Everbatim, Inc.

Everbatim, Inc., a Subchapter S corporation based in Annapolis, Maryland, delivers automatic speech recognition court reporting systems, transcription software, and integrated hardware solutions to the Department of Defense and military service branches as a prime contractor on full-and-open purchase orders. The vendor has held SAM.gov registration since 2001 and does not compete under federal set-aside categories for the bulk of its work, though two recent awards carry Total Small Business designations.

Everbatim's capability portfolio centers on the Eclipse Vox Automatic Speech Recognition (ASR) system — a real-time transcription platform with speaker identification, recording, and redaction functionality designed for military legal proceedings. The vendor delivers hardware workstations (laptops, recorders, wireless microphone interfaces), software licenses and renewals (Speechmatics transcription software, Eclipse platform renewals), and extended warranty and support services bundled with the core system. Representative prime work includes a $2.58 million firm fixed-price purchase order from the U.S. Army Office of the Judge Advocate General awarded September 30, 2025, for hardware warranty and software renewal services; a $2.36 million purchase order from the Army awarded September 13, 2024, for the Eclipse ASR Integrated Court Reporter System at Joint Base Andrews, Maryland, with completion through September 2029; a $249,460 purchase order from the Navy Judge Advocate General awarded August 4, 2025, for a Parrot transcription workstation with AI-driven speaker diarization and automated transcription capabilities; and a $56,951 sole-source purchase order from the Department of the Air Force awarded February 18, 2026, for hybrid courtroom recording and communications equipment upgrades to existing Eclipse Vox infrastructure in Germany, extending through February 2031.

The vendor's customer concentration is heavily weighted toward the Army and Marine Corps. The top five funding agencies account for 76% of recent awards by count. The Department of the Army leads both award volume (9 awards) and potential dollar value ($7 million combined), while the Marine Corps generates the highest count (25 awards) but lowest per-award magnitude ($578 thousand combined). The Department of the Air Force and Department of the Navy complete the active set, with the Air Force anchoring two large-dollar awards ($2.4 million combined) and the Navy representing smaller orders. Awards span domestic military installations and overseas locations including Germany and Poland, with place of performance varying by contract. Everbatim registered on the Special Operations Equipment — Tailored Logistics Support vehicle, though only one task order appears under that parent vehicle in the recent window.

Activity has remained flat year over year — two awards in 2022, four in 2023, four in 2024, four in 2025, and one in 2026 — with only one award (the Navy workstation order, $249 thousand) reaching ultimate completion within the next twenty-four months and therefore facing recompete. The vendor operates almost exclusively as a prime (98% of recent awards by count), with minimal subcontract exposure: one sub-award from Atlantic Diving Supply, Inc. in August 2024 for Eclipse Vox AI transcription system delivery. Across its footprint, Everbatim demonstrates a niche specialization in court reporting technology for military legal operations, with contracts reflecting continuation and expansion of existing Eclipse Vox infrastructure across DoD agencies rather than diversified federal civilian demand.