001121 RFP TO DESIGN-BUILD 503-25-107.pdf

09/01/21

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

RENOVATE FOR PROSTHETIC LAB

503-25-107

JAMES E VAN ZANDT VA MEDICAL CENTER, ALTOONA PA

A. PART I - GENERAL

A1. Scope of Contract

1. This project will renovate an existing space (approximately 340 SF) within the PT/OT area and be converted into a Prosthetics labs.

Currently, the existing space to be renovated is a “kitchen” area.

Demolition of existing countertops, appliances, two small sections of interior wall, flooring and other selected items will be required. The interior walls that will be demolished will be replaced with a new interior wall, as to make this new space slightly larger. It will tie into another existing interior wall, and run straight to an existing, adjacent wall. A new 4-foot door will need installed as well. Another wall will then need constructed from the doorway and tie into a small, existing interior wall the lies near the exterior of the building, at the base of PT/OT’s bathtub. This wall will need ran at an angle as to not constrict the space back around PT/OT’s tub and toilet working area.

Scope shall include all necessary demolition, and new construction to include architectural, mechanical, electrical, plumbing, fire alarm, sprinkler, telecommunications, and finishes to support the construction of this space. In support of this room, work may be required outside of this space (i.e. HVAC, electrical, architectural, etc…) This space shall support the equipment shown/provided on the equipment list.

Design and construction shall conform to all VA design manuals, guides, and directives. All ICRA requirements will need to be followed.

A2. Definitions

A. Design-Build (DB) as defined by the US Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

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2. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer. Also, the Contracting

Officer's authorized representative at the construction site. The

Project Manager is responsible for protecting the Government's interest in the execution of the construction contract work. Their duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

4. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

B. Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. See FAR 52.215-1, Instructions to Offerors - Competitive

Acquisition (Jan 2017.

C. Tentative Schedule:

Contract award Day 0

Design Kick-off and Notice to Proceed (NTP)

Day 14

30% Design Day 45

VA Review Due and NTP Day 60

60% Design Day 90

VA Review Due and NTP Day 105

95% Design Day 135

VA Review Due and NTP Day 150

100% Design Day 165

NTP to Construction Day 180

Construction completion/final inspection/ custody receipt

Day 270

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D. Schedule Objectives - The anticipated completion of this project is 270 days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

A3. Cost Range

The anticipated cost range for this project is between $100,000 and

$500,000.

A4. Pre-Proposal Conference

A pre-proposal conference will be held at the James E Van Zandt VAMC per the solicitation documents. All offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting;

2. Review of project and design build method for construction contracting;

3. Specifications, Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission

Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

A6. Selection Criteria and Weightings

A. General proposals will be evaluated and award will be made on the basis of both cost and technical considerations most advantageous to the government as per FAR Part 15. In descending order of importance evaluations will be based on cost, construction management, past performance, and schedule. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Technical Evaluations - All technical factors when combined are approximately equal in importance to cost or price. Evaluations will be based on the following technical weightings in descending order of importance:

60% - construction management including corporate project experience, personnel experience, technical/management approach

30% - past performance

10% - schedule

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C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest cost.

B. PART II - RESPONSIBILITIES

B1. VA Team

B. The VA team is comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, and VA medical center staff. The coordinator/manager of the VA team will be the

Project Manager, who will have Contracting Officer Representative (COR) authority.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub-contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General

A. Proposals will be in the format stipulated elsewhere in this section.

B. There will be no public opening of the proposals.

C. Submit sealed offers per solicitation requirements.

D. Technical and Cost sections of the Offers proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging. E. Carefully follow

“Instructions, Conditions, and Notices to Offerors”. Optional Form 308

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(Solicitation and Offer – Negotiated Acquisition) shall be used for submitting cost offers. Submit original and four copies of Optional

Form 308 with a bid guarantee as stipulated in the Section

“Instructions, Conditions, and Notices to Offerors”:

1. Offeror shall submit separate prices for any Bid Items indicated on the RFP Offer and award;

2. Offeror shall include all required Representations and

Certifications; and acknowledge receiving amendments by number.

C2. Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions will be requested from the proposals received. The Contracting Officer will identify those offerors, whose proposals are within the competitive range, considering the selection criteria identified in this section.

Negotiations may be conducted with those offerors falling within the competitive range, after which proposal revisions will be requested.

Those selected as within the competitive range will be given 7 calendar days to prepare their proposal revisions. Sealed proposal revisions will be submitted as per Part III.C1.C, above, except as noted below and will be due at a time and place to be determined.

B. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals.

They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed

Optional Form 308 (Solicitation and Offer – Negotiated Acquisition) and

Optional Form 309 Amendment of Solicitation that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions offeror’s price proposal is greater than it’s initial price proposal.

C3. Technical Proposal Requirements

A. The proposal shall address the following evaluation factors. Evaluation scores will be based, in order of importance, upon the criteria in Part

I, A6:

1. Construction Management:

a. Corporate Project Experience - The Offeror shall demonstrate corporate experience with no more than three projects completed within the last five years by a Design Build contract (Design

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Build as defined by the VA, see article A1.2) and/or contract similar in size and scope to this project. Scoring will be more favorable if both criteria are met. In describing project design and construction experience, provide the following information:

1) Project title, location and brief description including the building use (Medical Facility etc) and contracting method

(design build, design bid construct, CM at risk etc).

2) Project owner and name and telephone number of owner’s contact person.

3) Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

Note each firm and employee also proposed for this solicitation.

4) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

5) Project Statistics including start and completion dates

(original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards

(prizes) received.

b. Project Personnel Experience (Specialized experience and technical competence). The Offeror shall demonstrate the relevant experience of key project personnel.

1) Biographical data shall include the following:

a) Name of individual.

b) Company employed by.

c) Company position title.

d) Years with the company.

e) Describe work experience with projects that; were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

f) An indication of which (if any) projects submitted under

Corporate Experience (above) the individual participated in and what the individuals responsibility was for that project.

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g) An indication of which other individuals submitted under

Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Corporate Experience

(above).

h) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

i) Describe job related educational experience including degrees, certificates etc and granting institutions.

2) Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

a) Overall Project Manager.

b) (Architect) Design Project Manager.

c) Construction Project Manager.

d) Construction Superintendent.

e) Construction Quality Control Manager (cannot be the same person as Construction Superintendent).

d) Architect/Engineer Field Representative.

c. Technical/Management Approach - The Offeror shall demonstrate the following, relevant to the subject procurement.

1) Project Delivery Philosophy - Include expectation statements concerning:

a) Elements for Successful Partnering: Communication, Commitment and Conflict Resolution.

b) Proposed Design Period Peer Review technical/administrative by VA.

2) Quality Assurance/Quality Control Plan

3) Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above.

Clearly describe the prime responsible firm (or firms if a

J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

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4) Capability to perform:

a) Provide the offeror's total bonding capacity, current available bonding capacity and expected available capacity in 2025 and 2026.

b) Provide the offeror's current workload and availability of adequate staff listed under Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

5) The Offeror shall describe in a written narrative the plan for phasing the work so that the facility remains operational while utilities and access roadways are realigned. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits.

6) Offeror shall clarify its intended uses of the portions of the site indicated to be available to the contractor elsewhere in this RFP for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

2. Past Performance (Client Satisfaction) - Contact persons supplied for projects submitted under Construction Management -Corporate

Project Experience above will be contacted by the Evaluation Panel.

These contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction

Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub-contractors and individuals.

a. Client Overall Satisfaction with Project: Contact persons will be asked "does the project fulfill the requirements of the clients stated function, does the project require unexpected maintenance activity, and have latent defects been found?"

b. Client Overall Satisfaction with Design Build Period Services:

Contact persons will be asked "Was the team's response time to clients questions acceptable? Was the staffing level consistent with the project size and complexity? Was communication of schedule and problem issues adequate and consistent? Was there an

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3. Schedule:

a. The progress schedule will be in a time scaled bar graph format.

The horizontal axis will be scaled for time beginning with the

Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE

/QUALITY CONTROL plan reviews, etc.).

2) Construction Period: Mobilization; Demolition method and sequencing;; rough in’s (all trades), Interior

Finishing;Procurement and installation of equipment; and

Tests and final inspection.

3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for at a minimum, demolition, interior rough in’s, installation of equipment, interior finish’s,and building systems.

b. The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

c. Short Schedules - The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion.

The maximum anticipated completion of this project (including design and construction of the entire project) is indicated on the OF308 (Solicitation and Offer). Shorter schedules, if obtainable, may receive more favorable scoring. The offerors time frame will establish the contract completion date and assessment of liquidated damages (see FAR 52.211-12 Liquidated Damages) will be based on that date.

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D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions: **SEE ATTACHMENT 2**

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of

Veterans Affairs RFP (VA RFP), prevailing codes, and attached VA PG-

18-15 Design Requirements.

3. All submission packages will be reviewed at (30%), (60%), (95%), and

(100%) completion stages. The (95%) review submission packages will incorporate the final review comments from all previous reviews. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review deliverable shall be submitted per the Design-Build A/E

Requirements document. The package will include an index of drawings

(by sheet number and title) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA

Project Manager, the VA Medical Center, and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The

DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager and the DB Team Project

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Manager (for the DB Team). See section H. Quality Assurance/Quality

Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic PDF and AutoCAD

2025 formats.

2. The drawings included in the VA RFP will be available to the DB team in electronic format post-award for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the VA’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the

CADD drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic PDF, Microsoft Word, and Excel formats.

4. The specifications included in the VA RFP shall be available to the

DB team in electronic format in PDF, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the VA’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in AutoCAD 2025.

6. Construction shop drawings are not required to be completed in PDF and AutoCAD 2025.

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D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in the state of Pennsylvania.

2. The professional seal indicating such license by the state of

Pennsylvania shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of

Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team.

The VA will have 10 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1.Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2.Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window

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3. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

7. Asbestos and lead paint abatement drawings including site demolition plans and floor plans indicating asbestos and lead paint abatement method.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

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2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

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8. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

H. DB Team shall project Project Website per Specification 01 31 23 for the entire duration of the contract period of performance.

D2. Construction Period Submittals

B. Submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

RFP specifications. The project record drawings will be available for review by the VA Project Manager at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA Project Manager.

The VA Project Manager will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB

A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The DB A/E shall notify the VA

Project Manager in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

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D3. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections

The A/E will include a separate fee for construction period services. The A/E will review all submittals, and the A/E will have appropriate representatives available for the following:

Intermediate Site Visits 5-days

Pre-Final Inspection 1-days

Final Inspection 1-days

Total Required 7-days

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ATTACHMENT 2- SUBMISSION REQUIREMENTS

WHERE APPLICABLE, SUBMIT THE FOLLOWING

B. ARCHITECTURAL: Submit or show the following:

Architectural: Schematics* DD** CD***

Location of:

• Rooms1

• Doors2

• Corridor(s)3

• Basic column grid/sizes

• Expansion and seismic joints

• Electrical closets

• Equipment rooms

• Signal and telephone closets

• Mechanical shafts and space

• Stair(s)

• Ramp(s)

• Elevator(s)

• Automatic Conveyances

Floor Plans/Drawings:

• All floors (new and renovated)

• Penthouse

• Roof plan

• Pipe basement

• Pipe tunnel

• Reflected ceiling4

• Equipment floor plans 1:50 (1/4 inch) scale5

• Demolition plans6

Room names and numbers7

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Architectural: Schematics* DD** CD***

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Exterior building elevations10

Finish floor elevations11

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Fixed equipment

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections12

Building sections13

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions14

Lead-lined and radio-frequency-shielded partitions14

Fire extinguisher cabinets14

Spray-on fire proofing (see fire protection)

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule16

Graphics and signage17

Color rendering

Specifications

Lead abatement18

Lead abatement specification19

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* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

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10. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

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C. FIRE PROTECTION: Submit the following:

Fire Protection: Schematics* DD** CD***

Fire protection narrative:1

• Fire and smoke separation

• Fire sprinkler/standpipe system

• Size of fire pumps

• Water supply available/max. demand

• Water flow testing results

• Fire alarm systems2

Existing to be modernized

Base loop system for interface of new construction

• Kitchen extinguishing systems

• Size of air handling unit

• Exit paths from each zone

• Distances to stairs

• Occupancy of each area

• Exit calculations for each floor

• Smoke control features

Floor Plans/Drawings:3 & 4

• Sprinkler zones

• Fire alarm zones

• Smoke zones

• Building water supply

• Interior sprinkler supply lines

• Standpipes

• Fire extinguisher cabinets

• Fireproofing of structural members

• Sprinkler/standpipe riser supply piping

• Termination of sprinkler main and inspector test drains

• Sprinkler alarm valves

• Waterflow and tamper switches

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• Sprinkler system fire department connections

• Sprinkler design hazards per

NFPA 13

• Exit signs and emergency lighting

• Occupied areas not protected by automatic sprinklers

Calculations

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

• Fire alarm system

• Annunciator panels

• Pull stations

• Flow switches

• Audio-visual devices

• Smoke detectors

• Duct smoke detectors

• Smoke dampers

• Fire dampers

• Fire alarm risers5

• Exit signs

• Emergency lighting

• Fire sprinklers

• Standpipes

• Fire hydrants

• Fire pumps

• Post indicator valves

• Sectional valves

• Fire extinguisher cabinets

• Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

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Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

• Fire pump system (capacity and pressure)

• Elevation and isometric view of fire pump

• Stairwell sign

• Annunciator panel

Interconnection of fire alarm system with:

• Smoke dampers

• Air handlers

• Elevator controls

• Kitchen fire extinguishing and fire pump system

• HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

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C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches.

Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

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D. INTERIOR DESIGN: Submit the following:

Interior Design: Schematics* DD** CD***

Written interior design concept1

Illustrate overall design solution2

Material and finish samples

Sketches

Design solution for interior spaces:

• Perspectives

• Plans

• Details

• Elevations

• Sections

• Wayfinding

• Floor patterns

• Wall patterns

• Lighting

• Signage

• Handrails

• Bumper guards

Specification section 09050

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Keyed Finnish plans

Interior design details, elevations, and sections a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including

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D. NOTES:

1. Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

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E. STRUCTURAL: Submit the following:

Structural: Schematics* DD** CD***

Three alternative structural systems for typical bays1

Supporting calculations2

Cost estimates for each system3

Recommend preferred system

Column locations

Shear load resisting elements4

Boring location plan5

Structural plans6

Sections

Details

Size/location of:

• Columns

• Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

Specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including

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E. NOTES:

1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6. If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

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F. PLUMBING: Submit the following:

Plumbing: Schematics* DD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

• New plumbing systems

• New or modified water treatment

Floor Plans/Drawings:

• Room names

• Identify

Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

Existing equipment

New equipment

New medical gas outlets

New laboratory gas outlets

Plumbing piping

• Size of pipe

• Equipment schedule

• Fire & smoke partitions

• Demolition plans

• Riser diagrams

• Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

List of Required Contract

Contract Specifications

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Plumbing: Schematics* DD** CD***

F. PLUMBING (cont.):

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

revisions required by comments from schematics phase.

incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

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G. SANITARY: Submit the following:

Sanitary: Schematics* DD** CD***

Narrative:

• Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

• New sanitary systems

• Provide water analysis & expected yield if well required

• Circulation study to assess emergency vehicle access

Install test well, if well is required.

Utility Plans/Drawings showing existing and new sanitary systems:

• Size of pipes

• Invert elevations of sewers

• Locate/size

Pumps

Storage facilities

Treatment equipment

Fire hydrants

Sectional and post indicator valves

Backflow preventer

• Areas of new irrigation system

• New irrigation system

• Profiles of sanitary & storm sewers

• Demolition Plans

• Legend, notes, and details

Point of connection to sprinkler system

Calculations

List of specifications

Contract Specifications

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G. SANITARY (cont.):

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

00 11 21-34

H. HVAC: Submit the following:

HVAC: Schematics* DD** CD***

Description of HVAC systems

Equipment for each functional space

Life cycle cost analysis1

Tentative location/sizes:

• Mechanical equipment room

• Principal vertical shafts

Block layout of equipment

Louvers:2

• Outside air

• Exhaust air

• Relief air

Engineering calculations3

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Tabulation of steam consumption

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant:5

• Quantity and type of chillers

• Capacity in tons of refrigeration

• Electrical equipment

Heating system:

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• Total heating load

• Domestic hot water load

• Humidification load

• Equipment steam demand

• Zoning of heating system

HVAC floor plan:6

• Main supply, return and exhaust ductwork

• Volume dampers

• Fire and smoke partitions

• Fire and smoke dampers

• Smoke detectors

• Automatic control dampers

• Air quantities for each room

• Air inlets/outlets

• Rises and drops in ductwork

• Expansion loops

• Anchors

• Vales

• Drip assemblies

• Balancing fittings

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

00 11 21-36

VA symbols and abbreviation

Selection of

• Pumps

• Fans

Sizing and selection of

• Expansion tanks

• Steam to hot water convertor

• Heat exchangers

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

HVAC specifications a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including

H. NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

00 11 21-37

3. Include room-by-room, peak zone-by-zone,…