Water Heaters

The Coweta County School System is seeking sealed bids for the procurement and installation of water heaters across four school facilities: Poplar Road Elementary School, White Oak Elementary School, Madras Middle School, and Northgate High School. The procurement, identified as IFB #25-00010, specifically requires four 100-gallon natural gas water heaters (model BTH-199 100), with each school receiving one unit. The project involves complete removal and disposal of existing water heaters, followed by new unit installation, with all labor and materials costs to be included in the bid pricing. Written questions from potential bidders must be submitted by December 9, 2025, with sealed bids due by 10:00 AM on December 12, 2025, and a bid opening scheduled for 1:00 PM that same day at the School Nutrition office located in Newnan, Georgia. The contract period will run from December 25, 2025, through June 26, 2026, with potential extension options of up to three months at the same bid pricing through mutual written agreement.

The procurement demonstrates a commitment to providing opportunities for small businesses, minority-owned enterprises, women's business enterprises, and veteran-owned businesses, consistent with federal procurement standards under 2 CFR Part 200. The solicitation is subject to federal and state regulations, including Buy American requirements and debarment verification for bids exceeding $25,000. The School Food Authority (SFA) reserves the right to award the contract to a single or multiple vendors and may accept or reject any bids. Bid prices must remain firm for 120 days from the contract award date, with potential price adjustments permitted on a six-month basis if verified by third-party market documentation. While specific budget ranges are not explicitly stated, the procurement indicates that the award is contingent upon available budget funds and approval by the SFA Board of Education. Payment terms include remittance within 30 days of invoice receipt, following inspection and acceptance of the products.