Polar Leasing Co Inc.

Polar Leasing Co Inc., a Fort Wayne, Indiana-based woman-owned small business, provides refrigeration equipment rental and leasing services to federal agencies as a prime contractor across 44 customer agencies, competing predominantly in full-and-open procurement (99% prime awards) with selective woman-owned small business set-asides on individual purchase orders.

Polar Leasing's federal footprint is anchored by a single dominant blanket purchase agreement with the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15, valued at $13 million, which accounts for 91% of the combined potential value across the vendor's recent award portfolio. This BPA was originally established to support COVID-19 pandemic response through leasing of mobile refrigerated containers and trailers to VA medical centers, including refrigerated morgue rentals to VA facilities in Buffalo and Batavia, New York. Beyond the VA anchor, Polar Leasing holds a diversified set of smaller purchase-order relationships across the Department of the Navy Naval Sea Systems Command (13 awards, $488 thousand combined potential value), the Department of Justice Bureau of Prisons Federal Correctional Institution Loretto (12 awards, $189 thousand combined potential value), the Department of the Air Force Materiel Command Oklahoma City Air Logistics Complex (8 awards, $150 thousand combined potential value), and the Department of Health and Human Services National Institutes of Health Clinical Center (5 awards, $235 thousand combined potential value). The two customer rankings diverge sharply: the VA's $13 million BPA skews the potential-value distribution entirely toward that single customer, while Navy, BOP, and Air Force logistics spread volume across numerous smaller transactions. Recent representative work includes a $33,520 emergency refrigeration unit rental to the Department of Veterans Affairs Veterans Integrated Service Network 4 (awarded May 1, 2026, completion October 31, 2026), a $45,500 lease and maintenance contract for a mobile cold-temperature unit to the NIH Clinical Center for pharmaceutical storage (awarded June 1, 2024), a $55,176 rental of two refrigerated boxes to Naval Sea Systems Command (awarded July 17, 2024), and a $23,338 refrigeration unit rental to the Department of the Interior Fish and Wildlife Service as a total small business set-aside (awarded January 6, 2023).

Polar Leasing's capability portfolio is monolithic: 41 awards fall under PSC code Lease Or Rental Of Equipment—Refrigeration, Air Conditioning, And Air Circulating Equipment, with the remainder distributed across related equipment-rental and refrigeration-supply PSCs. The vendor markets itself as holding "the largest fleet of electric outdoor walk-in freezer and refrigerator rentals in North America" and serves federal missions spanning emergency response (temporary cold storage for correctional facilities and military dining), healthcare operations (pharmacy and clinical storage at NIH), pandemic support (VA morgue rentals), and food-service logistics (Marine Raider Training Center provision storage). Equipment types range from portable units to walk-in freezers and refrigerated transport containers, leased on firm fixed-price purchase-order contracts with performance periods typically spanning 6 to 24 months.

Activity has been episodic rather than steady: after early awards in 2008, the vendor received 2 awards in 2022, 7 in 2023, and 10 in 2024, then dropped to 1 award in 2025 and 2 in 2026. Only 2 awards (combined potential value $53 thousand) reach completion inside the next twenty-four months, signaling minimal near-term recompete exposure but also sparse pipeline visibility beyond the VA BPA. Obligated dollars total $2.4 million against combined potential value of $15.6 million, indicating that most awards carry unexercised ceiling authority. The vendor holds one sub-award role: a January 2024 sub-contract to BAE Systems Space & Mission Systems Inc. for Research for Enhancing Airman Cognitive Health (REACH), involving freezer rental and freight delivery to Air Force Special Operations Command Hurlburt Field.