00016920 PreBid Sign In Sheet.pdf

This is a pre-bid sign-in sheet related to the Oregon Department of Transportation's roof replacement project at the Canyon City Maintenance Station. The project requires complete removal and replacement of the existing metal roof and insulation with insulated metal panels (IMPs)—specifically Kingspan Kingseam or approved equivalent with R-40 minimum insulation in white—along with new gutters, downspouts, gable trim, and flashing. The scope also includes coordination with a licensed HVAC contractor to replace six unit heater exhaust vents and remove three electric exhaust fans, three ridge vents, one water heater B-vent, and a wireless antenna. The building measures approximately 50 feet by 144 feet. A mandatory pre-bid conference was held on June 3, 2026, at 10:00 a.m. at the project site located at 315 N Canyon Boulevard, Canyon City, Oregon 97845. Attendance at this conference was mandatory; bids from non-attending bidders were to be rejected as non-responsive. Bids are due June 16, 2026, with substantial completion required by October 15, 2026, and final completion by October 30, 2026.

The project carries a cost estimate of $100,000 to $250,000 for bonding purposes, with bid security equal to 10% of the bid amount required. Upon award, the contractor must provide performance and payment bonds each equal to the contract price and maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate and Commercial Automobile Liability insurance of $1,000,000 combined single limits. Liquidated damages are assessed at $600 per calendar day for delays beyond substantial completion. Bidders must hold a current Oregon Construction Contractors Board license and be authorized by the Oregon Secretary of State to conduct business in Oregon. BOLI prevailing wage rates apply at Region 14/Grant County rates effective January 5, 2026, as amended April 5, 2026. Work is restricted to weekdays between 7 a.m. and 5 p.m., excluding state holidays unless approved. Award is made to the lowest responsive bid and is contingent upon receipt of sufficient state funding, with bids to be opened electronically via Microsoft Teams.