RFP 202509140 Answer Vendor Question.xlsx

This is a vendor question and answer document related to Request for Proposals 202509140, issued by the Maine Judicial Branch for janitorial services at the Waldo County Courthouse in Belfast, Maine. The RFP solicits comprehensive janitorial services for a 33,000 square-foot facility, including daily maintenance, floor care, restroom cleaning, and specialized cleaning tasks. The required staffing consists of one maintenance/day porter (2 hours daily), one second shift supervisor (6 hours daily, Monday-Friday 4:30 p.m. to 10:30 p.m.), and two second shift workers (8 hours daily, Monday-Friday 5 p.m. to 9 p.m.), totaling 16 hours daily plus 24 documented hours monthly for periodic work. The contractor must supply all labor, equipment, supplies, tools, and materials, including commercial vacuums with HEPA filters, floor scrubbers, carpet extractors, and cleaning chemicals. The initial contract period runs from March 1, 2026, through February 28, 2027, with two optional renewal periods extending through February 28, 2031. The question submission deadline was February 9, 2026, at 4:00 p.m., and proposals were due February 18, 2026, at 4:00 p.m. No walk-through inspection was scheduled for this procurement.

The current service provider is Clean Works Services, LLC. The Maine Judicial Branch encourages all bidders to submit their lowest possible pricing and does not publicly disclose the current contract price. The evaluation criteria allocate 50 points to the cost proposal, 25 points to organizational qualifications and experience, and 25 points to proposed services, with the lowest bid receiving maximum cost points. Bidders must be certified Work Centers as defined in 5 MRSA 1826-B.2, a set-aside designation restricting participation to qualifying organizations. Required qualifications include Work Center certification, a Certificate of Insurance on an ACORD form evidencing general liability coverage, five-year litigation history, an organizational chart, and three project references within the past five years. No subcontractors may perform more than 15% of the work, and any subcontractors used must provide equal insurance certificates. The cost proposal must be submitted as a fixed amount covering all five years of service, and the State maintains payment terms of net 30 upon receipt of accurate invoices. The State anticipates making one award and will not seek best and final offers; all proposals must remain firm for 180 days from bid opening.