SP Open Air Photo Booth State Fair Spfld

The Illinois Department of Central Management Services is soliciting a Basic Ordering Agreement for open-air photo booth services at two state fair locations, with proposals due July 13, 2026. This is a sole-source procurement under $50,000 using small purchase procedures.

The scope covers two photo booths — one at the Illinois State Fairgrounds Governor's Tent in Springfield (August 13–23, 2026) and one at the Du Quoin State Fair Governor's Tent (August 28–September 7, 2026). Each booth must fit within an 8-by-8-by-8-foot space, operate 9 a.m. to 6 p.m. daily, and produce high-quality 4-by-6 glossy photographs with custom templates featuring Illinois State Fair and CMS branding. Booths must support both printed and emailed instant photo sharing. Setup occurs on August 12 (Springfield, 11 a.m.–5 p.m.) and August 27 (Du Quoin, 11 a.m.–5 p.m.); teardown by 6 p.m. on August 23 and September 7 respectively. The vendor is responsible for all travel and parking expenses, staff tutorials, and customer service support. Equipment must include heavy-duty surge protectors, proper cable management, and ground fault circuit interrupter protection. The vendor must carry full protective insurance coverage and operate a public-access hotspot; the State provides power outlets, extension cords, and Wi-Fi access. Photographs must be encrypted and deleted from the vendor's systems after distribution, with the vendor retaining no image rights. All necessary licenses and prevailing wage compliance are the vendor's responsibility. Subcontractors are not authorized without prior written approval. Payment is due upon receipt of services.