Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer form from the City of Phoenix, Arizona, pertaining to Invitation for Bid (IFB) 26-0232 for window coverings, including installation and repair services. The City of Phoenix solicits sealed offers for various window treatment products and services on an as-needed basis, including roller shades, blinds, miniblinds, honeycomb/cellular shades, vertical blinds, motorized shades, and exterior sunshades in translucent and blackout options. The successful contractor must provide all labor, equipment, licensing, tools, and travel required for installation and repair services. A non-mandatory pre-offer conference is scheduled for April 21, 2026, at 11:00 a.m. via WebEx, written inquiries are due April 28, 2026, at 2:00 p.m., and sealed offers are due May 8, 2026, at 2:00 p.m. The contract term is five years commencing September 1, 2026, or upon City Council approval, with no extension options available.

The contractor must demonstrate a minimum of three years of operational history and possess all valid federal, state, and local certifications and licenses. Pricing shall remain firm and fixed for the initial one-year period based on discounts from published manufacturer price lists or catalogs, after which annual price increase requests are permitted with 60 days' written notice and supporting documentation. Required insurance includes Commercial General Liability with a $2,000,000 general aggregate, Automobile Liability with $1,000,000 combined single limit, and Workers' Compensation insurance at statutory limits. The procurement is subject to compliance requirements including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, FAA Grant Assurances, and Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26 and Airport Concessions DBE requirements under 49 CFR Part 23. No specific award value or incumbent vendor information is disclosed.