UNSPSC 45121809: Microfilm film supplies

UNSPSC 45121809 Microfilm film supplies is a Commodity code capturing equipment and materials used to convert, store, and manage legacy microfilm records in digital workflows. State and local procurement under this code centers on specialized digitization hardware and associated supplies that enable agencies to migrate obsolete microfilm and microfiche collections into modern records-management systems. Issuing bodies purchasing under this code span county governments and internal administrative divisions responsible for records management and archival operations. Salt Lake County's Division of Contracts and Procurement, for example, recently pursued acquisition of a FlexScan Microfilm Scanner/Digitizer to standardize digitization equipment across county agencies and support Parks and Recreation operations before transferring the system to the Records Management division.

Recent activity is limited; only one significant opportunity appears in current state and local procurement records. Salt Lake County issued a Notice of Proposed Sole Source Procurement (REC130929) on May 5, 2026, with comments due May 11, 2026 (before 1:00 PM Mountain Time) for purchase of a NextScan FlexScan microfilm scanner at an estimated contract value of $79,402.00. The county justified the sole source designation based on the specialized nature of microfilm digitization equipment, the obsolescence of legacy reading hardware, and the need for standardization with When to Work software already deployed across county departments. Interested parties were directed to submit comments regarding the sole source designation to Matt Bass at mabass@saltlakecounty.gov. No set-aside designations were mentioned in the procurement record.