0- MPS- Exhibit J- SAMPLE- Vendor Quarterly Volume SUMMARY Report.xls

This is a Vendor Quarterly Volume Summary Report template issued by the State of Colorado Purchasing Office. The form is used to track sales data from vendors who hold Colorado Price Agreements with state agencies, higher education institutions, political subdivisions, and non-profit organizations. Vendors are required to complete and submit the report quarterly to the State Purchasing Office at 1525 Sherman Street, Third Floor, Denver, Colorado 80203, or via email to their assigned SPO Sourcing Specialist. The template accommodates reporting for four quarterly periods: January-March, April-June, July-September, and October-December, with flexibility for multiple reporting years.

The report captures total sales dollars, regular list pricing prior to discounts, estimated cost savings resulting from the price agreement, total sales paid by commercial credit card, and total green sales with environmentally preferable attributes (requiring third-party certification). Vendors must provide detailed supporting documentation for reported sales amounts. The form includes automatic calculation of a one percent Colorado Administration Fee, applicable only to price agreements where the State collects fees. Vendors are responsible for manually entering fee data and submitting payment to the State of Colorado. The SPO maintains contact with seven sourcing specialists who serve as primary points of contact for vendor submissions and reconciliation of administrative fees.