01 30 00 BSD-Administrative Requirements ADD 02.pdf

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

Project No. 22027 February 2024 Printed 02/08/2024

North Clackamas School District

Beatrice Cannady Elementary School Classroom Modular

Bid/Permit Set

01 30 00 - 1

(Revised by ADD 02)

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Project Coordination.

B. Electronic document submittal service.

C. Electronic document submittals.

D. Preconstruction meeting.

E. Progress meetings.

F. Preinstallation conferences.

G. Mock-up coordination meeting.

H. Project closeout conference.

I. Requests for information (RFI).

J. Coordination drawings.

K. Submittals for review, information, and project closeout.

L. Number of copies of submittals.

M. Deferred submittals.

N. Submittal procedures.

O. Product submittals - detailed requirements.

P. Timing of submittals.

1.02 RELATED REQUIREMENTS

A. Section 01 10 00 - Summary: Delegated design requirements.

B. Section 01 31 23 - Project Management Database (PMD).

C. Section 01 32 00 - Construction Progress Documentation: Form, content and administration of schedules.

D. Section 01 40 00 - Quality Requirements: Mock-up requirements, Testing Laboratory Reports and Manufacturer's Field Services.

E. Section 01 60 00 - Product Requirements: General product requirements.

F. Section 01 70 00 - Execution: Additional coordination requirements.

G. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 PROJECT COORDINATION

A. Coordinate Work of all personnel, requirements and Work specified throughout the Contract Documents, including Work performed by subcontractors and suppliers.

B. Coordinate scheduling, submittals, and the work of the various Sections of the Specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

C. Contractor's work and responsibilities include, but are not limited to, the following:

1. Provide all labor, materials, equipment, delivery, tools, machines, facilities, and services necessary for the proper execution of the Work.

2. Coordinate scheduling, submittals and Work of the various Sections of Specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

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Beatrice Cannady Elementary School Classroom Modular

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3. Ensure that notification to and inspections by permitting agencies are completed in a timely fashion.

4. Coordinate utility outages with a minimum of 48 hours advance notice to Owner.

5. Store, protect, and secure materials, on and off site.

6. Supervise and coordinate after hours work.

D. The separation of portions of the Work into particular divisions of the specifications or sections of the drawings may not in every case conform to the categories of work typically subcontracted to particular crafts or trades. Inform bidders, subcontractors, crafts and trades that work assigned to them may be contained in sections other than customary. In every case, provide and coordinate at no additional cost to Owner all work required in the Contract Documents.

E. Verify that utility requirement characteristics of operating equipment are compatible with building utilities. Coordinate work of various Sections having interdependent responsibilities for installing, connecting to, and placing in service, all such equipment.

F. Coordinate space requirements and installation of mechanical and electrical work which are indicated diagrammatically on Drawings. Follow routing shown for piping, ductwork, and conduit as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

1. Provide coordination drawings showing space requirements of various trades in accordance with the coordination drawing Article below.

G. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within the construction. Coordinate locations of fixtures and outlets with finish construction and components.

H. Coordinate completion and cleanup of Work of separate Sections in preparation for Substantial Completion and for portions of Work designated for Owner occupancy.

I. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner activities.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to Requests for Information (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

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Beatrice Cannady Elementary School Classroom Modular

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B. Cost: The cost of the service is to be paid by Contractor; include the cost of the service in the Contract Sum.

C. Submittal Service: The selected service is:

1. Smartsheet.

a. Refer to Section 01 31 23 - Project Management Database (PMD) for additional information.

D. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

E. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Owner.

3.02 ELECTRONIC DOCUMENT SUBMITTALS

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format and transmitted via email directed to the personnel identified at the Preconstruction Meeting.

1. Besides submittals for review, information, and closeout, this procedure applies to submittal schedule, requests for information (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, proposal requests, change orders, construction change directives), applications for payment, field reports and meeting minutes, substitution requests and any other document any participant wishes to make part of the project record.

2. It is Contractor's responsibility to submit documents in PDF format.

a. Limit PDF size to 10MB, unless otherwise authorized by Architect.

b. Name PDF's for product submittals as indicated under "Product Submittals - Detailed Requirements" Article.

3. Paper document transmittals will not be reviewed, unless otherwise authorized by Architect.

4. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

3.03 PRECONSTRUCTION MEETING

A. Schedule a preconstruction conference before the start of construction, at a time convenient to the Owner, Contractor and the Architect, but no later than 10 days after execution of the Agreement. The conference will be held at the Project Site or another convenient location. The meeting shall be conducted to review general issues of responsibilities, communications, and contract administration procedures.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

4. Contractor's Superintendent.

5. Major Subcontractors.

6. Major Suppliers when requested; others as appropriate.

C. Agenda:

1. Status of the Contract, bonds, insurance or other contract requirements.

2. Status/timing of Notice to Proceed.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, Schedule of Values, and progress schedule.

5. Designation of personnel representing the parties to Contract and Architect.

6. Contract administration responsibilities, communications and procedures.

7. Project management communications and electronic submittal service requirements.

8. Tentative Contractor's construction schedule.

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9. Procedures and processing of field decisions, submittals, substitutions, applications for payments, BOLI requirements, proposal request, Change Orders, and Contract closeout procedures.

10. Scheduling.

11. Related work by Owner and coordination with Contractor.

12. Use of premises and ongoing facility operations.

13. Review of existing conditions.

14. Hazardous materials.

15. Owner's requirements.

16. Working hours, site access and parking.

17. Contractor's site mobilization and storage areas.

18. Material and equipment deliveries.

19. Maintaining good neighborhood relations and limiting noise, store water, erosion and dust control.

20. Construction facilities and controls.

21. Temporary storage.

22. Security and Risk Management.

23. Housekeeping - Interior and Exterior.

24. Special inspection, testing and quality control, including procedures for testing.

25. Procedures for maintaining record documents.

26. Requirements for start-up of equipment and Commissioning.

27. Inspection and acceptance of equipment put into service during the construction period.

28. Status of permits.

29. Progress meeting schedule date and time.

30. Review of Contract Documents and outstanding questions related thereto.

31. Scheduling activities of a Geotechnical Engineer.

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.04 PROGRESS MEETINGS

A. Progress meetings will be conducted at the Project Site on a weekly basis, or at intervals otherwise agreed to. The schedule of the meetings shall be established by mutual consent of the Owner, Architect and Contractor. No changes to said schedule shall be made without mutual consent of the same parties. Coordinate preparation of the payment request with dates of meetings.

1. Notify subcontractors and other representatives of scheduled meetings where their attendance is requested.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

1. Attach a copy of the updated 2-week look ahead schedule.

2. Distribute a copy of the agenda within 2 days of meeting.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs, ASIs, Proposal Requests, CCDs and Change Orders.

7. Review of off-site fabrication and delivery schedules.

8. Site access, utilization and parking.

9. Problems from or affecting occupants or neighbors.

10. Permitting and agency issues.

11. Quality/inspection issues.

12. Maintenance of progress schedule.

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a. Review progress since the last meeting.

b. Distribute Contactor's two-week look ahead schedule.

c. Evaluate current activity is in relation to the Contractor's Schedule.

d. Identify in advance potential delays involving: submittals, material / equipment procurement; approvals; Owner-furnished materials; or separate contracts, if any.

e. Determine how construction behind schedule will be expedited; securing commitments from parties involved to do so.

f. Determine whether a recovery schedule is required for the Contractor's Construction Schedule to insure completion within the contract time.

13. Planned progress during succeeding work period.

14. Coordination of projected progress.

15. Maintenance of quality and work standards.

16. Effect of proposed changes on progress schedule and coordination.

17. Pay Application review at monthly interval.

18. Review of Project Record Documents.

19. Other business relating to work.

D. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

1. Minutes shall number topics in a manner that reflects when each topic was first raised.

2. Each topic shall reflect who is responsible for acting on the topic and date by which resolution is required.

3. No topic shall be dropped from the minutes until the method of resolution is recorded.

3.05 PREINSTALLATION CONFERENCES

A. When required in individual Specification Sections and prior to commencement of critical new activities on-site, convene a preinstallation conference at work site prior to commencing work of the Section.

1. Additional conferences may be conducted as required for performance of the Work.

B. Attendees: The Installer and representatives of manufacturers and fabricators, sub-contractors, Contractor, Owner's representative and Owner's special inspector involved in or affected by the installation, and its coordination or integration with other materials and installations, shall attend the meeting. Advise the Architect of scheduled meeting dates.

C. Notify Architect and Owner minimum four days in advance of meeting date.

D. Agenda: Review the progress of related construction activities, including drawing and specification requirements for the following:

1. Shop Drawings, Product Data, and quality-control samples and other required submittals.

2. Time schedules,

3. Weather limitations.

4. Manufacturer's recommendations.

5. Warranty requirements.

6. Acceptability of substrates.

7. Quality, inspection, and testing requirements.

8. The purpose of the meeting is to review field conditions to confirm that the site and all previous work is ready for the commencement of the new activity, confirm clear understanding of the intention of the plan and specifications and to identify potential risks and resolutions to those risks related to the proposed work.

E. Review conditions of installation, preparation and installation procedures, and coordination with related work.

F. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

G. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

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North Clackamas School District

Beatrice Cannady Elementary School Classroom Modular

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H. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

3.06 MOCK-UP COORDINATION MEETING (Deleted by ADD 02)

A. Request a meeting to discuss the requirements and procedures for construction of the Integrated Exterior Mock-up specified in Section 01 40 00 - Quality Requirements.

B. Attendees: Contractor, contractors involved with the installation of the building enclosure systems, including, but not limited to, unit masonry, cold-formed metal framing, rough carpentry, fluid-applied waterproofing, water repellents, thermal insulation, weather barriers, metal wall panels, roofing, sheet metal flashing and trim, aluminum-framed storefronts, glazing, and gypsum sheathing; Architect, Architect's Envelope Consultant and Owner.

C. Agenda:

1. Involved installers.

2. Sequence of installation of different elements on the mock-up.

3. Schedule for installation and review of each phase.

4. Review of interface of various materials, lapping and tie-ins.

5. Air and water infiltration testing for water-resistive barrier as specified in Section 07 25 00

- Weather Barriers.

6. Field adhesion testing of water-resistive barrier as specified in Section 07 25 00 - Weather Barriers.

7. Cleaning of exposed masonry faces as specified in Section 04 20 00 - Unit Masonry.

8. Conducting water repellent coverage spray test and RILEM uptake test as specified in Section 04 20 00 - Unit Masonry and Section 07 19 00 - Water Repellents.

9. Conducting preliminary sealant pull tests as specified in Section 07 92 00 - Joint Sealants.

10. Testing of mock-up for water intrusion - extent and timing as specified in Section 08 43 13

- Aluminum-Framed Storefronts and Section 08 44 13 - Glazed Aluminum Curtain Walls.

11. Repair procedures and materials for damage caused by installers for different trades.

12. Required corrections to any elements prior to installation on building.

D. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

E. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

F. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date. (Deleted by ADD 02)

3.07 PROJECT CLOSEOUT CONFERENCE

A. Request a meeting to discuss the requirements for project closeout.

B. Attendees: In addition to representatives of the Contractor, Owner and the Architect, other individuals concerned with project closeout may be represented at these meetings.

C. Agenda:

1. Preparation of record documents.

2. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

3. Submittal of written warranties.

4. Requirements for preparing operations and maintenance data.

5. Requirements for demonstration and training.

6. Preparation of Contractor's punch list.

7. Completion time for correcting deficiencies.

8. Inspections by authorities having jurisdiction.

9. Certificate of occupancy and transfer of insurance responsibilities.

10. Partial release of retainage.

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11. Preparation for final field observation.

12. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

13. Submittal procedures.

a. Project Record Documents.

b. Operating and maintenance documents.

c. Warranties and bonds.

d. Affidavits.

e. Turnover of extra materials and spare parts.

14. Owner's partial occupancy requirements.

15. Installation of Owner's furniture, fixtures, and equipment.

16. Responsibility for removing temporary facilities and controls.

17. Final cleaning.

18. Contractor's demobilization of site.

19. Maintenance.

D. Architect will record meeting minutes.

3.08 REQUESTS FOR INFORMATION (RFIS)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Limit topics on each RFI to a single topic to expedite response.

3. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

4. If Contractor disagrees with Architect's response to Contractor's RFI, Contractor shall notify Architect within seven days of receipt of response. Lack of such notification shall be understood to mean that Contractor agrees with response.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. RFI number, numbered sequentially.

5. RFI subject.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested resolution. If proposed solution impacts the Contract Time or the Contract Sum, state impact in the RFI.

10. The following statement:

a. "This reply is not an authorization to proceed with work involving additional cost, time or both. If any reply requires a change to the Contract Documents, a Change Order or Construction Change Directive must be executed in accordance with the Contract Documents prior to implementation of the reply. Proceeding with the Work in accordance with this RFI response indicates Contractor's acknowledgement that there will be no change in the Contract Sum or Contract Time."

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Contractor's software-generated form with the content specified and as acceptable to the Architect.

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D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of substitutions.

b. Requests for adjustments in the Contract Time or the Contract Sum.

c. Requests for interpretation of Architect's actions on submittals.

d. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Proposal Request according to Section 01 26 00 - Contract Modification Procedures.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

b. A response to an RFI is not direction or approval of a change to either Contract Time or Contract Sum.

c. Proceeding with the Work in accordance with an RFI response, without such written notification and an approved Change Order or Construction Change Directive, indicates Contractor's acknowledgement that there is no change to the Contract Time or the Contract Sum.

E. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log at each Progress Meeting. Include the following:

1. Project name.

2. RFI number including RFIs that were dropped and not submitted.

3. RFI description.

4. Date the RFI was submitted.

5. Date Architect's response was received.

6. Identification of related Minor Change in the Work, Construction Change Directive, Change Order and Proposal Request, as appropriate.

3.09 COORDINATION DRAWINGS

A. General: Prepare coordination drawings in accordance with the requirements in individual Sections where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

B. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable.

1. Prepare sections, elevations and details as needed to describe relationship of various systems and components.

2. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

3. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, plumbing and electrical systems.

4. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

5. Show location and size of access doors required for access to concealed dampers, valves and other controls.

6. Indicate required installation sequences.

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7. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

C. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility.

If the Architect determines that the coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the Architect will so inform the Contractor, who shall make changes as directed and resubmit.

3.10 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - Closeout Submittals.

3.11 DEFERRED SUBMITTALS

A. For delegated design elements defined in Section 01 10 00 - Summary, submit deferred submittals in accordance with the specified requirements and in accordance with Section

107.3.4.1 of the Oregon Structural Specialty Code.

B. Submission will include the following, as a minimum, in quantities as required by the governing agency:

1. Drawings showing all members, sizes, fastener information, where applicable, dimensions, connections, materials used and how attached to the main structure.

2. Calculations, including criteria, design assumptions, substantiating computations and such additional data sufficient to show compliance with Code.

3. Product information.

4. Submit complete submittals with the Delegated Design Engineer's seal and signature for that portion of the Work. Submittals without required calculations, without the Delegated Design Engineer's seal, and which have not been reviewed by the Contractor, will not be reviewed by the Architect or Engineer of Record.

5. Drawings and calculations must be stamped and signed by an Engineer registered in Oregon and must have Architect/Engineer of record's submittal review stamp.

C. Architect or Engineer, as applicable, will review delegated design submittals, and, if the submittal is acceptable and receives a "No Exceptions Taken" or "Make Corrections Noted" action, will forward to the Contractor for submission to the building official with annotation indicating that the deferred submittal documents have been reviewed and that they have been found to be in general conformance with the design of the building.

D. The Architect's and Engineer's approval is contingent upon approval of submittal by governing authorities.

E. Contractor shall be responsible for submission to the governing agency and for coordinating with the governing agency for timely review and approval of the submittals. Architect will not be responsible for delays due to failure of the Contractor to submit with adequate time allowance for agency review of the submittals.

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F. The deferred submittal items shall not be installed until their design and submittal documents have been approved by the building official.

G. Contractor is responsible for obtaining written approval from governing authority for all Deferred Submittals.

H. Contractor is responsible for obtaining and costs associated with applicable permits for delegated design elements as required by governing authority.

3.12 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator for Owner.

3.13 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.14 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.15 SUBMITTAL PROCEDURES

A. General Requirements:

1. Submit submittals to Architect as indicated in Electronic Document Submittals Article above.

2. Submit Schedule of all shop drawings, product data, and samples as specified in each individual Section of the Project Manual. Include dates for each submission, date required for approval, confirmed last date to order materials, product on-site delivery dates and installation dates of each product and assembly. Coordinate with construction schedule and allow ample time, but in no case fewer than 14 days, for Architect's review. Allow time for possible disapproval, correction, and resubmittal.

3. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

a. Provide a separate PDF for each submittal element (Product Data, Shop Drawings, etc.) for each specification Section.

1) Submit all elements for any Section as a single submittal at the same time.

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2) Do not combine submittals for multiple specification Sections, unless previously approved by the Architect.

b. Number submittals as indicated in Product Submittals - Detailed Requirements Article.

c. No secure PDFs allowed.

d. Incomplete submittals are not acceptable, will be considered nonresponsive, and will be returned without review.

4. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

5. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

b. Architect will not accept or process submittals which do not have Contractor's signed stamp that reflects Contractor's review and approval.

c. Submission of submittal by Contractor represents that Contractor has fully reviewed and certified acceptance.

6. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

7. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

a. Contractor's responsibility for deviations in submittals from requirements of Contract Documents is not relieved by Architect's review of submittals, unless Contractor notates specific deviations and the deviations are specifically approved by the Architect.

8. Provide space for Contractor and Architect review stamps.

9. When revised for resubmission, identify all changes made since previous submission.

10. Resubmittal of Shop Drawings, Product Data or Samples necessitated by required corrections shall not be cause for extension of time.

11. Submittals not requested will not be recognized or processed.

12. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

B. Do not fabricate products or begin work which requires submittals prior to return of submittal with Architect acceptance.

C. Contractor is responsible for timely and efficient submittals and the correctness of the documentation submitted. Costs associated with multiple reviews of submittal information beyond one re-submittal (if any) shall be the responsibility of the Contractor.

D. The Contractor is responsible for timely submittals of any required deferred submittals to the governing agencies.

3.16 PRODUCT SUBMITTALS - DETAILED REQUIREMENTS

A. Present in a clear and thorough manner. Title each drawing with Project Name.

B. Identify field-verified dimensions; show relation to adjacent or critical features of Work or products.

C. Number submittals by submittal section number, followed by a two letter designation for the type of submittal and a number which sequentially numbers submittals in order submitted to Architect. For example, the initial submittal of Section 07 92 00 - Joint Sealants Product Data would be designated 079200-PD-1. If the submittal must be resubmitted it shall be identified as

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079200-PD-1R1 and subsequent resubmittal shall be sequentially numbered in order as resubmitted.

D. Shop Drawings (SD):

1. Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproduction of the Contract Documents or standard printed data.

2. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

3. Fully illustrate requirements in the Contract Documents including, but not limited to:

a. Identification of products.

b. Compliance with specified standards.

c. Notation of coordination requirements.

d. Notation of dimensions established by field measurement.

e. Relationship and attachment to adjoining materials or assemblies, relevant field conditions and all necessary dimensions.

f. Identify details by reference to sheet and detail numbers shown on Contract Drawings.

E. Product Data (PD):

1. Submit only pages which are pertinent; mark each copy of standard printed data to identify pertinent products, referenced to Specification Section and Article number.

2. Modify manufacturer's standard schematic drawings and diagrams to supplement standard information and to provide information specifically applicable to the Work. Delete information not applicable.

3. Show dimensions and clearances required.

4. Show performance characteristics and capacities.

5. Show wiring diagrams and controls.

6. Product data that has not been marked to indicate the applicable information will be returned without review.

7. Contractor shall assemble Product Data required for maintenance manuals and submit to Architect in accordance with Section 01 78 00 - Closeout Submittals.

F. Samples (SA):

1. Samples for Initial Selection: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected. Architect will retain selected sample for confirmation of subsequent submittals.

2. Submit samples to illustrate functional characteristics of products, including parts and attachments and full range of color, texture and patterns available.

3. Approved samples which may be used in the Work are indicated in the individual Specification Sections.

4. Label each sample with identification required for transmittal letter.

5. Verification Samples: Submit the number of samples specified in individual Specification Sections. One of which will be retained by the Architect.

a. Submit three copies if no number is indicated.

b. Submit additional samples when copies will be required for distribution to other subcontractors or fabricators for matching or preparation of finish samples.

6. Provide field samples of finishes at project site, at location acceptable to Architect, as required by individual Specifications Section. Install each sample complete and finished.

Acceptable finishes in place may be retained in completed work if approved by Architect.

G. Manufacturer's Instructions (MI):

1. Provide at Minimum: Manufacturer's instructions for storage, preparation, assembly, installation, start-up, adjusting, balancing, and finishing in accordance with Section 01 40 00 - Quality Requirements.

2. Identify conflicts between manufacturer's instructions and Contract Documents.

H. Manufacturer's Certificates (MC):

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1. When specified in individual Specification Sections, submit manufacturers' certificate to Architect/Engineer for review, in quantities specified herein.

2. Indicate material or product in conformance with or exceeding specified requirements.

Submit supporting reference date, affidavits, and certifications as appropriate.

3. Certificates may be recent or previous test results on material or product, but must be acceptable to Architect.

3.17 TIMING OF SUBMITTALS

A. General:

1. The listing of submittals hereinafter is set forth as a checklist for Contractor's convenience and is general in nature.

2. Architect reserves the right to add to this list in case of omission of any submittals specified in other Sections but not listed hereinafter.

B. Submittals - Required Within Seven Days Postbid:

1. Contractor's Qualification Statement.

2. Letter from Insurance Company - insurance required effective upon Contract.

3. Letter from Surety - bonds required effective upon Contract.

4. Breakdown of bid (if requested).

5. Names of proposed suppliers for each of the principal portions of the Work.

6. Contractor's Construction Management Personnel: Project Manager - minimum 3 years experience; Field Superintendent - minimum 5 years experience.

7. Responsibility of Subcontractors.

8. A designation of the Work to be performed by the Contractor by his own forces.

C. Submittals - Required Within Seven Days After Notice of Intent to Award Contract (Prior to Execution of Contract):

1. Final List of Subcontractors and major material suppliers for principal portions of the Work.

2. Evidence of bondability (Performance Bond and Payment Bond).

3. Certificates of Insurance (on AIA Document G705 or equivalent).

4. Actual costs (%) of the Contractor's liability insurance.

5. Endorsements for additional insured.

6. Statements of State Worker's Compensation coverage.

7. Copy of Builder's Risk Policy.

8. Project Organizational Chart.

9. Key Staff Resumes with telephone and contact information.

10. Summary of Warranties included in Bid, including duration and start time of each. Itemize any deviations from Bid Document requirements.

11. Other documents required by Contract Documents.

D. Submittals - Prior to Notice to Proceed:

1. Executed Agreement.

2. Certified copies of Contractor's Liability Insurance Policies (AIA Document G705).

E. Submittals - Within Seven Days Following Contract Execution and Prior to Commencing Work:

1. Deliver Bonds to Owner with copy to Architect.

2. Performance and Labor & Material Payment Bonds per Oregon Law with certified copy of Power of Attorney from Attorney-in-Fact executing bonds.

3. Certified Schedule of Prevailing Wage Rates (attach to executed contract).

F. Submittals - Within Thirty Days Following Notice to Proceed and Prior to First Payment Application:

1. Schedule of submittals.

2. Copies of acquired and unacquired building permit licenses etc. to complete the Work of the Contract. Submit copies of any remaining permits as they are acquired.

3. Construction schedule.

G. Submittals - Prior to Each Month's Progress Payment:

1. Submit 10 days in advance of date established for progress payment.

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2. Application and Certificate for Payment (AIA Document G702 and G703).

3. Notarized affidavit of payments to all subcontractors and major material suppliers (see application for payment).

4. Updated Construction Schedule.

5. Public Works Contractor Wage Certification per Oregon Law.

H. Submittals - Prior to request for Substantial Completion:

1. Notification to Architect that Work of the Project is substantially complete.

2. Itemized listing of items of work to be completed or corrected.

3. Submit Certificate of Occupancy or Occupancy Permit issued by the Local Building Department for the entire Project.

4. Draft Operations and Maintenance Manuals and draft warranties.

I. Submittals - Prior to request for Final Completion:

1. Certified copy of punchlist items completed.

2. Submit final Application for Payment.

3. Demonstration and Training training reports.

4. Final complete and correct Operations and Maintenance Manuals.

5. Final dated and signed Warranties.

END OF SECTION