Air Planning, LLC

Air Planning, LLC, a for-profit limited liability company headquartered in Salem, New Hampshire, operates as a prime contractor providing air charter, medical air ambulance, and specialized airlift services to federal agencies under the GSA Multiple Award Schedule and agency-specific BPAs, competing predominantly on a full-and-open (non-set-aside) basis but holding scattered small-business set-aside awards across the Bureau of Prisons and other customers.

Air Planning delivers concrete capabilities in nonscheduled and scheduled passenger air charter, emergent fixed-wing air ambulance services, inmate and detainee transportation, medical evacuation flights, and ground-ambulance coordination. Representative work spans medical air charters for inmate transfer from Federal Correctional Institution Fairton to Federal Medical Center Butner (multiple delivery orders ranging from $13,600 to $65,000), a $1 million firm fixed-price delivery order from Department of Homeland Security Customs and Border Protection for charter flights supporting the Border Patrol Sector Border Community Cooperation program (September 2022), and a $297,684 delivery order from Department of Veterans Affairs for emergent fixed-wing air ambulance services supporting the Eastern Kansas Healthcare System (May 2025 through May 2026).

Customer concentration is highly skewed. The top five funding entities by award count account for 34 percent of recent awards but the ranking by potential value reveals a dominant outlier: the Department of Health and Human Services Office of the Assistant Secretary for Preparedness and Response anchors 28 awards valued at $570.8 million combined potential value, accounting for roughly 94 percent of Air Planning's total reported combined potential value of $616.6 million. The Department of Justice US Marshals Service Investigative Operations Division places the second-largest volume (52 awards, $3.8 million), followed by Department of Veterans Affairs Veterans Integrated Service Network entities and scattered Bureau of Prisons facilities. This concentration signals substantial ASPR/HHS reliance on Air Planning's capacity, likely tied to emergency response or pandemic-related medical transport.

Air Planning holds two primary indefinite-delivery vehicles: a $5 million multiple-award Blanket Purchase Agreement with the Federal Bureau of Investigation for worldwide passenger air charter services (awarded December 1, 2023, through November 30, 2028), under which 117 task orders have been placed at $1.6 million combined value, and a $1,489,734.58 single-award Indefinite Delivery Contract with Department of Veterans Affairs Veterans Integrated Service Network 15 for emergent fixed-wing air ambulance services supporting the Eastern Kansas Healthcare System (awarded May 26, 2023, through May 25, 2028), with three delivery orders issued totaling $548,228 and approximately $941,507 remaining under ceiling. Air Planning also operates under the GSA Multiple Award Schedule with 121 task orders valued at $31.5 million combined potential value, serving as the primary vehicle for routine Bureau of Prisons medical and inmate transport calls.

Activity contracted sharply from 2023 (35 awards) and 2024 (31 awards) to 2025 (22 awards), suggesting potential workflow normalization or customer prioritization shift following pandemic-era surge. Only one award is scheduled for completion in the next twenty-four months (combined potential value $109 thousand), presenting minimal near-term recompete exposure outside the standing HHS contingency-related work. Air Planning carries no subcontract footprint in the source data; all 411 awards shown are prime contracts.

Air Planning has been registered in the System for Award Management since 2004, indicating two decades of federal contracting incumbency. The vendor's capability profile centers on rapid-response aviation operations for correctional systems, law enforcement prisoner transport, and emergency medical evacuation — a specialized niche where sustained capacity and regulatory compliance (medical crew, aircraft certification, security protocols) create barriers to entry and support customer loyalty across dispersed Bureau of Prisons facilities and the FBI's CIRG operational needs.

Air Charter Service Provider. Arrange air charter for small, medium and large aircraft in passenger, cargo, combi and air ambulance configurations as applicable to the customer mission. 24/7/365 services.