Waterproof coating, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of waterproof coating on a term contract basis. The procurement seeks quotations for three specific BASF MasterProtect HB 400DOT water-based, high-build, 100% acrylic waterproof coating products in different colors: Parchment #9119-P (115 pails estimated), French Vanilla #9218-M (115 pails estimated), and Early Dawn #9276-M (50 pails estimated), all with fine texture. Quotations must be submitted by May 24, 2023, at 4:00 p.m. to Kerry L. Parker, Buyer, at the Palm Beach County Purchasing Department via fax or email. The successful quoter will be awarded a twelve-month term contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. Delivery must occur within fourteen calendar days of receipt of a delivery order with F.O.B. point at destination and all freight and shipping charges included in the unit price. Pricing must be submitted on the provided response form with unit prices quoted to two decimal places representing firm, fixed pricing valid for the initial term and any renewal periods. Required qualifications include registration as a vendor in Palm Beach County's Vendor Self Service (VSS) system, Commercial General Liability Insurance of at least $500,000 per occurrence, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, with all subcontractors also requiring pre-contract registration.

The solicitation is subject to the Equal Business Opportunity (Ordinance, with Small, Minority, and Women-owned Business Enterprise (S/M/WBE) preferences available for certified entities within 10% of the lowest responsive, responsible bid. No incumbent vendors or current contractors are identified in the solicitation documents. The anticipated contract value over the initial twelve-month term is $45,000, with Palm Beach County reserving the right to increase or decrease quantities and value as necessary. The solicitation applies an all-or-none award basis, requiring quoters to submit pricing on all three items to be considered responsive. No specific evaluation criteria beyond responsiveness and responsibility are detailed in the available documentation, though pricing competitiveness and the ability to meet delivery timelines would typically be primary considerations. Interested vendors must ensure compliance with all insurance requirements and vendor registration prerequisites prior to submission to qualify for award consideration.