01 - Invitation to Bid Three Mile Control Enclosure~1.pdf

Invitation to Bid

Issued: 3/13/2025

Qualified organizations are invited to submit bids by May 20, 2025, at 2:00 p.m. Bids must be delivered in a sealed envelope to the District office before the deadline. Late submissions will not be considered.

Bids will be publicly opened on May 20, 2025, at 2:00 p.m. in the District’s Board Room at 2345 River Road, The Dalles, OR.

Hardcopy documents can hand delivered or mailed to:

THREE MILE SUBSTATION CONTROL ENCLOSURE

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Invitation to Bid (ITB) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a bid responsive to this request. The District reserves the right to accept all or part of any bid or to cancel in part or in its entirety this ITB. The District further reserves the right to accept the bid that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Invitation to Bid

(ITB) for the Three Mile Substation Control Enclosure.

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date

ITB Release 3/13/2025

Optional Pre-Bid Conference In Person or Teams Call-in 4/8/2025 @10:00 am

Optional Site-Walk 4/8/2025 @ 11:00 am

Respondents Questions Due 5/6/2025 @ 12:00pm

Answers to Respondents Questions on or before 5/13/2025

Bids due 5/20/2025 @2:00 pm PDT

Recommendation of award reviewed by Board 6/3/2025

Contract Executed 6/15/2025

Project Description and Scope of Work

The work associated with the Project is located in or near the town of The Dalles within Wasco County, Oregon.

This project involves construction modifications to the existing Northern Wasco County PUD Three Mile

Substation to replace existing relays, controls, and circuitry, and construct a CMU Control Building with all new building devices and ancillary equipment to be housed in the new substation Control Building.

The estimated cost for this project is $250,000-$400,000. There is no high or medium voltage construction required as part of this project and the existing substation site contains an area free of equipment for construction of the new control building and its foundation.

The required work includes the necessary site work for the new building foundation, a new precast trench to extend from the building to the central yard area, and new conduit installations from the trench to all yard equipment. Existing circuitry is to be removed and all new circuitry is to be installed.

The work is to be performed within a substation with all equipment de-energized. However, the substation has two primary circuit transmission interconnections at dead-end structures which may be connected to energized sources. There are open disconnect switches at each dead-end structure. When the CONTRACTOR is ready to begin work the OWNER will take the substation out-of-service so that the work can be accomplished with all on-site equipment de-energized.

The CONTRACTOR is responsible for any safety watch requirements and any temporary grounding determined necessary to secure a safe worksite. A more detailed description of the work is included in the General Requirements Technical Specifications, Section 01001.

Bidding Documents may be examined at the office of Northern Wasco County PUD, 2345 River Road, The Dalles, OR, 97058 or at the ENGINEER's office, Stoddard Power Systems, 1600 Valley River Drive, Suite 380, Eugene, Oregon 97401. Bidding Documents may be obtained from the OWNER upon satisfactory completion and acceptance of the qualifying Bidder’s Experience Form.

All Bids shall be submitted on the prescribed form and accompanied by a Bid deposit in cash, certified check, cashier’s check or surety bond in the amount equal to five percent (5%) of the amount of such bid. Should the successful bidder fail to enter into such contract and furnish satisfactory Performance

Bond within the time stated in the Specifications, the Bid deposit shall be forfeited to the OWNER.

Prices quoted in the Bid shall remain firm for a period of 75 days after the date stated for opening of bids. The Successful Bidder will be required to furnish the necessary additional Bond(s) for the faithful performance of the Work, as prescribed in the Bidding Documents.

Schedule

• Contract Executed: 6/15/2025

• Contractor Start Work: As soon as two weeks after executed contract or agreed upon schedule.

The District prefers the project be completed as soon as possible; however, The District is looking for the least costly option for completing this project.

Owner Furnished equipment is on hand.

Bid Contents Summary

In summary, each bid must meet all of the following to be considered for acceptance by the District:

• Completed Volume 1 Documentation

• Proposed Construction Schedule o This is for preliminary coordination and planning for substation outage(s)

• Include the name, address, and telephone number of the primary person from the Contractor who will coordinate the construction services with the District.

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will host an optional pre-bid conference on April 1, 2025, at 10:00 AM followed by an optional site-walk at 11:00 AM. You may attend in person in the Board Room of the NWCPUD Main Building at

2345 River Road, The Dalles, Oregon, or join via conference call. To receive the call-in link, please email

Purchasing@nwascopud.org.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement

Policies; and the Oregon Revised Statutes Chapter 279C.