White Glove Freight Services

The Georgia Department of Public Health issued an electronic Request for Quotes (eRFQ) under Solicitation Number 40500-DPH0000223 to establish a contract with one qualified supplier to provide white glove freight services throughout Georgia. The procurement sought to secure a vendor capable of providing pickup and delivery of shipments within the state's 18 public health district offices, with the department's warehouse located in Kennesaw, Georgia. Services required included white glove delivery capabilities across all of Georgia's 159 counties, with special handling available for liftgate needs, temperature control, courier van requests, and difficult drop-off locations. The cost proposal worksheet required tier-based pricing across five distance categories: Tier 1 for shipments under 500 miles, Tier 2 for 501-700 miles, Tier 3 for 701-1,000 miles, Tier 4 for 1,001-1,500 miles, and Tier 5 for shipments exceeding 1,501 miles, with all pricing inclusive of shipping costs and requiring signatures for both inside and outside deliveries. The original solicitation was posted on May 18, 2023, with a due date of June 29, 2023; an addendum was issued on June 9, 2023, requiring acknowledgment from all suppliers. However, the solicitation was cancelled on October 2, 2023, by Issuing Officer Lynn Walker due to the need to redevelop requirements, and all materials submitted remain closed pending potential reissuance with revised specifications.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No pricing information, contract term duration, renewal options, or total projected budget values are disclosed in the available documentation. All interested suppliers were required to register in the Team Georgia Marketplace to access solicitation documents and submit responses, with technical support available through the Help Desk at 404-657-6000. Additional charges beyond the tiered pricing structure were explicitly authorized for factors including distance and border crossing fees, product type and weight considerations, expedited service options such as overnight or same-day delivery, and special handling requirements. Interested vendors should monitor future solicitations from the Georgia Department of Public Health, as the agency indicated plans to conduct a new solicitation with revised requirements and bid forms, with all procurement records to be made available upon issuance of a Notice of Intent to Award in accordance with the Georgia Procurement Manual and the State Purchasing Act.