Conference Planning and Continuing Education Credit Management

The Texas Department of Insurance (TDI) is seeking a vendor to provide virtual and in-person conference planning and education credit management services for the annual Texas Workers' Compensation Conference. The vendor will be responsible for all aspects of conference planning and management, including agenda development, registration, exhibitor/sponsor management, continuing education credit management, and website development. The initial contract term is from contract execution through August 31, 2025, with four one-year or two two-year renewal options. The vendor will be solely responsible for all conference expenses and income, including speaker costs and facility/venue fees. Proposed registration fees for attendees, exhibitors, and sponsors must be submitted as part of the mandatory price sheet. The vendor must have the financial capacity to pay for all upfront conference costs, and all hosting and technical infrastructure must be provided through the Texas Department of Information Resources' Data Center Services program. The proposal submission deadline is June 18, 2024 at 3:00 p.m. Central time.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. There is also no information provided on any incumbent vendors or current contractors. The RFP indicates that the vendor will be reimbursed solely through registration fees from conference attendees, but does not specify any award values or budget ranges.