West Lubbock Water System Expansion

The City of Lubbock, Texas is seeking competitive sealed proposals for the West Lubbock Water System Expansion project (RFP 26-19431-AE), a construction procurement for water line expansion services. The project scope encompasses approximately 3,500 linear feet of 36-inch diameter transmission pipeline along 26th Street and Yuma Avenue, approximately 6,000 linear feet of 24-inch diameter distribution pipeline along Alcove Avenue, approximately 745 linear feet of 30-inch diameter pipeline along 29th Street, and supporting yard piping at a proposed pump station site, including installation of butterfly valves, air release valves, blowoff valves, access manholes, cathodic protection systems, and pavement restoration. The contractor must provide all labor, materials, equipment, and work necessary for a complete and operational water system with tie-in connections to existing Low Head C Pipeline and Pump Station No. 17, and must comply with extensive design standards, TCEQ regulations, AWWA standards, traffic control requirements, trench safety plans, and storm water pollution prevention protocols. Construction must commence no earlier than October 1, 2025, and must be substantially completed within 335 consecutive calendar days from the Notice to Proceed (issued 30 days following contract award) and finally completed within 365 consecutive calendar days, with liquidated damages of $1,000 per day for failure to achieve substantial completion and $1,500 per day for failure to achieve final completion; additionally, the Low Head C Pipeline shutdown cannot exceed 72 hours during tie-in work, with liquidated damages of $100 per hour for any overage. Proposals are due by 2:00 PM on March 12, 2026, with a non-mandatory pre-proposal conference scheduled for February 24, 2026, at 11:00 AM via Zoom; contractors are required to conduct site inspections and submit completed forms including proposal submittal forms, non-collusion affidavits, reference forms, conflict of interest questionnaires, contractor statements of qualifications, proposed subcontractor lists, contact person forms, insurance affidavits, and safety record questionnaires. Evaluation criteria totaling 100 points include 60 points for price, 30 points for contractor qualifications, and 10 points for construction time, with the City Council considering proposals on April 14, 2026.

The procurement includes no specific set-aside designations for disadvantaged enterprises, though contractors are requested to disclose HUB/MWBE participation goals in their qualifications statements. Bidders must meet stringent insurance requirements including Commercial General Liability of $1,000,000 per occurrence, Commercial Auto Liability of $1,000,000 combined single limit, Excess Liability of $4,000,000 per occurrence, Professional Liability of $1,000,000 per occurrence/$2,000,000 aggregate, and Workers' Compensation at statutory limits, with valid certificates required within ten business days of award notification; failure to meet insurance requirements may result in proposal rejection. A proposal security bond equal to five percent of the total proposal amount is required upon submission, and if the contract price exceeds $100,000, a performance bond of 100% of the contract price and a payment bond of 100% of the contract price are required within ten business days of award. Contractors must comply with Texas Government Code Chapter 2258 prevailing wage rate requirements and provide workers' compensation coverage for all employees and subcontractors. The estimated construction budget for this project is $10,500,000, and the City of Lubbock qualifies for exemption under Texas Limited Sales, Excise and Use Tax Act provisions. Contractors selected will be required to execute the contract, obtain all required insurance policies, and provide performance and payment bonds within ten business days of award notification, with the City Council reserving the right to reject any or all proposals and waive formalities.