NIGP 57570: Raw Microfilm

NIGP 57570 Raw Microfilm, an Item code, encompasses the procurement of microfilm scanning and digitization equipment that state and local governments use to convert legacy microfilm, microfiche, and paper records into digital formats. Salt Lake County's Division of Contracts and Procurement is the issuing body represented in recent activity under this code, reflecting the specialized nature of microfilm-to-digital conversion work and its concentration among county records-management and administrative-services operations. The scope of work centers on acquiring specialized scanner hardware and associated digitization capabilities that meet compatibility requirements with departmental workflow software — in Salt Lake County's case, standardization across county agencies utilizing When to Work software for records management. The procurement is tied to legacy-record digitization projects and the replacement of obsolete microfilm reading equipment.

Salt Lake County issued Notice of Proposed Sole Source Procurement REC130929 on May 5, 2026, for purchase of a FlexScan Microfilm Scanner/Digitizer from NextScan, with comments due May 11, 2026. The estimated contract value is $79,402.00. The county conducted market research through internal contacts, Utah State Archive personnel, and internet searches to justify sole-source designation, determining NextScan as the only viable supplier capable of meeting the specialized requirements for microfilm and microfiche digitization. The equipment will support Parks and Recreation operations initially and transfer to the Records Management division upon project completion. No bidders' meetings, site visits, or set-aside designations are mentioned in the documentation; interested parties must submit comments regarding sole-source designation to Matt Bass at mabass@saltlakecounty.gov.