Wastewater Pumping & High Pressure Jetting Services

The West Virginia Division of Corrections and Rehabilitation, acting through the Department of Homeland Security's Division of Administrative Services, issued Agency Request for Quote (ARFQ) 0608 DCR2300000005 on behalf of the North Central Regional Jail and Correctional Facility located in Greenwood, Doddridge County, West Virginia. This sealed bid procurement seeks a one-year contract with up to three successive one-year renewal periods for wastewater pumping, removal, disposal, and high-pressure jetting services at the 65,000-gallon pre-treatment facility. The scope of work encompasses eight line items: sewage removal and disposal from two separate pre-treatment vessels (12 trips each annually), lift station manhole sewage removal and disposal (26 trips annually), high-pressure jetting of sewer and drain lines (10 trips annually), and corresponding emergency call-out services for each category (2 trips each annually). The high-pressure jetting system must have a minimum capability of 18 gallons per minute at 4,000 PSI and service pipes up to eight inches in diameter. Scheduled services must be performed Monday through Friday between 8:00 a.m. and 4:00 p.m. EST, while emergency services must be available 24/7 with a five-hour response time requirement. The solicitation requires a mandatory pre-bid meeting for all vendors, with bid submissions due by July 25, 2022 at 2:30 p.m. EST and sealed bid opening scheduled for July 26, 2022 at 10:00 a.m. EST. Questions from potential bidders were due by July 18, 2022 at 2:00 p.m. EST. Vendors must possess a minimum of three years of experience in sewage pumping, disposal, and high-pressure water jetting, with all work performed by appropriately trained personnel in compliance with local, state, and federal regulations. All mileage, travel costs, and travel time must be included in quoted rates rather than billed separately. Contract award will be made to the lowest responsive and responsible bidder meeting all mandatory requirements.

The procurement does not specify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted organization types in the available documentation. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must meet several compliance requirements, including execution of a notarized Purchasing Affidavit confirming the absence of monetary defaults to the state or political subdivisions and compliance with workers' compensation statutes. The successful vendor must provide performance bonds and labor/material payment bonds each in the amount of 100 percent of the contract value, as well as Commercial General Liability Insurance of at least $250,000 per occurrence with the state named as an additional insured. Pricing must be firm for the life of the contract, with vendors required to extend any publicly advertised sale prices to the state at the lower of the contract price or advertised sale price. The solicitation documents do not provide a total contract value or budget range estimate, requiring vendors to submit unit prices per trip for each service line item based on the estimated annual quantities provided for bidding purposes only. All inquiries should be directed to Herbert Mickey Skeens, the procurement buyer, at (304) 558-2350 or herbert.m.skeens@wv.gov, with bid submissions made electronically through wvOASIS or in sealed form to the Division of Administrative Services.