Copiers and Related Devices

The Wisconsin Multi-Award Vehicle for Copiers and Related Devices is a comprehensive state-wide contract that provides procurement options for copiers, multi-functional devices, and associated accessories across multiple equipment categories. The vehicle covers four primary equipment groups: Group A (Convenience Copiers), Group B (Production Copiers), Group C (Wide Format Copiers), and Group F (Scanners). Participating agencies can acquire these devices through various procurement methods including purchase, lease, and rental arrangements, with flexible terms ranging from 24 to 60 months. The contract includes comprehensive services such as delivery, network installation, initial training, waste material removal, and equipment removal, enabling state agencies, municipalities, and authorized public entities to efficiently procure sophisticated printing and imaging technology.

The contract is administered by the Wisconsin Department of Administration and features four prime contractors: Canon, Sharp, Konica Minolta, and Ricoh. The initial contract period ran from 2015 through December 31, 2019, with participating agencies able to utilize the vehicle statewide. Leasing options include Fair Market Value, Operational, and Capital lease structures, with service level agreements mandating 96% equipment uptime, 4-hour response times, and 80% first-time fix rates. The contract includes volume-based pricing, with potential discounts for orders of five or more machines, and requires contractors to submit quarterly usage reports and pay a 0.25% administrative fee on total sales. While mandatory for state agencies and University of Wisconsin campuses, the contract remains optional for other municipal entities.