RFP 202509140 RFP Amendment.docx

This is a Solicitation Amendment from the State of Maine Judicial Branch regarding RFP #202509140 for janitorial services at the Waldo County Courthouse in Belfast, Maine. The amendment revises the proposal submission deadline to February 25, 2026, at 4:00 p.m. local time. The original RFP solicits comprehensive janitorial services for a 33,000 square-foot facility, including daily maintenance, floor care, restroom cleaning, and specialized cleaning tasks. Required staffing consists of one maintenance/day porter (2 hours daily), one second shift supervisor (6 hours daily, Monday-Friday 4:30 p.m. to 10:30 p.m.), and two second shift workers (8 hours daily, Monday-Friday 5 p.m. to 9 p.m.), totaling 16 hours daily plus 24 documented monthly hours for periodic work. The contractor must supply all labor, equipment, supplies, tools, and materials, including commercial vacuums with HEPA filters, floor scrubbers, carpet extractors, and cleaning chemicals. The initial contract period runs from March 1, 2026, through February 28, 2027, with two optional renewal periods extending through February 28, 2031. Questions must be submitted by February 9, 2026, at 4:00 p.m.

The cost proposal must be submitted as a fixed amount covering all five years of service with net 30 payment terms upon receipt of accurate invoices. The evaluation criteria allocates 50 points to Cost Proposal, 25 points to Organization Qualifications and Experience, and 25 points to Proposed Services, with the lowest bid receiving maximum cost points. Bidders must be certified Work Centers as defined in 5 MRSA 1826-B.2, a set-aside designation restricting participation to qualifying organizations. Required qualifications include Work Center certification proof, a Certificate of Insurance on an ACORD form evidencing general liability coverage, five-year litigation history, an organizational chart, and three project references within the past five years. No subcontractors may perform more than 15% of the work, and any used subcontractors must provide equal insurance certificates. All proposals must remain firm for 180 days from bid opening, and the State anticipates making one award without seeking best and final offers.