WVPA Computers and Peripherals

The West Virginia Parkways Authority is soliciting an Agency Request for Quote on computers and peripherals to establish an open-end master agreement under ARFQ 0809 TPK2700000008, with bids due September 10, 2026 at 10:30 AM and questions due September 3, 2026 at 10:30 AM.

The scope comprises eleven line items totaling 110 units: five computer types (Standard PC, Power PC, Standard Laptop, Power Laptop, Mobile Workstation) at 10 units each; 24-inch and 27-inch flat panel monitors at 10 units each; three docking stations (for Standard Laptop, Power Laptop, Mobile Workstation) at 10 units each; and 1 TB M.2 2280 NVMe SSDs at 10 units. All equipment must be Windows 11 Pro 64-bit business-class OEM products with new components only. Specific processor, RAM, and storage configurations are detailed in the specifications; all computers require Intel Core Ultra 5 or 7 processors, four-year manufacturer onsite next-business-day warranty, ENERGY Star certification, and TPM Version 2.0. Delivery is within sixteen working days of order receipt to 374 George Street, Beckley, West Virginia, with invoicing to 374 George Street, PO Box 1469, Charleston. The vendor selected will offer the lowest overall total cost meeting all required specifications. Vendors must maintain sufficient inventory, stock spare parts for the warranty duration, provide customer support Monday through Friday 8:00 AM to 5:00 PM EST, and notify WVPA in writing sixty days prior to platform revisions.

Unit prices must include shipping, delivery, fees, and all associated costs, with pricing firm for the life of the contract unless otherwise authorized. Quantities listed (10 units per line item) are for bidding and evaluation purposes only and do not represent guaranteed or minimum purchase commitments. WVPA anticipates issuing an initial purchase order for eight Standard Laptops shortly after contract award. Renewal options for years 2 and 3 will be initiated by WVPA as change orders. All bids must be submitted electronically through wvOASIS Vendor Self Service at www.wvOASIS.gov. Vendors must acknowledge receipt of Addendum No. 01; failure to acknowledge addenda may result in bid disqualification. Commercial General Liability insurance with minimum limits of $1 million per occurrence and $2 million combined single limit is required. The buyer contact is Wesley D Vandall at 304-932-0799 or wvandall@wvturnpike.com.