SP Open Air Photo Booth State Fair Spfld

The State of Illinois Department of Central Management Services is soliciting open-air vintage-style photo booth services for the Governor's Tent at the Illinois State Fairgrounds in Springfield and the Du Quoin State Fair under a small purchase to SBSA vendors, with proposals due June 24, 2026. This is a sole-source acquisition restricted to vendors on the State Bursar's Small Account vendor network.

The scope requires large-format camera technology producing high-quality 4x6 glossy photographs without pixelation, with dual-delivery capability (email and printed) using custom-designed templates featuring Illinois State Fair and CMS branding with a Kicks on Route 66 backdrop. Each booth must operate within an 8-foot by 8-foot by 8-foot space. The vendor must provide setup tutorials and customer-service support; CMS will staff both booths. Critical technical specifications include photo encryption with vendor-system deletion after delivery, no vendor photo rights retention, firewall security for emailed images, heavy-duty surge protectors, proper cable management with GFCI protection, and travel expenses and full protective insurance coverage for equipment provided by the vendor. The State supplies overnight security, Wi-Fi connectivity, and accessible facilities.

Springfield operations run August 13–23, 2026 (14 days) with setup August 12 from 11 a.m. to 5 p.m. and teardown August 23 by 6 p.m.; daily operating hours are 9 a.m. to 6 p.m. Du Quoin operations run August 28–September 7, 2026 (12 days) with setup August 27 from 11 a.m. to 5 p.m. and teardown September 7 by 6 p.m. The contract value does not exceed $50,000 split between both locations, with payment due upon receipt of service. Contract number is 26-416CMS-PERS4-B-52531, effective August 11, 2026.