certified check, or cashier's check drawn on a bank in good standing, or a bid bond issued by a Surety authorized to issue such bonds in the state where the work is located, in an amount not less than 5 percent of the total amount of the Proposal. This bid security shall be given as a guarantee that the Bidder will not withdraw their Proposal for a period of 120 days after bid opening, and that if awarded the Contract, the successful Bidder will execute the attached Contract and furnish the required Performance Bond and Payment Bond.

If the Bidder elects to furnish a Bid Bond, they shall use the Bid Bond form bound herewith, or one conforming substantially in form and content.

The Attorney-in-Fact who executes this bond in behalf of the Surety must attach a notarized copy of their power-of-attorney as evidence of their authority to bind the Surety on the date of execution of the bond. Where State Statute requires, certification by a resident agent shall also be provided.

CERTIFICATES OF INSURANCE

The Bidder further agrees to furnish the Owner, before commencing the work under this Contract, the certificates of insurance as specified in these Documents.

https://oregonbuys.gov/bso/

NPT015, Large Onsite Septic System 9 Proposal

AWARD OF CONTRACT

The contract will be awarded to the lowest responsible bidder.

This project contains a Base Bid and Additive Bid Schedules. Additive bids are portions of the project that will be included if adequate funding is available for construction costs. The award of the contract will be made to the lowest responsible bidder for the Base Bid plus the cost of any selected Additive(s). Additives have been given designations for reference only and the designation does not dictate an order of selection or preference. Additives will be selected based on available funding and any single or combination of Additives may be selected.

The City reserves the right to reject any bid that is not in compliance with prescribed public contracting procedures and requirements, the requirements contained within this document and may reject all bids at the City’s sole and absolute discretion.

START OF CONSTRUCTION AND CONTRACT COMPLETION TIME

The Bidder further agrees to begin work within 10 calendar days after the date of the Notice to Proceed with Construction issued by the Owner, and to complete the construction, in all respects, per Section 80-08 of the general contract provisions.

LIQUIDATED DAMAGES

Time is of the essence in the performance of the provisions of this agreement. In the event the Bidder is awarded the Contract and shall fail to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to the Owner in the amounts indicated in Section 80 of the General Contract Provisions for all work awarded under one contract until the work shall have been satisfactorily completed as provided by the Contract Documents. Sundays and legal holidays shall be excluded in determining days in default.

ADDENDA

The Bidder hereby acknowledges receipt of Addenda Nos. ____, ____, ____, (Bidder shall insert No. of each Addendum received) and agrees that all addenda issued are hereby made part of the Contract Documents, and the Bidder further agrees that their Bid(s) includes all impacts resulting from said addenda. Proposals received without acknowledgement of addenda or without addenda enclosed will be considered nonresponsive.

SALES AND USE TAXES

The Bidder agrees that all required applicable federal, state, and local sales and use taxes are included in the stated bid prices for the work.

UNIT PRICE WORK

The Bidder further proposes to accept as full payment for the work proposed herein the amounts computed under the provisions of the Contract Documents and based on the following unit price amounts, it being expressly understood that the unit prices are independent of the exact quantities involved. The Bidder agrees that the unit prices represent a true measure of the labor and materials required to perform the work, including all allowances for overhead and profit for each type and unit of work called for in these Contract Documents.

CONTRACT EXECUTION AND BONDS

The Bidder hereby expressly acknowledges by the signing of this Proposal their understanding of and their agreement to comply during the performance of any work under any Contract resulting from this bid with all equal opportunity obligations.

The Bidder agrees that if this Proposal is accepted, they will, within 10 days, not including Sundays and legal holidays, after notice of award, sign the Contract in the form annexed hereto, and will at that time, deliver to the Owner the Performance and Payment Bond required herein, and will, to the extent of their Proposal, furnish all machinery, tools, apparatus, and other means of construction and do the work and furnish all the materials necessary to complete all work as specified or indicated in the Contract Documents.

NPT015, Large Onsite Septic System 10 Proposal

BASE BID Schedule Item No.

Spec Section Item Description Unit Quantity Unit Bid

Price Amount Bid

1 C-102 Temporary Erosion Control LS 1

2 C-102 Installation and Removal of Silt Fence LF 350

3 C-105 Mobilization LS 1

4 E-960 Abandon Septic Tanks LS 1

5 E-960 FBO Septic Improvements LS 1

6 E-960 Fedex Septic Improvements LS 1

7 E-960 Final Treatment Improvements LS 1

8 E-960 Septic Trench, Paved LF 120

9 E-960 Septic Trench, Non-Paved LF 2,540

10 E-960 2-Inch PVC - Septic LF 2,660

11 E-960 Pavement Removal & Repair SY 100

12 T-901 Hydroseeding Per

1,000 SF 66

13 L-108 No. 2 AL XHHW-2 Wire LF 1,350

14 L-108 No. 6 AL XHHW-2 EGC Wire LF 450

15 L-109 Miscellaneous Electrical Improvements - FBO Septic LS 1

16 L-109 Miscellaneous Electrical Improvements - Fedex Septic LS 1

17 L-109 Miscellaneous Electrical Improvements - Final Treatment LS 1

18 L-109 New Electrical Meter and Service LS 1

19 L-110 Electrical Trench, Non-Paved LF 316

20 L-110 2-Inch PVC Electrical Conduit LF 316

21 E-130 2-Inch PVC - Cross Directional Bore LF 1,440 Note 1: See specification section 105-2 Mobilization limit in Item C-105 Mobilization

TOTAL OF EXTENDED UNIT PRICE ITEMS AND LUMP SUM ITEMS LISTED ABOVE $

LARGE ONSITE SEPTIC SYSTEM

BASE BID

SCHEDULE PROJECT NO. NPT015

NPT015, Large Onsite Septic System 11 Proposal

ADDITIVE BID SCHEDULE A

No.

Spec Section Item Description Unit Quantity Unit Bid

Price Amount Bid

A-1 C-105 Mobilization LS 1

A-2 E-960 Abandon Septic Tanks LS 1

A-3 E-960 Coast Guard Septic Improvements LS 1

A-4 E-960 Septic Trench, Non-Paved LF 190

A-5 E-960 2-Inch PVC - Septic LF 190

A-6 E-960 Pavement Removal & Repair SY 85

A-7 T-901 Hydroseeding Per

1,000 SF 2

A-8 L-109 Miscellaneous Electrical Improvements - Coast Guard Septic LS 1

Note 1: See specification section 105-2 Mobilization limit in Item C-105 Mobilization

TOTAL OF EXTENDED UNIT PRICE ITEMS AND LUMP SUM ITEMS LISTED ABOVE $

ADDITIVE BID SCHEDULE B

No.

Spec Section Item Description Unit Quantity Unit Bid

Price Amount Bid

B-1 C-105 Mobilization LS 1

B-2 E-960 Septic Trench, Non-Paved LF 825

B-3 E-960 2-Inch PVC - Septic LF 825

B-4 T-901 Hydroseeding Per

1,000 SF 5

Note 1: See specification section 105-2 Mobilization limit in Item C-105 Mobilization

TOTAL OF EXTENDED UNIT PRICE ITEMS AND LUMP SUM ITEMS LISTED ABOVE $

GRAND TOTAL

(Base Bid, Additive Bid A & B) $

LARGE ONSITE SEPTIC SYSTEM

ADDITIVE BID

SCHEDULE A PROJECT NO. NPT015

NEWPORT MUNICIPAL AIRPORT

LARGE ONSITE SEPTIC SYSTEM

ADDITIVE BID

SCHEDULE B PROJECT NO. NPT015

NPT015, Large Onsite Septic System 12 Proposal

SURETY

If the Bidder is awarded a construction Contract on this Proposal, the Surety who provides the Performance and Payment

Bond will be ________________________________________________________________________________________, whose address is ______________________________________, ______________________, ____________, _________.

Street City State Zip

BIDDER

The name of the Bidder submitting this Proposal is

__________________________________________________________________, doing business at

________________________________, ________________________, __________ ______, which is the address to which all Street City State Zip communications concerning this Proposal and with the Contract shall be sent.

Bidder's Construction Contractor's Board Registration No. ______________________

Bidder's State Landscape Contractor's License No. ____________________________

The names of the principal officers of the corporation submitting this Proposal, or of the partnership, or of all persons interested in this Proposal as principals are as follows (print):

IF SOLE PROPRIETOR OR PARTNERSHIP

IN WITNESS hereto the undersigned has set their hand this ____ day of ________________, 20___.

By__________________________________________ Title_______________________________ Signature of Bidder

IF CORPORATION

IN WITNESS WHEREOF, the undersigned corporation has caused this instrument to be executed by its duly authorized officers this day of _________________, 20___.

Name of Corporation: ______________________________________________________

By__________________________________________ Title_______________________________ Signature of Bidder

Attest _______________________________________ Title_______________________________ Signature of Attest

Attest Name: _________________________________ Print

NPT015, Large Onsite Septic System 13 Bidder Certificate

BIDDER CERTIFICATE

THIS CERTIFICATION MUST BE COMPLETED, SIGNED AND RETURNED. FAILURE TO DO SO WILL RESULT IN BID

DISQUALIFICATION.

CONSTRUCTION CONTRACTORS BOARD (CCB)

Bidder is in compliance with requirements for construction contractors and is licensed and bonded with the Construction Contractor's Board as follows:

CCB REGISTRATION NO.: ____________________EXPIRATION DATE: _______________

COMPLIANCE WITH OREGON TAX LAWS

For purposes of this certificate, "Oregon Tax Laws" means those programs listed in ORS 305.380(4), which is incorporated herein by this reference, and includes, but is not limited to , the Corporate Activity Tax under ORS Chapter 317A. Examples include the state inheritance tax, personal income tax, withholding tax, corporation income and excise taxes, amusement device tax, timber taxes, cigarette tax, other tobacco tax, 9-1-1 emergency communications tax, the homeowners and renters property tax relief program and local taxes administered by the Department of Revenue (Lane Transit District Employer Payroll Tax, The County Metropolitan Transit District of Oregon "Tri-Met" Employer Payroll Tax, and Tri-Met Self-Employment Tax).

CHECK ONE: Bidder states that it [ ] Does [ ] Does not have authority and knowledge regarding the payment of taxes, and that Contractor is, to the best of its knowledge, not in violation of any Oregon tax laws.

NON-DISCRIMINATION INFORMATION

ORS 279A.110(1) states: "A bidder . . . may not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055. . . (4) A bidder .

. . shall certify . . . that the bidder . . . has not discriminated and will not discriminate, in violation of subsection (1) . . . ."

CHECK ONE: Bidder states that it [ ] Has discriminated [ ] Has not discriminated and will not discriminate against minority, women or emerging small business enterprises in obtaining any required subcontracts.

PREVAILING WAGE INFORMATION

This contract is for a public works project subject to Oregon Bureau of Labor and Industries (ORS 279C.800 to 279C.870). The Bidder must agree the requirements and conditions of employment and minimum wage rates to follow, as established by the Oregon Bureau of Labor and Industries, including any appropriate amendments.

CHECK ONE: Bidder states that it [ ] Will [ ] Will not comply with ORS 279C.840.

CONTRACTOR’S CERTIFICATION OF DRUG TESTING PROGRAM ORS 279C.505(2)

Bidder certifies that:

• The bidder will have a drug testing policy in place at time of contract award; and

• The bidder shall maintain the drug testing policy for the duration of the contract; and

• The bidder shall require each subcontractor providing labor to this contract to comply with the drug testing requirements.

ORS 279C.505(2) requires that all public improvement contracts require contractors to demonstrate that it has an employee drug-testing program is in place that applies to all employees, and will maintain a drug testing program at all times during the performance of the Contract awarded. Failure to maintain a program shall constitute a material breach of contract.

CHECK ONE: Bidder states that it [ ] Does [ ] Does not comply with ORS 279C.505(2).

NPT015, Large Onsite Septic System 14 Bidder Certificate

ELIGIBILITY FOR PERFORMANCE OF WORK

The Bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental state department or agency.

PUBLIC WORKS BOND

Bidder certifies he/she/it is in compliance with ORS 279C.836 Statutory Public Works Bond for contractor and all subcontractors.

NON-RESIDENT BIDDER

Where a public contract is awarded to a non-resident bidder, and the contract price exceeds $10,000, the Contractor shall promptly report to the Department of Revenue on forms to be provided by the Department of Revenue the total contract price, terms of payment, length of contract, and such other information as the Department of Revenue may require. The Contractor shall provide the City with copies of all forms provided on the Department of Revenue before final payment will be made on the contract.

I, the undersigned, a duly authorized representative of the Bidder, hereby certify that the answers to the foregoing BIDDER CERTIFICATE questions and all statements therein contained are true and correct.

Signature: _________________________________ Date: ____________________

Printed Name: _________________________________ Title: ____________________

Firm: _________________________________ Telephone: ____________________ https://www.lawinsider.com/clause/debarment

STATE SIGNATURE FORMS

NPT015, Large Onsite Septic System 15 Oregon Bid Bond

OREGON BID BOND

BOND NO.

AMOUNT: $

KNOW ALL PERSONS BY THESE PRESENTS, that hereinafter called the PRINCIPAL, and a corporation duly organized under the laws of the State of , having its principal place of business at

______________________________________ in the State of and authorized to do business in the State of Oregon, as SURETY, are held and firmly bound unto hereinafter called the OBLIGEE, in the sum of

______________________________________ DOLLARS ($ ),

for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH THAT:

WHEREAS, the PRINCIPAL is herewith submitting his or its Bid Proposal for said Bid Proposal, by reference thereto, being hereby made a part hereof.

NOW, THEREFORE, if the Bid Proposal submitted by the PRINCIPAL is accepted, and the Contract awarded to the PRINCIPAL, and if the PRINCIPAL shall execute the proposed Contract and shall furnish such Performance and Payment Bond as required by the Contract Documents within the time fixed by the Documents, then this obligation shall be void; if the PRINCIPAL shall fail to execute the proposed Contract and furnish the bond, the SURETY hereby agrees to pay to the OBLIGEE the said sum as liquidated damages, within 10 days of such failure.

Signed and sealed this ____ day of _____________________________, 20___.

PRINCIPAL

By

SURETY

By Attorney-in-Fact

NPT015, Large Onsite Septic System 16 Non-Collusion Affidavit

NON-COLLUSION AFFIDAVIT

___________________________________ being first duly sworn, on oath says that the bid submitted to which this affidavit is a part, is a genuine and not a sham or collusion bid, or made in the interest of or on behalf of any person not therein named; and that the person, firm, association, joint venture, partnership, co-partnership or corporation herein named, has not directly or indirectly induced or solicited any Bidder to put in a sham bid, nor directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competition bidding in the preparation and submission of a bid for consideration in the award of a Contract for LARGE ONSITE

SEPTIC SYSTEM (L.O.S.S) sought by the CITY OF NEWPORT described in the Contract Documents of which this affidavit is a part; and that said Bidder has not in any manner sought by collusion to secure to self an advantage over any other Bidder or Bidders.

(Bidder Signature)

SUBSCRIBED AND SWORN TO before this ____________ day of _____________ , 20 ___.

(Signature)

(Print Name)

Notary Public in and for the State of ___________

My commission expires: ____________________

NPT015, Large Onsite Septic System 17 First-Tier Subcontractor Disclosure Form

CITY OF NEWPORT

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Bidder Name: ______________________________________________________________________

Contact Name: _____________________________________________________________________

Phone No.: ________________________________________________________________________

Project Name: LARGE ONSITE SEPTIC SYSTEM (L.O.S.S)

Project Number:

Bid Closing Date/Time: 2:00 PM – November 19, 2025

Bidder shall submit this form to the CITY OF NEWPORT on or before 4:00 pm on November 19, 2025, as their disclosure of first-tier subcontractors.

Name & Address Dollar Value ($) Category of Work

Bidder hereby submits this First-Tier Subcontractor Disclosure form pursuant to ORS 279C.370, which applies only to public improvements with a contract value of more than $100,000, and is not for public improvements that have been exempted from competitive bidding requirements under ORS 279C.335.

The name of each subcontractor who will furnish labor or labor and materials in connection with this project (and that is required), having a contract value equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid, shall be disclosed in the above form.

If the contract price is in excess of $100,000 and the first-tier subcontractors do not meet the above criteria, enter 'NONE' to indicate there are no subcontractors that need to be disclosed.

ATTACH ADDITIONAL SHEETS IF NEEDED.

Contract is less than $100,000; therefore, it does not meet ORS 279C.370 and First-Tier Disclosure is not required.

(Sign if applicable)

Bids must be submitted to the CITY OF NEWPORT by the bid closing date and time.

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid.

A nonresponsive bid will not be considered for award.

NPT015, Large Onsite Septic System 18 Bidders List

BIDDER'S LIST

ALL FIRMS BIDDING OR QUOTING ON SUBCONTRACTS FOR THIS DOT-ASSISTED PROJECT ARE LISTED BELOW:

Firm Name Address/Phone # (with Zip Code)

Certified

DBE

(Y or N)

NAICS*

Code(s) of

Scope(s) Bid Race/Sex of Majority Owner Age of Firm

Annual Gross Receipts

(Million)

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

Black American Hispanic American Asian-Pacific American Subcontinent Asian Amer.

Native American Non-minority Woman Other

< 1 year 3 yrs.

4-7 yrs.

8-10 yrs.

> 10 yrs.

< $1 M $1-3 M $3-$6 M $6-$10 M > $10 M

*per revised 49 CFR § 26.11, dated April 9, 2024

THIS FORM IS REQUIRED TO BE COMPLETED AND SUBMITTED WITHIN TWO (2) HOURS AFTER BID SUBMITTAL , REGARDLESS OF DBE UTILIZATION FOR THE CONTRACT.

SUPPLEMENTAL SIGNATURE FORMS

NPT015, Large Onsite Septic System 19 Statement of Bidder’s Qualifications

STATEMENT OF BIDDER'S QUALIFICATIONS

Meets the Qualification of Bidder’s requirements contained in Section 20-02 of the General Contract Provisions

(Evidence of Competency and financial responsibility)

1. Name of Bidder: ________________________________________________________________

Address: ______________________________________________________________________

2. Number of years the Bidder has been engaged in the business under the present firm name indicated:

3. Gross dollar amount of work completed during the past three (3) years: _____________________

4. Gross dollar amount of work under Contract not completed:

2022_______________

2023_______________

2024 _______________

Type of work generally performed by Bidder:

5. For each of the most recent three projects in excess of $400,000 of a nature similar to the this project which have been undertaken by the Bidder within the last five years state: (1) Name, address, representative and telephone number of the Owner; (2) a brief description of project, including location; (3) the gross dollar amount; (4) whether any dispute arose between you and the owner and/or project designer requiring dispute resolution by mediation, arbitration or court action and the result thereof. (Answer on separate sheet(s))

The Contractor, subcontractor(s), and material supplier(s) shall be qualified, licensed, and experienced with the fabrication, installation, and operation of Large Onsite Septic Systems and shall have experience with at least three similar related projects within the last seven years as further specified in the Section 20-02 – Qualification of Bidders of the General Contract Provisions.

6. List of five major pieces of equipment which are anticipated to be used on this project by the Bidder and note which items are owned by the Bidder and which are to be leased or rented from others:

7. For each project over $500,000 you anticipate you will undertake within Oregon state, other than this

Project, during the contract period for this Project, state: (Answer on separate sheet(s) if more than one)

NPT015, Large Onsite Septic System 20 Statement of Bidder’s Qualifications

Owner:________________________________________________________________________

Nature of project:________________________________________________________________

Contract price of project:__________________________________________________________

Dates of project:_________________________________________________________________

Any major pieces of equipment or any superintendents devoted to said project and the Project subject to this bid:_______________________________________________________________

8. Bank References: _______________________________________________________________

9. How many general superintendents or other responsible employees in a supervisory position for work in Oregon state do you have at this time and how long have they been with the Bidder?

10. Have you changed bonding companies within the last three years? Yes___ No___

If so, why? (Optional): ___________________________________________________________

11. Have you ever sued or been sued (court or arbitration case) by a special public purpose district, municipality, county, state or the federal government involving a public works contract?

Yes ___ No___

If so, state: Owner’s name and address; project description; nature of dispute; court and cause number; disposition of case, if resolved. (Answer on separate sheet for each)

12. Oregon State CCB No.: ___________________________________________________________

13. Evidence of Financial Responsibility: ANSWER TO THIS QUESTION IS NOT REQUIRED AT THE TIME OF BID OPENING FOR THIS PROJECT. ALL OTHER QUESTIONS MUST BE ANSWERED AT TIME OF BID OPENING. Owner reserves the right to conduct such investigation as is necessary to evaluate the apparent low Bidders evidence of financial responsibility, see General Contract Provision Section 20-02.

14. Authorization to Release Information: For each project listed in No. 5 above, you hereby authorize the release of information concerning the quality of performance and execution of contractual obligations to include providing an Authorization to Release Information waiver if requested.

15. Authorization to Release Information: For each project listed in No. 5 above, you hereby authorize the release of information concerning the quality of performance and execution of contractual obligations to include providing an Authorization to Release Information waiver if requested.

Note: This Bid Form must be completed in its entirety and submitted to bid the work.

CONTRACT FORMS

NPT015, Large Onsite Septic System 21 Contract

CONTRACT

This Contract, made and entered into this ___ day of _________, 20___, by and between the CITY OF NEWPORT, hereinafter called the "Owner," and _____________________________ at address_____________ hereinafter called the "Contractor";

WITNESSETH:

The Contractor, in consideration of the sum to be paid to them by the Owner and of the covenants and agreements herein contained, hereby agrees at his own proper cost and expense to do all the work and furnish all the materials, tools, labor, and all appliances, machinery, and appurtenances for construction of “LARGE ONSITE SEPTIC SYSTEM (L.O.S.S.)”, to the extent of the Proposal made by the Contractor, dated the ____ day of _____________, 20___, with adjustments for any discrepancies that were noted in the Recommendation to Award letter, all in full compliance with the Contract Documents referred to herein. The selected work follows:

Base Bid Amount: $ Additive Bid A Amount $ Additive Bid B Amount $

Grand Total (Base Bid, Additive Bid A & B) Contract Amount: $

The BIDDING REQUIREMENTS, including the signed copy of the Proposal, the CONTRACT FORMS, the CONDITIONS OF THE CONTRACT, the SPECIFICATIONS, and the DRAWINGS, which consist of 35 sheets entitled “LARGE ONSITE SEPTIC SYSTEM (L.O.S.S.)”, dated October 2025, are hereby referred to and by reference made a part of this Contract as fully and completely as if the same were fully set forth herein and are mutually cooperative therewith.

In consideration of the performance of the work as set forth in these Contract Documents, the Owner agrees to pay to the Contractor the amount bid in the Proposal as adjusted in accordance with the Contract Documents, or as otherwise herein provided, and to make such payments in the manner and at the times provided in the Contract Documents.

The Contractor agrees to complete the work within the time specified herein and to accept as full payment hereunder the amounts computed as determined by the Contract Documents and based on the said Proposal.

The Contractor agrees to remedy all defects appearing in the work or developing in the materials furnished and the workmanship performed under this Contract for a period of 1 year after the date of acceptance of the work by the Owner, or as otherwise required by the Contract Documents, and further agrees to indemnify and save the Owner harmless from any costs encountered in remedying such defects.

It is agreed the time limit for completion of the Contract, based upon the Proposal, shall be 111 calendar days from the "Notice to Proceed" date.

In the event that the Contractor shall fail to complete the work within the time limit or the extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid at the rates indicated in Paragraph 80-08 of the General Contract Provisions. Sundays and legal holidays shall be excluded in determining days in default.

Attorney Fees: In the event that any suit, action, or arbitration is brought by the parties arising out…