ARFQ 0608 DCR2300000005 - Specifications.pdf

REQUEST FOR QUOTATION

Wastewater Pumping, Removal, Disposal, and High-pressure Jetting Services

ARFQ DCR2300000003

Revised 7/08/2022

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Homeland Security - Division of Administrative Services (WVDAS) is soliciting bids on behalf of West Virginia Division of Corrections and Rehabilitation (WVDCR) – North Central Regional Jail and Correctional Facility (NCRJ) to establish a contract for sewage pumping, removal and disposal of the facilities pre-treatment sewer system, and high-pressure sewer jetting. NCRJ is located at 1 Lois Lane, Greenwood, WV 26415. The facility is in Doddridge County.

1.1 The facility has a sixty-five thousand (65,000) gallon pre-treatment plant.

1.2 The facility wastewater flows through pipe to a muffin monster and then into a lift station manhole. Then, the wastewater is pumped at the lift station into a pipe that flows to an auger monster. The wastewater then flows into two (2) separate pre-treatment vessels.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means to provide the proper equipment and service for removal and disposal of sewage from the pre-treatment plant system, and jetting sewer and drain lines.

2.2 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A and used to evaluate the Solicitation responses.

2.3 “Solicitation” means the official notice of an opportunity to supply WVDCR with goods or services that is published by WVDAS.

2.4 “PSI” means Pounds Per Square Inch.

2.5 “GPM” means Gallons Per Minute.

3. QUALIFICATIONS:

3.1 Vendor shall have three (3) years minimum experience in sewage pumping, disposal, and high-pressure water jetting.

3.2 At all times, Vendor shall ensure all work is performed by appropriately trained and qualified personnel.

3.3 The Vendor shall be responsible for the collection, transportation, and disposal of sewage in accordance with all local, state and federal laws, ordinances, rules and regulations.

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Service Requirements and Deliverables:

Contract Services must meet or exceed the mandatory requirements listed below.

4.1.1 Sewage Pumping, Disposal and High-Pressure Jetting

Services:

4.1.1.1 Remove and dispose of sewage, both wastewater and

sludge from pre-treatment vessel one (1).

4.1.1.2 Remove and dispose of sewage, both wastewater and

sludge from pre-treatment vessel two (2).

4.1.1.3 Remove and dispose of sewage, both wastewater and

sludge from the lift station manhole.

4.1.1.4 Provide High Pressure Jetting of sewer and drain lines.

4.1.1.4.1 Vendor shall have equipment capable of

jetting pipes up to eight (8) inches in diameter.

4.1.1.4.2 Vendor shall have, at a minimum, the ability

to provide high pressure jetting with 18 GPM at 4000 PSI.

4.1.1.4.3 High Pressure Jetting of sewer lines is

scheduled on an as needed basis and will be quoted as a per trip rate.

4.1.1.5 Sewage pumping and disposal of the lift station

manhole will be done approximately every week or on an as needed basis. NCRJ will schedule mutually agreeable service dates with the Vendor.

4.1.1.6 Sewage pumping and disposal of the pre-treatment

vessel one (1) and vessel two (2) will be done on an as needed basis. NCRJ will schedule mutually agreeable service dates with the Vendor.

4.1.1.7 A staff member shall inspect the lift station manhole, pre-treatment vessel one (1), and pre-treatment vessel two (2) with the Vendor prior to and after removal of sewage to ensure areas have been emptied of all wastewater and sludge. If the Vendor needs to pressure wash with fresh water to remove the sludge, the water must also be removed.

4.1.1.8 Vendor shall quote a separate per trip price for each individual system as shown on the pricing page.

4.1.1.9 All scheduled pumping and high-pressure jetting

services shall be performed between the hours of 8:00am Est through 4:00pm EST Monday through Friday, excluding holidays unless other times are mutually agreed upon by the Vendor and the Agency.

4.1.1.10 Vendor shall not subcontract any services

performed under this contract without approval by Agency.

4.1.2 Emergency Call-Out Services

4.1.2.1 Vendor shall quote per-trip pricing for emergency call-out service for the vessel one (1).

4.1.2.2 Vendor shall quote per-trip pricing for emergency call-out service for vessel two (2).

4.1.2.3 Vendor shall quote per-trip pricing for emergency call-out service for the lift station manhole.

4.1.2.4 Vendor shall quote per-trip pricing for emergency call-out service to provide high-pressure jetting of sewer drain lines.

4.1.2.5 These rates shall be charged to the Agency when any

occurrence is declared an emergency by the Agency and requires immediate attention.

4.1.2.6 Vendor shall be at the facility within five (5) hours of receipt of the emergency call-out.

4.1.2.7 Vendor shall maintain a continuous twenty-four (24)

hour, seven (7) days a week, three hundred sixty-five

(365) days a year emergency telephone service.

Vendor shall establish a call down list or other procedure that will ensure the quickest possible response time.

5. CONTRCT AWARD

5.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract services. This Contract shall be awarded to the Vendor providing the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

5.2 Pricing Page: Vendor should complete the Pricing Page by inserting the

Unit Price for each item listed. Multiply the Unit Price by the Estimated Quantity to determine the Extended Price. Add the Extended Prices to determine the Overall Total Cost. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirely shall result in Vendor’s bid being disqualified.

Vendors are strongly encouraged to complete the Pricing Pages through wvOASIS or electronically in Microsoft Excel. Doing so will reduce the number of, and the possibility for, calculation errors.

The WVDAS reserves the right to take Vendor’s Pricing Pages and insert the appropriate numbers into the Microsoft Excel spreadsheet if Vendor chooses to complete the Pricing Pages in any other way.

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7. PAYMENT: Agency shall pay the Unite Prices, as shown on the Pricing Page, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs must be included in the flat fee or per-trip rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9. VENDOR DEFAULT:

9.1 The following shall be considered a vendor default under this Contract.

9.1.1 Failure to provide Contract Services in accordance with the requirements contained herein.

9.1.2 Failure to comply with other specifications and requirements contained herein.

9.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

9.1.4 Failure to remedy deficient performance upon request.

9.2 The following remedies shall be available to agency upon default.

9.2.1 Immediate cancellation of the Contract.

9.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

9.2.3 Any other remedies available in law or equity.

10. MISCELLANEOUS:

10.1 Reports: Upon request, Vendor shall provide quarterly reports and annual summaries to the agency or facility showing the agency’s or facility’s items purchased, quantities of items purchased, and total dollar value of the items purchased. Vendor shall also provide reports, upon request, showing the items purchased during the term of this Contract, the quantity purchased for each of those items, and the total value of purchases for each of those items. Failure to supply such reports may be grounds for cancellation of this Contract.

10.2 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary Contract Manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract Manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract Manager and his or her contact information below.

Contract Manager:

Telephone Number:

Fax Number:

Email Address: