Waldo County Janitorial Services

The State of Maine Judicial Branch is soliciting proposals through a Request for Proposals (RFP 202509140) for comprehensive janitorial services at the Waldo County Courthouse in Belfast, Maine, a 33,000 square-foot facility. The procured services include daily maintenance, floor care, restroom cleaning, and specialized cleaning tasks, with specific staffing requirements of one maintenance/day porter (2 hours daily), one second shift supervisor (6 hours daily, Monday-Friday 4:30 p.m. to 10:30 p.m.), and two second shift workers (8 hours daily, Monday-Friday 5 p.m. to 9 p.m.), totaling 16 hours daily plus 24 documented hours monthly for periodic work. The contractor must supply all labor, equipment, supplies, tools, and materials, including commercial vacuums with HEPA filters, floor scrubbers, carpet extractors, and cleaning chemicals. The initial contract period runs from March 1, 2026, through February 28, 2027, with two optional renewal periods extending through February 28, 2031. Questions must be submitted by February 9, 2026, at 4:00 p.m., and proposals must be submitted through the Vendor Self Service (VSS) system by February 18, 2026, at 4:00 p.m. The evaluation criteria allocates 50 points to Cost Proposal, 25 points to Organization Qualifications and Experience, and 25 points to Proposed Services, with the lowest bid receiving the maximum 50 cost points and higher bids receiving proportionally fewer points. The State anticipates making one award and will not seek best and final offers; all proposals must remain firm for 180 days from bid opening.

Bidders must be certified Work Centers as defined in 5 MRSA 1826-B.2, which represents a set-aside designation restricting participation to qualifying organizations. Required qualifications include proof of Work Center certification, a Certificate of Insurance on an ACORD form evidencing general liability coverage, five-year litigation history, an organizational chart, and three project references within the past five years demonstrating relevant experience. No subcontractors may perform more than 15% of the work, and any subcontractors used must provide equal insurance certificates. The cost proposal must be submitted as a fixed amount covering all five years of service (initial period plus two renewals), providing a comprehensive pricing structure for the entire contract term. Payment terms are net 30 upon receipt of accurate invoices containing the State contract number and correct pricing information. No incumbent vendor or budget range has been specified in the procurement documentation.