NIGP 57570: Raw Microfilm

NIGP 57570 Raw Microfilm, an Item code, encompasses microfilm and microfiche materials and the specialized equipment state and local governments use to digitize legacy microfilm collections. State and local buyers under this code procure microfilm scanners and digitizers capable of converting microfilm, microfiche, and paper records into digital formats, along with associated software integration to standardize digitization workflows across multiple departments and agencies. Recent procurement activity shows county governments managing legacy records collections seeking to modernize storage and access through digitization projects that support records management and operational divisions.

Salt Lake County's Division of Contracts and Procurement posted a sole source notice (REC130929NEXTSCANMICROFILMSCANNERSOLESOURCE) on May 5, 2026 for a FlexScan Microfilm Scanner/Digitizer from NextScan valued at $79,402.00, with a comment deadline of May 11, 2026. The county's market research identified NextScan as the only viable supplier capable of meeting requirements for specialized microfilm and microfiche digitization equipment, with the equipment ultimately transferring to the Records Management division after the Parks and Recreation digitization project completion. The procurement was justified on standardization grounds to ensure compatibility with When to Work software used across other county departments and to address the obsolescence of legacy reading equipment. No pre-bid meetings, site visits, or enterprise set-asides were mentioned in the documentation.