00016920 Addenda 1.docx

This is an Addendum No. 1 document issued by the Oregon Department of Transportation (ODOT) for Invitation to Bid (ITB) No. S-73000-00016920 regarding roof replacement at the Canyon City Maintenance Station. The project scope encompasses complete removal and replacement of the existing metal roof and insulation with insulated metal panels (IMPs)—specifically Kingspan Kingseam or approved equal with R-40 minimum insulation in white—along with new gutters, downspouts, gable trim, and flashing. The building measures approximately 50 feet by 144 feet. A mandatory pre-bid conference was held on June 3, 2026 at 10:00 a.m. at the project site (315 N Canyon Boulevard, Canyon City, Oregon 97845), with attendance required; bids from non-attending bidders will be rejected as non-responsive. The bid closing date is June 16, 2026 at 10:00 a.m., with requests for clarification or protests due by June 7, 2026 at 5:00 p.m. Substantial completion is required by October 15, 2026, with final completion by October 30, 2026. Work is restricted to weekdays between 7:00 a.m. and 5:00 p.m., excluding state holidays unless approved. Liquidated damages are assessed at $600 per calendar day for delays beyond substantial completion. The addendum adds the pre-bid meeting agenda and sign-in sheet to the OregonBuys attachments tab.

Bidders must submit bid security equal to 10 percent of the bid amount, and the project cost estimate is $100,000 to $250,000 for bonding purposes. Upon award, the contractor must provide performance and payment bonds each equal to the contract price and maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate and Commercial Automobile Liability insurance of $1,000,000 combined single limits. Bidders must hold a current Oregon Construction Contractors Board license prior to bidding and be authorized by the Oregon Secretary of State to transact business in Oregon. BOLI prevailing wage rates apply for Region 14 / Grant County, effective January 5, 2026, as amended April 5, 2026. Award is made to the lowest responsive bid and is contingent upon receipt of sufficient state funding. The contractor must coordinate with a licensed HVAC contractor to replace six unit heater exhaust vents and remove three electric exhaust fans, three ridge vents, one water heater B-vent, and a wireless antenna. Bids are opened electronically via Microsoft Teams following the closing date.