ESBD_381615_1732295273101_RFB 2024-087 Addendum No. 1.pdf

Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Phone: 254-750-8098

Fax: 254-750-8063 melaniew@wacotx.gov

CITY OF WACO www.waco-texas.com

Date: 11/22/2024

RFB No: 2024-087 Commodity: Water Utilities Fire Hydrant Maintenance Project Purchasing Agent: Melanie Wade

Closing Time: 2:00 P.M. CST, Tuesday, December 3, 2024 Opening Time: 2:05 P.M. CST, Tuesday, December 3, 2024

RFB Opening Location: Via Zoom Video and Dial In

Addendum No: 1

Questions and answers on following pages.

The above-mentioned RFB has been changed. Sign and return addendum to the Purchasing Office by the closing time and date with your RFB response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.

Firm:____________________________________________________________________________________

Address___________________________________________________________________________________

Signature of Person Authorized to Sign Bid:______________________________________________________________________

Signor's Name and Title (print or type):_____________________________________________________________________________

E-mail Address:____________________________________________________________________________

Date:____________________Telephone:___________________________Fax:_________________________ mailto:melaniew@wacotx.gov file://NETAPP/HOMES/JodyC/0%20Purchasing/Utilities/2014/RFB%202014-012%20Generator%20Rebuild/www.waco-texas.com

Questions

RFB 2024-087 Water Utilities Fire Hydrant Maintenance Project

Bid Item 1.0 – Prepare Traffic Control Plan:

1. Is this to be a site specific, engineered plan that is involved with each location?

a. Traffic Control Plan should comply with the Texas Manual on Uniform Traffic Control Devices (TMUTCD).

2. Are there any TXDOT or County ROWs involved?

a. Yes, there will be occasional TXDOT and/or County ROWs on hydrants along state and county roads.

3. What individual Permits with be required?

a. No permits are required.

4. Although not mentioned, what about any required Trench Safety Plans for excavation depths exceeding 5-feet?

a. Trench Safety Plans will be subsidiary to Bid/Price Sheet Items 20.0, 21.0, and 22.0.

5. Although not mentioned, will a formal Asbestos Remediation Program be required if AC (asbestos concrete) pipe is encountered?

a. No, we do not anticipate encountering AC pipe.

Bid Item 6.0 – Replace missing water box lids:

6. Does this include cleaning out the riser?

a. No, only lid replacement is required.

7. Will the city supply the lid? Is the lid a custom-labeled item?

a. Yes, the City will have lids in stock.

8. Assume there is no concrete or asphalt restoration included or concrete blocking around the paving ring casting.

a. No concrete or asphalt restoration is required for valve boxes.

Bid Item 7.0 – Paint Existing Fire Hydrants

9. Is sand blasting required?

a. Sandblasting is not required. Wire brush prep is allowed.

10. Can the Fire Hydrant Upper Barrels be removed and serviced elsewhere?

a. No, the upper barrel is to be prepped and painted in place.

Bid Items 8.0-19.0 - Repair Existing Fire Hydrants

11. Do all the Fire Hydrants have 5-1/4” Barrels?

a. No

12. Do all of the Fire Hydrants have working Isolation Valves?

a. Yes, however, if the isolation valve fails City staff will address it in the field.

13. Will the city be responsible for the shutout and operation of the Isolation Valves?

a. Yes

14. If the Lower Seat cannot be removed (due to age and overall condition), will any consideration be paid for attempting this removal?

a. No

15. Replacement Parts for Mueller and US Pipe Fire Hydrants take several weeks to obtain and might not even be available anymore.

a. If repair parts cannot be secured, there may be opportunity to replace the fire hydrant with the City’s approval.

16. No mention if Barrel Extension will be required to be installed if needed.

a. We typically do not allow barrel extensions on new installations.

Bid Items 20-22 – Replace Fire Hydrant as designated

17. States the Fire Hydrant will be supplied, but what about any other fittings or restraints that will be used?

a. The City will supply all parts.

18. What are the limits of restoration if the Fire Hydrant is located within a sidewalk or other concrete or paving area?

a. The limits of restoration are what was removed to install the fire hydrant. If in a sidewalk, full sidewalk panel will need to be replaced. If in asphalt, the area must be squared up.

19. Are landscape restoration or erosion control items required?

a. No erosion control needed. The limit of landscape restoration will be topsoil and grass replacement.

20. The City of Waco requires the contractor to have an online dashboard.

Is it Waco’s desire to have a dashboard that functions as a comprehensive, web-hosted platform designed to provide real-time updates and actionable insights from field assessments?

a. Yes

Should the data platform provide field technicians with an QC embedded data collection interface to ensure quality of the data and provide Waco with understandable metrics and project health statistics, supporting informed decision-making and proactive management?

a. Yes

Should the dashboard include interactive elements to allow users to click on specific assets or filter map views through chart elements, facilitating detailed and intuitive data exploration?

a. Yes

Should key dashboard features include:

• Progress Tracking: Detailed summary of expected appurtenances throughout the program, as well as actual inspections performed.

• Aggregated Operational Data: Compilation and display of information regarding the operating condition and other relevant operational data of assets assessed by the service provider.

• Interactive Asset View: Capability to view the location and attributes of individual assets or groups of assets interactively.

• Year-over-Year Assessment Comparison: Tools to compare assessment data year-over-year to track changes in the system over time.

• Spatial Work Assignment: Ability for Waco to assign work through a spatial selection process within the application.

• Multimedia Content Delivery: Feature-driven multimedia content delivery for appurtenance information, enhancing the visualization and understanding of asset data.

• Export Capabilities: Functionality to export asset information on demand for external use and reporting.

• Digital Pairing Display for Hydrant Testing: For two-hydrant M-17 fire hydrant testing and maintenance, the dashboard will display planned digital pairings of hydrants before field work execution.

Should key features for hydrants include:

• Tachometer: Represents the number of hydrants assessed to date.

• Pie Chart: Displays the operability status of hydrants.

• Out of Service Hydrants: Provides specific information on hydrants that are out of service and the required repairs, which is crucial for ensuring availability for firefighters.

• System Pressures and GPM: Includes a histogram of system pressures and GPM from flowed hydrants.

• Accessibility Issues: Identifies hydrants that were inaccessible, could not be located, or need raising for proper operation.

• Low Flow Hydrants: Highlights hydrants with flow below 20 psi, indicating potential closed valves in the system and increased water contamination risk.

a. The information will need to be available for download from the dashboard as necessary. Minimum information for reporting on dashboard is listed below. Any additional dashboard features are not required but may be included if deemed helpful. Contractor will submit a screen shot of their dashboard or guest login information with bid package so the City of Waco can review the information.

Minimum Information for Reporting on Dashboard:

- Hydrant ID

- Operating Condition of fire hydrant

- Inspector

- Inspection date

- Address/location

- Fire hydrant manufacturer and model year manufactured if applicable

- Main valve size

- Pumper height

- Static pressure (any incident of static pressure below 20 psi will be brought to the attention to the City immediately)

- Pitot Pressure

- Low Flow (Y/N)

- Residual Pressure

- Number of minutes flowed

- Gallons per minute

- Gallons flowed

- Found hydrant out of service (Y/N)

- Paint Complete (Y/N)

- Bonnet Color

- Contractor taken GPS Coordinates of Fire Hydrant

21. In regards to the hydrant replacements, Is the City of Waco providing all of the materials or just the fire hydrants? Ex. Fittings, restraints, gaskets kits, etc.

a. Hydrant replacement and all materials will be provided by the City. Bidder is to price for labor only on Bid/Price Sheet Items 20.0, 21.0, and 22.0.

22. When replacing the fire hydrants, who is responsible for shutdowns & restraints of existing isolation valves if needed?

a. City staff will be responsible for the isolation valves and will coordinate closely with the selected contractor on hydrant replacements.

23. Will there be any above ground hydrant replacements, or will all replacements require excavation?

a. All hydrant replacements will typically require excavation. Repairs may be limited to above ground where applicable.

24. Is the City of Waco requiring OEM parts for hydrant repairs or will after-market parts be accepted?

a. Yes, OEM parts are required for all hydrant repairs.

25. Is Contractor required to assess the fire hydrant control valve as part of the scope of work?

a. No, valve exercising and assessments will be completed under a separate Valve Maintenance contract.

26. Will the City of Waco provide control valve lids?

a. Yes, the City will have lids in stock.