VSPC Branded Temporary Fence

Pinellas County's Convention and Visitors Bureau (CVB) Sports & Events Department is seeking bids for a branded temporary outfield fencing system through Invitation to Quote #23-0222-ITQ. The procurement requires 379 linear feet of modular, portable, lightweight aluminum alloy fencing with a minimum 225-foot arc, standing 4'-6" tall, composed of 9'-8" long x 4'-6" wide frames. The fencing must feature a custom digitally printed, multi-colored mesh viewable from approximately 230 feet away, designed to maximize brand visibility during high-exposure events. Specific technical requirements include a non-intrusive base suitable for artificial turf or grass, 4-inch diameter yellow top padding with vinyl coating, and a durable, breathable polyester vinyl mesh resistant to weather and UV rays. The vendor must provide perforated grommets placed 12 inches on center and guarantee all materials against workmanship defects for one year from shipment. Key deadlines include November 16, 2022, for questions, November 29, 2022, at 3:00 pm for quote submissions, and a delivery requirement of February 1, 2023, to the CVB Warehouse in Largo, Florida.

The solicitation includes a sheltered market provision that provides first opportunity to qualified small business enterprises (SBEs) in Pinellas, Hillsborough, Pasco, and Manatee Counties for contracts between $5,000 and $100,000. SBE firms must have total sales not exceeding a 3-year average of $3 million for goods/services, with no more than 50 employees. Vendors must be registered with the Florida Division of Corporations and provide comprehensive vendor references, excluding Pinellas County Government references. The county's payment terms are set at net 45 days per Florida Statute 218.73, with an option to participate in an electronic payment (ePayables) credit card program. While specific award values are not explicitly stated, the procurement is structured as a lump sum contract with all materials, including freight, to be evaluated. Potential vendors must demonstrate experience in similar contract services and be prepared to have their references contacted by a County Designee to verify capabilities and performance history.