Waco MPO Transportation Signage Inventory and Demonstration Projects

This Request for Proposal (RFP 2026-017) is issued by the City of Waco Purchasing Services on behalf of the Waco Metropolitan Planning Organization (MPO) to procure qualified consulting services for a comprehensive transportation signage inventory and safety demonstration project across McLennan County, Texas. The project encompasses 11 jurisdictions including unincorporated McLennan County and the municipalities of Bellmead, Crawford, Gholson, Golinda, Hallsburg, Hewitt, Lacy Lakeview, Lorena, McGregor, and Robinson. The scope of work requires the selected consultant to conduct a systemwide inventory of all regulatory, warning, and informational roadway signage; document sign conditions, retroreflectivity, and compliance with Manual on Uniform Traffic Control Devices (MUTCD) standards; develop standardized GIS-compatible datasets; create a user-friendly Business Intelligence dashboard; identify and categorize signage deficiencies; and implement targeted, low-cost demonstration projects at selected locations. Key objectives include addressing deficiencies in roadway signage that contribute to safety risks for all transportation system users, particularly in rural and small-community environments. Proposals will be evaluated on a 100-point scale based on Project Understanding and Approach (40 points), Expertise and Experience (30 points), Schedule and Capacity (20 points), and Satisfaction of Previous Clients (10 points). Mandatory requirements include the firm's licensure or registration to practice in Texas (if required), absence of conflicts of interest with other City of Waco work, and full adherence to RFP instructions and submission requirements. Critical dates include a non-mandatory pre-submittal meeting on April 28, 2026, at 10:00 A.M. CT via Zoom; a question deadline of May 8, 2026, at 5:00 P.M. CT; and a proposal due date of May 20, 2026, at 2:00 P.M. CT with opening at 2:01 P.M. CT via Zoom. The anticipated award notification will occur in August 2026, with project completion required by June 30, 2027, to align with Safe Streets and Roads for All (SS4A) Grant Program fund availability, and contract term extension through November-December 2028.

The RFP documentation does not identify set-asides or restrictions specifically limiting responses to disadvantaged enterprises, small businesses, or other designated groups, nor does it list incumbent vendors or current contractors. Prospective bidders must obtain and maintain comprehensive insurance coverage including Workers' Compensation (statutory), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000 claims-made form), with coverage extended seven years beyond contract completion. The project will integrate with existing infrastructure through the development of GIS-compatible datasets and Business Intelligence dashboard systems, though no specific existing technology systems requiring integration are identified in the procurement documents. The City of Waco is exempt from Texas sales taxes, and contractors may claim sales tax exemptions on materials entirely consumed in project performance. No specific award value or budget range is disclosed in the available RFP materials; however, contracts exceeding $100,000 require approval by Waco City Council, while lesser amounts may be executed by the City Manager or appropriate department head. Interested vendors should contact purchasing agent Paul Campos at pcampos@wacotx.gov or 254-750-8062 for additional information and may access complete project details on the Bonfire Hub portal at https://waco-texas.bonfirehub.com/portal.