Water Utilities Fire Hydrant Maintenance Project

The City of Waco, Texas has issued a Request for Bid (RFB 2024-087) for a comprehensive Water Utilities Fire Hydrant Maintenance Project, covering approximately 1,966 fire hydrants within the city's infrastructure. The project requires a contractor to perform extensive maintenance services including exercising and testing fire hydrants, conducting pressure tests, greasing hydrant parts, performing minor repairs, and installing fixture ID tags and street reflectors. Key deliverables include creating a traffic control plan, painting hydrants with specific color specifications (Federal Spec Yellow 3186 and Forest Green 822918), and maintaining an online dashboard for reporting inspection results. The contractor must self-perform at least 51% of the work and be capable of servicing hydrants from various manufacturers including Kennedy, US Pipe, American Darling, Mueller, Clow, and EJ. A non-mandatory pre-bid meeting was held on November 14, 2024, with bid submissions due on December 3, 2024, at 2:00 PM CT, and bid opening scheduled for 2:05 PM CT via Zoom video conferencing. The contract duration is 365 calendar days with two possible renewals, and work is to be performed Monday through Friday, 7:00 AM to 5:00 PM.

The solicitation documents do not specify any set-aside designations or restrictions on the types of organizations that can respond to the bid. No information is provided about incumbent vendors or current contractors. The City will provide certain materials for the project, including hydrant tags, reflectors, gaskets, and replacement hydrants, while the contractor is responsible for labor and other materials. The City's engineering estimate for the project is $130,000, with the bid sheet allowing for potential variations in quantities based on unit prices and approved budgeted funds. The project includes specific requirements for hydrant replacements, with the city supplying hydrants (EJ, Clow, or American Darling brands) and the contractor providing labor for installations in grass, asphalt, and concrete settings. Payment terms allow for potential early payment discounts, with standard payment due within 30 days after acceptance and invoice receipt. The successful bidder will be required to comply with various state-mandated certifications and provide appropriate bonding and insurance documentation.