Wastewater Treatment Plant Operator, Maintenance, and Repair

The West Virginia Department of Corrections and Rehabilitation (DCR) is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000006) to establish an open-ended master agreement for wastewater treatment plant operation, maintenance, and repair services at the Donald R. Kuhn Juvenile Center located in Julian, West Virginia. The scope of work encompasses plant operations, inspections, preventative maintenance, corrective maintenance, replacement parts, and installation of new devices and equipment for an existing packaged Sequencing Batch Reactor (SBR) sewage collection and treatment system. Qualified contractors must hold a Class S Water Treatment Plant Operator certification, demonstrate three years of experience in wastewater treatment plant operations, possess a valid West Virginia Contractors License, maintain Commercial General Liability and Automobile Liability Insurance of $1,000,000 per occurrence, and submit a bid bond equal to five percent of the total bid amount. Contractors must provide a flat annual rate for plant operation, preventative maintenance, inspections, and testing; hourly rates for regular, overtime, holiday, and emergency corrective maintenance labor; and a percentage markup on parts and equipment purchases. Key deliverables include 24/7/365 emergency telephone service, compliance with West Virginia Division of Environmental Protection operational standards, detailed maintenance logs, quarterly reporting, and all labor, materials, tools, equipment, and travel costs. A mandatory pre-bid meeting was held on August 19, 2025, at 11:00 AM EST, with attendance required for bid eligibility. The deadline for submitting vendor questions is August 26, 2025, at 2:00 PM EST, and bids are due by September 2, 2025, at 10:30 AM EST, with bid opening scheduled for 11:00 AM EST the same day in Charleston.

The solicitation documentation does not identify any set-aside designations, incumbent contractors, or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. Contractors are required to secure all required permits, comply with facility security requirements including NCIC background checks for all personnel, and meet all applicable federal, state, and local regulations. The contract is structured as an open-ended agreement with an initial term of one year and the potential for four successive one-year renewals. The total contract value is capped at $500,000 across all contract terms and renewals. Per Addendum No. 1, only vendors that attended the mandatory pre-bid meeting held on August 19, 2025, are eligible to submit bids. The solicitation requires integration with the existing wastewater treatment infrastructure at the facility and adherence to the operation and maintenance manual specifications for the packaged SBR system currently in place.