ARFQ 0608 DCR2600000006 - Addendum No. 1.pdf
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- Solicitation number
- ARFQ 0608 DCR2600000006 2
- Issued by
- Berkeley County, West Virginia
About this file
This is Addendum No. 1 to a Request for Quotation (ARFQ 0608 DCR2600000006) issued for wastewater treatment plant operator, maintenance, and repairs services at the Donald R. Kuhn Juvenile Center. The addendum addresses vendor questions and clarifications regarding contract performance requirements and bidding procedures. A mandatory pre-bid meeting was held on August 19, 2025, with KEMRON as the only vendor in attendance. The bid submission deadline is 10:30 AM Eastern Standard Time on September 2, 2025. Only vendors that attended the mandatory pre-bid meeting are eligible to submit bids on this request for quotation.
The addendum clarifies that expendable materials associated with preventative maintenance, including bearing lubricant, v-belts, and UV lamps, are to be included in the Plant Operation, Preventative Maintenance, Inspections, and Testing quote on Exhibit C's pricing page. The "disinfection date" referenced in preventative maintenance requirements is defined per the operation and maintenance manual. Wire-brushing and painting of rusted metal is required annually within the perimeter security fence surrounding the wastewater treatment plant equipment. A mandatory pre-bid sign-in sheet has been attached to document attendee participation, and the bid time and date remain unchanged.
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Text version
ARFQ 0608 DCR2600000006
REQUEST FOR QUOTATION
WASTEWATER TREATMENT PLANT OPERATOR, MAINTENANCE, AND REPAIRS
CONTRACT
DONALD R. KUHN JUVENILE CENTER
Addendum No. 1
Questions:
Q1: Exhibit C: Pricing Page/ 1.04.B Performance Requirements, Preventative Maintenance –
Please clarify if costs for expendable materials associated with Preventative Maintenance (bearing lubricant, v-belts, UV lamps, etc.) are to be included in Plant Operation, Preventative Maintenance, Inspections, and Testing or New Equipment, Devices, and Parts Markup Percentage Quote on Exhibit C: Pricing Page.
A1: Yes
Q2: 1.04.B.5 Performance Requirements, Preventative Maintenance – Disinfection is required at variable timeframes “from disinfection date”. Can clarification be provided on what constitutes the “disinfection date”?
A2: As per the requirements stated in the operation and maintenance manual.
Q3: 1.04.B.4.d Performance Requirements, Preventative Maintenance – 1.04.B.4.d indicates the contractor must wire-brush and paint all rusted metal annually. What are the limitations for this requirement? Ex. Within the perimeter fence, exposed surfaces of the SBR tank, within the control room, etc.
A3: Area within the perimeter security fence that is installed around the new wastewater treatment plant equipment.
Q4: Instructions To Vendors Submitting Bids, Item 3 – Prebid Meeting – KEMRON was the only Vendor to attend the August 19 pre-bid meeting. It is stated in the Instructions to Vendors Submitting Bids that “Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid”. Is this statement is accurate? Will it remain accurate in given one (1) Vendor attended the pre-bid meeting?
A4: Only the vendors that attended the mandatory pre-bid meeting are permitted to submit a bid on the ARFQ.
Clarifications:
C1: Please see attached mandatory pre-bid sign-in sheet.
C2: The bid time and date remain the same: 10:30 AM E.S.T on September 2, 2025
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