Window Coverings, Including Installation and Repair Services

The City of Phoenix, located in Maricopa County, Arizona, is issuing Invitation for Bid (IFB) 26-0232 for window coverings, including installation and repair services on an as-needed basis. The procurement encompasses various window treatment categories including roller shades, blinds, miniblinds, honeycomb/cellular shades, vertical blinds, motorized shades, and exterior sunshades in both translucent and blackout options. The successful contractor must provide all labor, equipment, licensing, tools, and travel required to complete installation and repair services, and must have been in operation for a minimum of three years with all valid federal, state, and local certifications and licenses. Required qualifications include Commercial General Liability insurance with a $2,000,000 general aggregate, Automobile Liability insurance with $1,000,000 combined single limit, Workers' Compensation insurance at statutory limits, background screening at the maximum risk level, and compliance with Arizona legal worker requirements and equal employment opportunity provisions. The contract term is five years beginning September 1, 2026, or upon City Council approval, with no extension options and pricing to remain firm and fixed for the initial one-year period based on discounts from published manufacturer price lists or catalogs, after which annual price increase requests are permitted with 60 days' written notice and supporting documentation. Key deadlines include a non-mandatory pre-offer conference scheduled for April 21, 2026, at 11:00 a.m. via WebEx, written inquiries due April 28, 2026, at 2:00 p.m., and sealed offers due May 8, 2026, at 2:00 p.m.

This procurement is subject to comprehensive compliance requirements derived from federal aviation and civil rights authorities, including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, FAA Grant Assurances, and Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26 and Airport Concessions DBE requirements under 49 CFR Part 23, indicating potential set-aside considerations for disadvantaged enterprises. Contractors must comply with Phoenix City Code Chapter 18, Article V for equal employment opportunity; heat safety and mitigation measures for outdoor workers under Phoenix City Code Section 18-411; and employment eligibility verification under the Immigration Reform and Control Act and E-Verify verification as required by Arizona Revised Statutes. All subcontractors must be required to incorporate these supplemental terms into their agreements, and contractors must ensure prompt payment to subcontractors within seven days of receipt of payment from the City. The City of Phoenix retains the right to conduct compliance reviews, audits, and inspections of personnel records to ensure adherence to all contractual obligations. No specific award values or budget ranges are disclosed in the solicitation materials provided, and no incumbent vendors or current contractors are identified.