Website Hosting, Maintenance & Application Developer

Adams State University in Alamosa County, Colorado, is seeking a comprehensive website hosting, maintenance, and application development contract through RFP ASU24005. The procurement targets a vendor to host and provide daily maintenance for the university's existing WordPress 6.2 website, which currently resides on an on-premises Docker container and MySQL database. Key deliverables include website migration to an off-campus hosting location, maintaining full website functionality, tracking and applying WordPress and plugin updates, managing the university's custom WordPress child theme, and ensuring web accessibility compliance with WCAG 2.2 standards. The vendor must provide daily backups, staff training, and maintain access to existing web services like Google Drive, Google Analytics, Google Tag Manager, and Siteimprove. The proposal submission deadline is March 13, 2024, at 2:00 PM MT, with an estimated contract commencement on May 1, 2024. A potential vendor conference/demonstration is anticipated for the week of March 25, 2024. The contract will be for an initial one-year term with options for four additional one-year renewals, and the project requires a concept-to-completion approach that transfers all original content, coding, and graphics to Adams State University's ownership.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations. The current website comprises approximately 2,734 pages and 1,684 posts, with a total website storage of 3.8GB for uploads and 1GB for the database. The university is open to various cloud hosting options, including Amazon Web Services, Google Cloud Platform, Microsoft Azure, and DigitalOcean. The project anticipates 20-40 hours of monthly project management and emphasizes vendor capabilities in providing reliable, secure, and accessible website maintenance with potential future development guidance. While specific budget ranges are not detailed, the contract will require the vendor to maintain ADA compliance using Siteimprove and perform WordPress and plugin updates currently conducted every 8-12 months. The university has a single content manager and requires FERPA compliance considerations in the website hosting and maintenance approach. The procurement seeks a vendor capable of seamlessly transitioning and maintaining the current website infrastructure while providing ongoing development and support.