01 32 13 Schedules and Reports.pdf

Lamar Community College Repair Roof and Ceiling, Indoor Arena, and Stalls Project Number: 2024-077M23

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 1

SECTION 01 32 13 – SCHEDULES AND REPORTS

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily Construction Reports.

4. Field Condition Reports.

B. See Section 2.2.A below for Owner’s preliminary schedule.

C. See Supplementary General Conditions and Division 1 Section “ 01 10 00 Summary of Work”, for mandatory criteria of weather-rated work-day cancelations to be anticipated and included in the contractor’s schedule.

D. See Division 1 Section “ 01 10 00 Summary of Work”, for required Owner’s continued use of the facility.

E. See Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

F. See Division 2 Section "Selective Demolition" for submitting construction photographs.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical Path Method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 2

E. Major Area: A story of construction, a separate building, or a similar significant construction element (such as separate Roofing Sections).

1.3 SUBMITTALS

A. Submittals Schedule: Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Architect's final release or approval.

B. Contractor's CPM Construction Schedule: Submit electronically of initial schedule, large enough to show entire schedule for entire construction period.

C. Contractor's 3-Week Construction Schedules: Submit electronically and with opaque copies to be distributed at every in-person Progress Meeting, large enough to show entire 3-week schedule period.

D. Daily Construction Reports: Submit electronically to Owner (and two (2) hard copies if requested by Architect or Owner.)

E. Field Condition Reports: Submit electronically and two (2) copies at time of discovery of differing conditions.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule within ten (10) days of the date established for the Notice to Proceed. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 3

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

2. Submit concurrently with the first complete submittal of Contractor's Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. The Contractor’s schedule during the On-Site portion of the Construction Period shall be tracked in Calendar Days. During the time-period of May 3, 2027 and July 20, 2027, the contractor shall include a mandatory anticipated 30 calendar days of weather-related work-day cancellations. These cancellation days shall be indicated as “FLOAT-TIME” within the project schedule, and must be tracked and documented by the Contractor if they actually occur during that time period.

B. Owner’s Preliminary Schedule: The Owner maintains a schedule of events and activities that will affect access to the access to the campus Equine facilities and the specific Equine building in which this project affects. This schedule will be distributed to the Bidders and must be taken into account when developing the project specific schedule and the overall scheduled completion time for the project. The Contractor is advised that the continuation of operational needs to accommodate the Owner’s mission is required.

C. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

1. Contract substantial and final completion dates shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

D. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than seven (7) days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than twenty (20) days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than fourteen (14) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

E. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

3. Work by Owner: Include a separate activity for each portion of the Work performed by

Owner.

4. Work Restrictions: Show the effect of the following items on the schedule:

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 4

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

5. Work Stages: Indicate important stages of construction for each major portion of the Work.

6. Other Constraints: Be cognizant that tear-off activities and reconstruction activities on-site require specific coordination of activities with the Owner, and that protection of areas below roof work must be adequately addressed in the scheduling of activities. See Sections 00 10 00 “Summary of Work”, 01 55 00 “Site Access Staging and Phasing”, 02 41 19 “Selective Demolition”, 07 01 50 “Preparation for Reroofing and Repairs”, and 13 34 19.01 “Metal Building Roofing and Thermal Insulation Replacement Systems”.

F. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

G. Contractor’s Responsibility: Nothing in these requirements shall be deemed to be usurpation of Contractor’s authority and responsibility to plan and schedule work as he sees fit, subject to all other requirements of the Contract Documents.

2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE (BAR SCHEDULE / GANTT CHART)

A. Gantt-Chart Schedule: This type of Bar Chart may be used at the Contractor’s discretion for short duration 3 week look-aheads to be used at the regularly scheduled progress meetings.

B. Use of Bar Charts for short duration planning schedules, shall not relieve contractor from maintaining a full CPM schedule as described below.

C. Preparation: Indicate each significant construction activity separately. Indicate each element in the schedule of values separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 1 month or longer to complete, indicate an estimated completion percentage in [10] percent increments within time bar.

2.4 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. CPM Schedule: Prepare Contractor's Construction Schedule using a computerized, time-scaled CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 14 days after date established for the Notice to Proceed.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Architect's or Owner’s approval of the schedule.

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 5

2. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

3. Use "one workday" as the unit of time. Include list of nonworking days and holidays incorporated into the schedule.

B. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

g. Installation.

h. Work by Owner that may affect or be affected by Contractor's activities.

i. Testing and commissioning.

2. Weather Days: Include appropriately estimated quantity of weather delays into each significant phase of the project based upon historical data for the seasonal time of year.

These normalized estimated weather days shall be considered float time and are not subject to extra or change order costs. (See General Conditions Article 38).

3. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

4. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

5. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnetworks on separate sheets are permissible for activities clearly off the critical path.

C. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-total float" sort. Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the Work or activity.

2. Description of activity.

3. Principal events of activity.

4. Immediate preceding and succeeding activities.

5. Early and late start dates.

6. Early and late finish dates.

7. Activity duration in workdays.

8. Total float or slack time.

9. Average size of workforce.

SCHEDULES AND REPORTS (Bid & Const. Set) 01 32 13 - 6

2.5 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. Condition of roofing work and weather-tightness at the end of each work day (as described in Division 1 “Execution Requirements”).

2. List of subcontractors at Project site.

3. Equipment at Project site.

4. Material deliveries.

5. High and low temperatures and general weather conditions.

6. Accidents.

7. Stoppages, delays, shortages, and losses.

8. Meter readings and similar recordings.

9. Orders and requests of authorities having jurisdiction.

10. Services connected and disconnected.

11. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At intervals corresponding with project progress meetings, the contractor shall update the 3-week look-ahead bar chart schedule. At Architect’s or Owner’s discretion, and when the CPM schedule is more than 15 days out of alignment with current activities, the CPM schedule shall be updated by the Contractor to reflect actual construction progress and activities.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made including the issuance of Change Orders. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Architect, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 01 32 13