Volusia County Window Blinds and Installation

Volusia County is soliciting competitive bids for a Time and Materials agreement for Window Blinds and Installation services through Invitation for Bid (IFB) #25-B-159JJ. The procurement seeks multiple vendors to provide comprehensive window treatment services across county facilities, including removal, procurement, delivery, and installation of various window coverings such as metal, vertical, wood, motorized blinds, shades, shutters, drapery, and awnings. Vendors must be licensed and insured in Florida, with a physical business location within 60 miles of the TCK Administration Building in DeLand, and capable of responding to service requests within 5 business days. The county will evaluate responses based on lowest/most responsive bid criteria, considering total cost, delivery capabilities, technical specifications, and local business preferences. Key dates include a September 17, 2025 deadline for questions and an October 1, 2025, 3:00 PM proposal submission deadline. The contract will have an initial three-year term with options for two subsequent one-year renewals, subject to mutual agreement and County Council approval.

Respondents must comply with various requirements, including providing insurance documentation, E-Verify compliance, and local business certification. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation emphasizes local business preferences. Vendors must complete a Prime/Sub Contractor Form disclosing all proposed subcontractors, including company details, dollar values, and work percentages. The pricing structure includes tables for labor rates, discounts, and an evaluation pricing example, suggesting flexibility in pricing mechanisms. Insurance requirements are stringent, mandating Workers Compensation, Commercial General Liability (with $1,000,000 per occurrence and $2,000,000 aggregate limits), and Auto Liability with a $500,000 combined single limit. Though specific contract value is not detailed, the time and materials approach and multi-vendor strategy indicate a potentially significant ongoing procurement opportunity for window treatment services across Volusia County facilities.