Intent to Award Summary

This is an Intent to Award document issued by the Oregon Department of Transportation (ODOT) for ITB No. S-73000-00016920 regarding the Canyon City Maintenance Station roof replacement project. The project scope encompasses complete removal and replacement of the existing metal roof and insulation with insulated metal panels (IMPs), along with new gutters, downspouts, and accessories at the facility located at 315 N Canyon Boulevard, Canyon City, Oregon. A mandatory pre-bid conference was scheduled for June 3, 2026, with bid closing on June 16, 2026 at 10:00 AM. Seven contractors submitted bids for this single lump-sum line item project. The work is scheduled for completion with substantial completion by October 15, 2026 and final completion by October 30, 2026, subject to liquidated damages of $600 per calendar day for delays beyond the substantial completion date.

ODOT has issued a notice of intent to award the contract to C & C Construction Services Inc., the lowest responsive bidder, at a bid price of $243,311.00. The competing bids ranged from $243,311.00 to $502,583.27, with five other responsive bids received from Eagle Cap Construction LLC ($264,950.00), Danforth Construction ($264,950.00), KC Industries Inc ($294,086.14), Roof Toppers Inc. ($308,760.00), and J.R. Swigart Company Inc. ($502,583.27). Aggrieved bidders have five calendar days from the issued date to protest the intent to award. The project cost estimate falls within the $100,000 to $250,000 range for bonding purposes, and the awarded contractor must provide bid security equal to 10% of the contract amount, along with performance and payment bonds each equal to the contract price.