0- MPS- Exhibit K- Sample - IDS Billing Workbook- 12-29-14R1.xlsx

This is a Sample IDS Billing Workbook exhibit demonstrating invoice formatting for a Managed Print Services (MPS) contract with a Colorado state agency under the Department of Personnel & Administration, Division of Central Services. The workbook illustrates how monthly invoicing will be structured for multifunction devices and printers managed by Integrated Document Solutions (IDS), located at 1001 E 62nd Ave, Denver, CO 80216. The sample billing period covers December 1-31, 2014, and includes multiple device types including HP 3015, Lexmark CS310, and Xerox models installed at various agency locations. The exhibit demonstrates the complete meter-tracking and usage-based billing methodology that will be applied throughout the contract term.

The billing workbook details a usage-based pricing model that tracks and charges for monochrome copies, color copies, network scans, and email scans by individual meter readings and billable quantities. Monthly invoice amounts in the sample period range from $0.50 to $109.75 per device, with the cumulative total for the month reaching $190.50. The workbook itemizes equipment maintenance/base bill amounts, extended service charges, meter allowances, applicable rates per function type, service credits, early termination charges, rigging and removal costs, and supply charges. The exhibit indicates that equipment maintenance is part of the IDS MFD contract, with monitoring and fleet device adjustments available. This detailed billing format establishes the transparent, activity-based cost structure for state agencies utilizing the MPS contract services.